Marketing & Communications Job Request Process

The College of Fine Arts Marketing and Communications (COFA M&C) team is here to help you create your marketing collateral and communication plans to promote your performances, openings, student recruitment events, alumni events, and beyond. We look forward to providing you with beautiful designs, expert marketing and communication strategy advice, and excellent service for all your marketing and communications needs!

Here is the COFA M&C team’s steps for requesting service or support:

STEP 1

If you request is a recruitment or alumni event, please contact Jessica Fox at foxj5@ohio.edu before submitting any requests to CoFA M&C.  These events often require College or University level approval and necessitate additional lead time for preparation. 

STEP 2

All other CoFA events are first requested to be submitted to the University Calendar for visibility and so that they will automatically be included in the CoFA weekly newsletter in the weeks leading up to your event.  

Here are the steps to take to submit your event to the University Calendar of Events:

STEP 1: Sign in using your OHIO login at calendar.ohio.edu

STEP 2: Select Submit a New Event

STEP 3: Under the "Filters" section, select "College of Fine Arts" from the "Groups" drop down menu.

Note: You can also add other relevant partnering groups, but please only choose your event partners, rather than using this as a way to spread your event promotion further. Each group will get to approve your events on their end.

Pro-tip: Adding an image and a complete event description will help us to successfully promote your event.

STEP 3

Consider the timeline of your request before submitting.  

Typical timelines:

Email to existing lists: 2-4 weeks, highly variable based on audience need. Recruitment and Alumni emails will be UCM determined.

• Press Releases and News stories: 1-4 weeks
• Photography requests: 2-4 weeks
• Video requests: 4-6 weeks minimum
• Web edits: 1-2 weeks
• Web design: 3-4 weeks
• Graphic Design: 2-4 weeks
• Social Media: 1-3 weeks
• Printing assistance: 1-3 weeks

STEP 4

For print, digital, strategy, multimedia and website-related jobs, please complete and submit this form.

Project Request Form

STEP 5

Once you’ve submitted your project request form, your job will be added into the COFA M&C queue.

The COFA M&C team lead will email you to let you know that we’ve received your job, ask you questions if we need clarity, and confirm the deadline for delivering the assets requested. Some requests may require a project kickoff meeting, but most will not.

For print jobs

Our team will coordinate printing of your project once final approval is completed. Be sure to include quantity requested and account number for printing costs with your submission.

For poster (11x17) or flier (8.5x11) jobs with a quantity of 5 copies or less, the M&C team will print them in Jennings House, at no cost to you, and let you know when they are ready for pick up.

For digital jobs (email, social, web)

A COFA M&C team member will send you the URL associated with your job for your approval once it’s completed or live.

That’s it!

Any questions? Contact one of the following COFA M&C team members:

Josh Coy - coyj@ohio.edu | Todd Jacops - jacops@ohio.edu | James Hamilton - jhamilton@ohio.edu

Need a Professional Headshot? 

For faculty and staff, if you need an updated headshot, please use the M&C form to request photography assistance and provide the best times and days within your schedule for the photographer to schedule your headshot.  

For students, there is now a professional headshot booth on the first floor of the Schoonover Center for Communications available for your use. 

University Photo Archives

Stunning campus photos, event coverage, and more! Anyone with an Ohio login can access and download photographs from the Ohio University Photo Shelter today.  The College of Fine Arts folder is located under the "Academics" tab on the left in the Photo Shelter, or can be access directly HERE.