Ohio University

Accounting | Equipment Inventory

The Equipment Inventory office is responsible for tagging and control reporting of all university movable equipment, purchased for Ohio University. This includes the five regional campuses and various regional teaching sites across Ohio. Equipment must meet the following criteria:

  • Must be movable and not permanently affixed;
  • Have a cost of $5,000 or greater when purchased or be a gift with an appraised value of $5,000 or more;
  • Have a useful life of one year or more and be non-expendable.

At no time can a University department or office discard a University asset without proper authorization; nor can a University asset be given or donated to any individual, Private Corporation, or Non-Profit Organization. Direct questions concerning equipment inventory to finance.equipmentinventory@ohio.edu.

Equipment purchased using internal funds shall be tagged with a green tag. Equipment purchased using external funds via a grant or contract or equipment furnished or loaned to the University where title remains with the sponsor shall be tagged with a red tag and recorded in the Fixed Asset system. The responsibility for equipment accountability is assigned to the Principal Investigator (PI). Finance is responsible for equipment reporting. The PI shall notify Finance of any disposition plans.  The office responsible for sponsor equipment reporting is Grants and Contracts Accounting located at WUSOC 214 and may be contacted at finance.grants@ohio.edu.

Policies and Regulations

All equipment must adhere to University Policy 19.054: Equipment Inventory Control. More information regarding receiving and handling of equipment is available for both Green Tag Equipment and Red Tag Equipment.