E-Verify Requirement

A presidential Executive order and subsequent Federal Acquisition Regulation (FAR) rule
requires federal contractors to use E-Verify to electronically verify the employment eligibility of
employees working under covered federal contracts. The order and the rule reinforce Federal
government policy that the Federal government does business only with organizations that have
a legal workforce.

The Office of Research and Sponsored Programs (ORSP) will identify federal contracts where the
E-Verify requirement is applicable at the time of award and communicate this requirement to
the Principal Investigator/Project Director (PI/PD) and Grants Accounting.

• Grants Accounting will identify the account as E-Verify in the Oracle Grants Module.
• The PI/PD will receive the notification of the E-Verify requirement on the LEO award
  letter that is issued out by email when the account has been established.

The PI/PD is responsible for communicating this requirement to new hires and existing
employees working on accounts where E-Verify is required and notifying Human Resources of
these employees.

The University is required to track these employees and will document E-Verify on the employee
record once the form has been completed by the employee and processed by Human
Resources. The employees who are required to meet the E-Verify requirement can be queried
by selecting Yes on the E-Verify Awards Only?

For questions regarding this process please contact us at financecustomercare@ohio.edu or
740-593-1871.