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Constitution

Student Government Association

Mission Statement

We, the members of the Student Government Association (SGA), in the belief that the student voice and the exchange of ideas is an integral part of the university community, seek to represent the vision of the student body and uphold the best interests of the students and members of the Heritage College.

The purposes of Student Government are listed in Article III.

Table of Contents

ARTICLE I

Declaration

ARTICLE II

Advisors

ARTICLE III

Objectives of the Student Government Association (SGA)

ARTICLE IV

SGA Officers

ARTICLE V

SGA Officer Positions

ARTICLE VI

SGA Officers, Class Officers, and Student Organization Elections and Terms

ARTICLE VII

Duties of SGA Officers

ARTICLE VIII

Class Officers

ARTICLE IX

Class Officers: Elections and Terms

ARTICLE X

Duties of Class Officers

ARTICLE XI

Election Process

ARTICLE XII

Vacancy or Removal from Office Procedures

ARTICLE XIII

Additional Committees

ARTICLE XIV

SGA Meetings

ARTICLE XV

SGA Events and Activities

ARTICLE XVI

Ratification

ARTICLE XVII

Amendments

Article I: Declaration

The name of this organization shall be the Ohio University Heritage College of Osteopathic Medicine (Heritage College) Student Government Association, hereinafter referred to as the SGA.

Article II: Advisors

The advisors for SGA shall be the Assistant Director of Student Events and Leadership on the Athens Campus and the Assistant Directors of Student Affairs on the Cleveland and Dublin Campuses.

Article III: Objectives of SGA

Section 1. To act as elected representatives of the student body of Heritage College in all matters concerning the faculty, administration, colleagues, and the immediate and national community.

Section 2. To ascertain and communicate student opinion in matters concerning Heritage College and/or Ohio University.

Section 3. To encourage diversity and professional behavior in the student body.

Section 4. To increase awareness of osteopathic medicine in the public and professional arenas through coordination of activities that promote national osteopathic initiatives.

Section 5. To oversee all student organizations at the Heritage College.

Article IV: SGA Officers

Section 1. SGA shall be composed of 19 voting SGA officers, 18 voting Class Officers, 16 non-voting Class Officers, and a variable number of non-voting representatives. (See Section 4 & 5).

Section 2. The voting members of SGA shall consist of the elected officers of SGA (19 in total).

Section 3. The voting Class Officer members of the SGA shall consist of:

  1. The elected Class Presidents of the second year classes (3).
  2. The elected Class Presidents and Delegates of the first year class (6).

Section 4. The non-voting members of the SGA shall consist of the remaining elected Class Officers (Vice-Presidents, Secretaries, Treasurers, and Secretary/Treasurers), who are not required to attend SGA meetings (16).

Section 5. The non-voting representatives to the SGA shall consist of one representative from each Heritage College student organization currently registered with Ohio University and are considered members of the Presidents’ Association. Additional non-voting representatives include the Clinical Campus Central Representative and all Clinical Campus Site Representatives (one member for each Clinical Campus) for Years III and IV. Clinical Campuses are defined as specific partnering hospital sites within the state of Ohio where our students spend their third and fourth years of medical school in a clerkship.

Section 6.

A. Any SGA member, including an executive officer, class officer and/or representative, who is absent from more than two meetings in an academic year will be automatically removed from their position. Excused absences may be granted for medical reasons, religious holidays, family emergencies and/or mandatory curricular/SGA responsibilities, such as Clinical and Community Experiences, known as CCEs. To be considered for an excused absence from a meeting, the member must provide a written excuse to both the SGA President and Secretary at least 48 hours prior to the scheduled meeting. In the event of an unexpected emergency that occurs less than 48 hours before a meeting, the member must provide the written excuse as soon as possible.

B. The OHIO Graduate Student Senate Representative is an exception to this policy (Section 6A) due to their extended duties not only to the Heritage College SGA but also to Ohio University Student Senate; however, it is expected that they will make a good faith effort to participate as much as possible.

C. In case of a member’s removal from their position, an emergency election will be held within two weeks of their dismissal to fill the vacant position. The member who was removed will not be permitted to run again for this position.

Article V: SGA Officer Positions

Section 1. The officers of the SGA shall be:

A. Athens President

B. Cleveland President

C. Dublin President

D. Athens Vice President

E. Cleveland Vice President

F. Dublin Vice President

G. Athens Treasurer

H  Athens Secretary

I. Cleveland Secretary/Treasurer*

J. Dublin Secretary/Treasurer*

K. Athens Student Director of Community Outreach

L. Cleveland Student Director of Community Outreach

M. Dublin Student Director of Community Outreach

N. Athens Student Director of Wellness

O. Cleveland Student Director of Wellness

P. Dublin Student Director of Wellness

Q. Athens Student Diversity and Inclusion Officer

R. Cleveland Student Diversity and Inclusion Officer

S. Dublin Student Diversity and Inclusion Officer 

T. OHIO Graduate Student Senate Representative

U. SGA Delegate Athens, OMS-I

V. SGA Delegate Cleveland, OMS-I

W. SGA Delegate Dublin, OMS-I

X. Clinical Campus Central Representative

Y. Clinical Campus Site Representatives, Year III (one for each clinical campus site)

Z. Clinical Campus Site Representatives, Year IV (one for each clinical campus site)

*In Cleveland and Dublin, the positions of Secretary and Treasurer are merged and encompass the duties outlined for both positions in Article VII, Sections 5 & 6.

Section 2. Officer candidacy requirements:

A. Any member of the student body seeking an SGA position must be academically cleared by the Senior Director of Student Affairs in order to run.

B. The Presidents, Vice Presidents, Secretaries, Treasurers, Graduate Student Senate Representative and Community Outreach Representatives of the SGA must be students entering their second year and will be selected by election open to all students Years 1-4 at each Campus. Students Year 3-4 and dual degree students will vote for SGA at the campus where they completed their pre-clinical education.

C. SGA delegates must be selected from students holding Year I status and will be elected by the first year class from their respective campus.

D. Year III Clinical Campus Site Representatives must be elected from their clinical campus sites soon after their clinical placement is announced. Current Clinical Campus Site Representatives will provide assistance as needed. Clinical Campus Site Representatives will serve until graduation.

E. Student Diversity and Inclusion Officer Representatives must be elected from the SNMA Student Organization executive board and will be decided upon by the SNMA executive board on each respective campus.

Section 3. The SGA Presidents, Vice Presidents, and the Class Presidents shall not (concurrently within their term of office within SGA) hold the office of President or Vice President in their class or in any other organization whose constituency is comprised of Heritage College students. SGA Officers and Class Officers may, however, hold committee positions. This rule is subject to exemption based on SGA majority vote. Exemptions are only subject to vote if the club would cease to exist without them or if there are no other candidates running for that position. The goal of this rule is to prevent over-commitment of students and to distribute leadership to other members of the student body.

Article VI: SGA Officers Class Officers and Student Organization Elections and Terms

Section 1. The election process should be initiated as soon as possible after returning from winter break. SGA Officer elections and Student Diversity and Inclusion Officer selection by each campus' SNMA will be held concurrently, followed by Class Officer elections, followed by Student Organization elections. All elections should be completed prior to Distinguished Osteopathic Commitment (DOC) Awards. All newly elected officers are expected to actively participate in the transition of leadership (i.e. officer and Presidents’ Association transition meetings) and shall assume shared responsibilities with the official term of the new officers commencing at the DOC Awards.

National President Representative will be elected to represent all three campuses. In order to qualify for election as National President Representative, each president can submit an application to a committee consisting of the following newly elected members: Vice President, Treasurer, Secretary, Student Diversity and Inclusion Officer, and Student Director of Wellness from each campus, Cleveland and Dublin Student Directors of Community Outreach, Immediate Past National Representative, and Clinical Campus Central Representative.

A. DOC Awards generally takes place after spring break and is considered an event organized by the outgoing SGA. The SGA transition ceremony shall take place at DOC Awards to officially transition roles and leadership.

B. Departing SGA members will retain emeritus status and complete their final responsibilities at the conclusion of DOC Awards.

C. It is the responsibility of outgoing officers to ensure that incoming officers are trained. All data and materials must be documented and transferred by outgoing officers no later than one week past the transition ceremony at the DOC Awards.

Section 2. Year I SGA Delegates and Year I Class Officers must be elected by the last week of September and assume full responsibilities upon notification of election results.

Section 3. In the event of a vacancy of the Presidency, the Vice President will assume the role of President. A special election for the role of Vice-President will follow the procedure of the initial annual elections, as specified in Article XI.

Section 4. Vacancies of all other SGA positions must be filled at any time by special election. No one holding an SGA or Class Officer position will be eligible to run for a vacancy. This special election shall follow the procedure of the initial annual elections, as specified in Article XI.

Section 5. In the event that a Class Officer position remains vacant following the preceding year's annual elections, the remaining officers shall assume, under supervision of the President, the vacant Class Officer's responsibilities as outlined in the Constitution.

Article VII: Duties of SGA Officers

Section 1. All SGA officers must:

A. Attend all SGA meetings

B. Participate in the DOC Awards Ceremony

Section 2. National President Representative duties include, but are not limited to:

A. The National President Representative shall be the national representative and voting member to the AOA House of Delegates, Council of Osteopathic Student Government Presidents (COSGP), and serve as a member of the COSGP General Council.

B. The National President Representative or appointed proxy shall serve as the non-voting student member of the Heritage College Executive Committee and Budget Planning Subcommittee. 

C. The National President Representative shall maintain the presidential duties at their respective campus as listed below in Section 3. 

Section 3. Presidential duties of all campuses include, but are not limited to:

A. Please note that there is a partial summer residence required for employment directed by your respective campus’ Student Affairs Office.

B. Serve as a voting member at the AOA House of Delegates and serve as a member on the OOA Board of Trustees.

C. In collaboration with the Office of Student Affairs, organize new student orientation with a minimum weekly commitment set forth by their respective SGA advisor during the summer prior to Orientation.

D. Preside over all SGA meetings. If the President cannot attend the SGA meeting, they will delegate the meeting operations to a Vice President at their discretion.

E. Serve as an ex-officio member of all SGA committees outlined in Article XIII.

F. Serve as the SGA representative to the college administration at their respective campus.

G. The presidents not selected as the national president representative will serve on the Alternate Council of COSGP at national meetings in order to allow proper representation from all three campuses.

H. Actively train and prepare newly elected SGA presidents to assume responsibilities. The SGA National President Representative shall accompany the National President Representative-elect to the Spring COSGP meeting.

I. Execute all activities outlined in Article XV through partnership with Class and SGA Officers.

J. Serve on the Heritage College Student Doctor of the Year Award selection committee. In the event that the President is nominated for Student Doctor of the Year, then the President shall appoint a replacement.

K. Work with the Student Affairs Office to organize the DOC Awards and SGA Officer Transition Ceremony at their respective campuses.

L. Communicate with Clinical Campus Central Representative to address any on-campus administrative tasks.

M. Serve on the Constitution Review Committee.

Section 4. Vice President duties include, but are not limited to:

A. Preside over any SGA meeting in the event the President cannot attend. Selection will be made by the President.

B. The Vice Presidents will take part in all, but not limited to, the following responsibilities: Organization Fair, the Presidents’ Association, and Constitution Review Committee Chair.

C. Serve as a voting member of SGA.

D. Actively train and prepare newly elected SGA Vice Presidents for assumption of their responsibilities.

E. Carry out duties assigned by the President.

F. Coordinate the annual update of the SGA Constitution in collaboration with Class and SGA Officers.

Section 5. Treasurer duties include, but are not limited to:

A. Please note that there is a partial summer residence required for employment directed by your respective campus’ Student Affairs Office.

B. In collaboration with the Office of Student Affairs, organize student orientation with a minimum weekly commitment established by respective SGA advisor during the summer prior to Orientation.

C. Be responsible for maintaining all financial records in accordance with the requirements on each individual campus. This may include accounting required by Ohio University in relation to Heritage College SGA as a registered student organization and/or submitting the books and all receipts to Ohio University at the end of spring semester in order for the books to be audited by the financial affairs administrator.

E. Make financial records available upon request and coordinate financial records with all campuses.

F. Assist students and student organizations with applications for SGA Mass Funding/Dean’s Educational Program Request Funds, if necessary.

G. Serve as a voting member of SGA.

H. Carry out duties assigned by the President.

Section 6. Secretary duties include, but are not limited to:

A. Request that all SGA members and Year I and II students provide items for inclusion on the agenda prior to each SGA meeting. Send an email one week in advance notifying SGA members of scheduled meetings, including dates and times.

B. Notify SGA members of regularly scheduled and emergency meetings as soon as possible.

C. Prepare and distribute approved and finalized SGA meeting minutes.

D. Secure and maintain records of all SGA meetings as well as make them available online.

E. Coordinate all SGA correspondence.

F. Maintain attendance records of all SGA meetings.

G. Serve as a voting member of SGA.

H. Carry out duties assigned by the President in addition to those duties specified.

I. Actively train and prepare newly elected SGA Secretary for assumption of their duties.

J. Maintain the list of SGA meetings and publicize information to the student body at-large at least once per semester (utilizing both on- and off-campus communication).

Section 7: Student Director of Community Outreach duties include, but are not limited to:

A. Serve as a voting member of SGA.

B. Work with Assistant Director of the Area Health Education Center and Community Health Programs and Cleveland and Dublin designees as well as campus organizations to coordinate volunteer opportunities for Year I and Year II students.

C. Maintain and administer the TOUCH program at Heritage College under the direction of the National Programs Representative of the COSGP.

D. Serve as their campus' COSGP TOUCH Liaison. 

Section 8: SGA Student Director of Wellness

A. Serve as a voting member of SGA.

B. Coordinate and present the mental wellness portion of the experience to first years and provide student representation during these presentations. 

C. Coordinate Wellness activities with the Health, Wellness, and Residency Committee. 

D. Coordinate with the Wellness Committee to inform the student body regarding wellness resources, how to access, and other wellness related activities. 

E. Coordinate any other wellness activities for the students with Student Affairs. 

F. Coordinate with student interest groups to add wellness components to existing group activities and/or add wellness activities into the student interest groups repertoire. 

G. Attend monthly meetings and coordinate with the Health, Wellness, and Resiliency Committee across all three campuses as well as attend required SGA meetings and meetings with the Deans. 

H. Serve as their campus' COSGP Wellness Committee Liaison. 

Section 9: Student Diversity and Inclusion Officer duties include, but are not limited to: 

A. Facilitate a well rounded approach to Diversity and Inclusion at Heritage Hall by serving as a liaison between SGA, SNMA, and the Office of Diversity and Inclusion on each respective campus. 

B. Coordinate with the Office of Diversity and Inclusion's efforts and advocate for Underrepresented Minority Students at Heritage Hall. 

C. Coordinate with Student Organizations to add inclusion components to existing group activities and/or add diversity/inclusion activities into the Student Organization's repertoire. 

D. Serve as a voting member of SGA. 

E. Serve as their campus' COSGP Diversity Liaison. 

Section 10. OHIO Graduate Student Representative duties include, but are not limited to:

A. Serve as a voting member of SGA.

B. Preserve the professional, community and academic interests of Heritage College constituency as a voting senate member of OHIO Graduate Student Senate and serve as a liaison between senate and Heritage College SGA. 

C. Advocate for and advertise Heritage College and its events/fundraisers to the OHIO Graduate Student Senate members to increase visibility. 

D. Circulate a copy of OHIOMedicine, medical school press releases and other noteworthy items to OHIO Graduate Student Senate members to improve the visibility of the medical school and the cognizance of quality medical education possibilities at Heritage College when appropriate. 

E. Assume any remaining duties as set forth by Ohio University Graduate Student Senate. 

F. Notify the Heritage College student body of events and opportunities at Ohio University as they arise. 

Section 11: SGA Delegates duties include, but are not limited to:

A. Serve and assist first year class officers in fulfillment of duties, as needed. 

B. Serve as a voting member of SGA until DOC Awards.

C. Serve as a member of the Constitution Review Committee. 

D. Attend both SGA meeting and Class Officer Meetings. 

Section 12: Clinical Campus Central Representative duties include, but are not limited to:

A. Serve as the center point of communication for all clinical campus sites and relay information to the current SGA. 

B. Meet with Clinical Education Leadership (Director of Clinical Education and Leadership Team)

  1. Serve as contact for all social activities sponsored by the clinical site or graduating class.
  2. Meet with Leadership Team on a bi-monthly basis to keep team apprised of student issues

C. Advocate for the Year III and IV medical students to the Heritage College Administration. 

D. This position will be elected by student majority of the rising Year III classes before Clinical Campus Site Representative elections occur. 

E. Position shall be held until graduation. 

Section 13. Clinical Campus Site Representative duties include, but are not limited to: 

A. Serve as spokesperson and liaison for classmates with the clinical campus site administrators. 

B. Gather information for the clinical campus site administrators as needed. 

C. Assist with and serve as a contact for all social activities sponsored by the clinical site or graduating class. 

D. Help in the solicitation of nominations for site associated awards. 

E. Serve as a student representative during clinical campus hospital visits by Heritage College administrative staff. 

F. Be available to answer questions from the Year I and II students during the Clinical Campus Hospital Assignment Process meetings. 

G. Perform other clinical campus site duties as requested. 

Section 14: Immediate Past Presidents - The immediate past President is designated to the outgoing Presidents of SGA. The responsibilities of these positions are the following: 

A. Provide guidance and leadership to the presidential successor. 

B. Be a voting member of the Student DO of the Year committee and National President Representative selection process. 

C. Be available to represent the college at state of national meetings. 

Article VIII: Class Officers

Section 1. The officers of each class shall be:

A. Athens President

B. Cleveland President

C. Dublin President

D. Athens Vice President

E. Cleveland Vice President

F. Dublin Vice President

G. Athens Treasurer

H. Athens Secretary

I. Cleveland Secretary

J. Cleveland Treasurer

K. Dublin Secretary/Treasurer*

*In Dublin, the positions of Secretary and Treasurer are merged and encompass the duties outlined for both positions in Article X, Sections 3 & 4.

Section 2. Officer candidacy requirements:

A. Any member of the student body seeking a position as a class officer must be academically cleared by the Senior Director of Student Affairs in order to run.

B. Candidates for a class office must be members of that class.

Section 3. No Class Officer shall (concurrently with their term of office in the class) hold any office with SGA.

Article IX: Class Officers Elections and Terms

Section 1. The Year I class must elect class officers by the last week in September (see Article XI, Section 2, F).

Section 2. Students in Spring of Year I must elect Class Officers no later than three weeks after the election of SGA (see Article XI, Section 2, F).

Section 3. The Class Officers may run for re-election.

Section 4. The officers elected during Year II will be referred to as the Class of 20XX Officers. The Year II class officers must assume full responsibilities on the day after the DOC Awards ceremony and their terms will end on the last day of the spring semester of the following year. Informal responsibilities will be carried out through graduation of that class.

Section 5. In the event of vacancies of Vice President, Secretary, Secretary/Treasurer, or Treasurer, the position(s) must be filled promptly by special election. No one holding an SGA or Class Officer position is eligible to run for a vacancy. This special election will follow the procedure of the initial annual elections, as specified in Article XI.

Section 6. In the event of a vacancy of the Presidency, the Vice President will assume the role of President. A special election for the role of Vice President will follow the procedure of the initial annual elections, as specified in Article XI.

Article X: Duties of Class Officers

Section 1. Class President duties include, but are not limited to:

A. Preside over all class meetings as scheduled.

B. Serve as an ex-officio voting member of the SGA.

C. In the event of a tie, cast a vote regarding class issues only.

D. Actively train and prepare newly elected Class President for duties.

E. Collect feedback from the student body to be presented at the Dean’s Hour.

F. Coordinate class meetings as needed.

G. Coordinate Board Review company visits or sales on respective campus.

H. Coordinate Ohio Medicine Sales between Year I and Year II Class Presidents.

I. Sit in on SDOY selection committee including reviewing blinded essays, applications, and being present for the selection meeting.

J. To assist in the SGA Constitution Review as a voting member or delegate this role to another class officer.

Section 2. Class Vice President duties include, but are not limited to:

A. Preside over class meetings in the absence of the Class President.

B. Prepare a written agenda prior to all class meetings.

C. Carry out duties assigned by the Class President.

D. Train incoming class Vice President.

E. Assist with organizing Primary Care Associate (PCA) review sessions prior to exams.

Section 3. Class Treasurer duties include, but are not limited to:

A. Coordinate fundraisers with Class President, including the Ohio Medicine sales.

B. Maintain a current account of class expenditures and obligations.

C. Carry out the duties assigned by the Class President.

D. Train incoming Class Treasurer.

Section 4. Class Secretary duties include, but are not limited to:

A. Prepare and distribute written records of approved minutes of all class meetings.

B. Be responsible for all class correspondence.

C. Train incoming Class Secretary.

Article XI: Election Process

Section 1. Election timing.

A. Fall semester elections for SGA Delegates, and Year I Class Officers are to be held by the last week in September. SGA elections are to be held by the end of January in accordance with Article VI, Section 1. Year II Class Officer elections are to be held within three weeks after the election of SGA Officers. Clinical Campus Site Representatives election will be held soon after students are appointed to their clinical campuses.

Section 2. Student Affairs will work with SGA to ensure:

A. The Election dates will be chosen based on the participation of the classes involved in that election, optimizing voter turnout.

B. Student complaints and concerns will be directed to Student Affairs to resolve any special concerns of participants.

C. Election results will be emailed to the student body in a timely manner after results are tabulated.

D. In the event of a tie, Student Affairs will conduct a run-off election within five days.

Section 3. Separation of SGA and Class Officer Elections:

A. Year II SGA elections must be held a minimum of two weeks prior to class officer elections.

B. In the event that a candidate loses an SGA election, they may submit a new petition and run for a Class Officer position.

Section 4. Running for an SGA Office:

A. All platforms and petitions shall be submitted to the Office of Student Affairs electronically. No petitions will be accepted after the set deadline. If no petitions are submitted for a particular office an extended deadline will be permitted for that position only.

B. No write-in candidates will be accepted.

Section 5. Campaigning Procedures:

A. Campaigning is prohibited until one week before the election date. This includes the use of posters, flyers, emails, and videos or other non-personal methods of campaigning, including those that involve the expenditure of campaign funds and which name one or more candidates for office.

B. The following campaign practices are examples of items permitted during the official campaigning time frame: posting flyers, posters, or showing videos. Other creative ideas are encouraged.

C. Candidates are prohibited from engaging in soliciting votes or support in return for compensation, monetary or otherwise. Compensation shall be any item whose fair market value is in excess of $5.00 per constituent. Student Affairs shall make all determinations of the value of items. Candidates shall submit all records of purchase or any other information if requested by Student Affairs within 24 hours following such a request.

D. Negative campaigning (interpreted by SGA and/or Student Affairs) is prohibited.

E. Any questions, concerns or disputes will be addressed by Student Affairs.

Section 6. Candidate Presentations:

A. All candidates for the officers' positions will have the opportunity to present their views and opinions posted electronically.

B. Student Affairs may arrange separate candidate forums for SGA and Class Officer elections at each campus. Candidates running unopposed have the option of opting out of speaking at events.

Section 7. Voting Procedures:

A. Elections will take place during a 24-hour period. The electronic ballots will become available at 12 a.m. Eastern Time on the day of the elections and will become inactive at 11:59 p.m. Eastern Time on the same day.

B. Each student shall complete their ballot according to the instructions.

C. The candidate with the majority of the votes turned in for an office will be the designated winner. In cases where only one candidate runs for office that candidate will be designated the winner and will not be included in the voting process.

D. Any candidate who feels that election procedures were not followed can submit a written complaint to Student Affairs and/or SGA within five days of the election. Student Affairs will then review the complaint. If Student Affairs finds that a serious breach of election procedure occurred, it may choose to nullify all, or part of, the election. In the event that an election is nullified, the committee will select a new date for a repeat election.

Section 8. Voter Eligibility:

A. All members of the student body are eligible to vote for SGA officers from their Pre-Clinical site.

B. Only members of a particular class are eligible to vote for class officers in their class at their respective campus.

C. Students participating in the Family Medicine or Osteopathic Manipulative Medicine (OMM) PCAs may vote in the spring semester class officer elections with the class in which they will graduate.

Article XII: Vacancy or Removal from Office

Section 1. Any officer who must remediate year 1 as defined by the Committee on Student Progress will automatically be relieved of their duties prior to the start of year 2.

Section 2. A vote of No Confidence may be initiated by a petition of at least 25% of the represented student body. A vote of at least 2/3 of the represented student body is required to remove an officer from their office. If the position represents all three campuses, a petition of at least 25% of the student body on each campus is required to initiate a vote of No Confidence and a vote of at least 2/3 of the student body on each campus is required to remove an officer from their office.

Section 3. Any officer may resign from their office for any reason at any time.

Section 4. The office will be filled by new elections as described in the Constitution.

Section 5. Any SGA member or Class Officer who violates the attendance policy without an excused absence will require a meeting with the SGA advisor.

Section 6. In the event the National President Representative position becomes vacant the initial selection committee shall reconvene to choose a new National President Representative from the remaining original applicants.

 

Article XIII: Additional Committees

Section 1. The following Committees will be appointed by the President of each respective campus:

A. Constitution Review Committee 

  1. The committee will consist of Immediate Past SGA Presidents, Current SGA Presidents, SGA Delegates, and one representative from the Current Class Officers from each of the three campuses, to be determined among themselves. 
  2. The Committee Chair will be a non-voting member chosen from one of the SGA Vice Presidents, to be determined among themselves. 
  3. Shall be formed immediately after the first SGA meeting. 
  4. Shall review the SGA Constitution.
  5. The Committee Chair shall present changes to the current SGA for a vote of approval. Following approval, the Committee Chair shall present changes to the Heritage College student body. 
  6. This process should be completed by the end of the Spring semester. 

Article XIV: Meetings of SGA

Section 1. Regular meetings:

A. Regular meetings during fall and spring semesters will be held at times to be specified by the Presidents.

B. The SGA Secretary will post an announcement of the regular meeting dates to the on-campus student body one week prior to the meetings. Meetings must be posted on the Student Events Calendar.

C. Attend meetings with campus deans as well as the Executive Dean of the Heritage College throughout the year. 

Section 2. SGA meetings are open to all Heritage College students to voice concerns prior to the beginning of the discussion of the agenda. Students are required to contact the Secretary of their campus to request time 24 hours in advance of the scheduled SGA meeting.

Section 3. Special meetings can be called by the following:

A. Request of any SGA President.

B. Request of the Executive Dean of the Heritage College.

C. Written request of five members of the council or 15 members of the Heritage College student body.

Section 4. Quorum

  1. A quorum of 2/3 of the voting members is required in order to hold SGA meetings.

Article XV: SGA Events and Activities

Each academic year, SGA organizes and implements the following activities:

Section 1. Year Round:

A. SGA Meetings

B. Dean's expectations throughout the year

Section 2. Fall Semester:

A. New Student Orientation

B. Organization Fair

C. AOA/OOA Presidential Visits (variable)

Section 3. Spring Semester:

A. Constitutional Review

B. DOC Awards/Officer Transition Ceremony

C. Spring Leadership Training Meetings (including President’s Training, Treasurer’s Training, individual SGA officer training)

D. National Osteopathic Symposium Week

E. Ohio Osteopathic Symposium

Article XVI: Ratification

This constitution shall become effective immediately upon approval by a 2/3 majority of the general vote. The date of ratification shall be noted and made a permanent part of this document.

Article XVII: Amendments

Section 1. Amendments and bylaws to this constitution may be proposed by any member of SGA or by written petition signed by 25% of each on-campus student body of the Heritage College.

Section 2. Amendments shall become effective immediately upon a 2/3 majority vote of the students present at the amendment meeting on campus. The date of amendment shall be noted and made a permanent part of this document.