Shred-It will continue to pickup confidential shredding during the COVID-19 period but by appointment only. Normally, Shred-It has scheduled pickup days with most departments. However, due to a large number of offices and buildings being closed or having limited access during this time, Shred-It was often unable to to pickup the bins. Scheduled pickups have been placed on hold until the end of May, at which point we will re-evaluate the situation. Once the University is back to normal operations, Shred-It pick-ups will resume as previously scheduled. Departments will only be billed for pickups as they occur.
Multiple changes are being implemented for the JET application and the JET template. These will be implemented Monday evening and will go into effect beginning Tuesday, March 24, 2020.
Everyone will need to download and use the new template starting on Tuesday morning. They will also need to be aware of and implement, if necessary, the changes listed below:
We are excited to announce that SOUTHWEST AIRLINES is the newest addition to our Travel Program! The University has entered into a discount agreement with Southwest Airlines that provides a 3% or better discount rate for flights originating from one of the following Ohio airports and is based on the type of fare you purchase:
As discussed in the July BU$INE$$ MATTER$, Distributed Journal Entry, is a process that allows campus users to prepare and upload journal entries to Oracle Ebiz. The process uses an Excel-based journal entry template that is populated, by the user, with the lines of a journal entry. The Excel template is available to campus from the Finance Forms webpage.
Data breaches are scary. They can happen at any time, to any business you trust. While we cannot foresee an attack on Ohio University, we are obligated to take steps to protect our customers.
The major credit card issuers (Visa, MasterCard, American Express, Discover and JCB) created PCI (Payment Card Industry) compliance standards to protect personal information and ensure security when transactions are processed using a payment card. PCI compliance is mandatory for every merchant (i.e. department/location) that accepts credit or debit card payments. Departments may think of PCI compliance as an Information Technology or Treasury issue, when in reality it is the responsibility of every department that accepts credit cards.
Policy 55.030, “Purchasing” has been approved by the Executive Staff Policy Committee and is posted to the Policy Manual. The policy number is new and consolidates the following policies:
- Policy 55.003, "Purchasing Authority: Vendor Selection, Personal Purchases, Land and Building Acquisition, Conflict-of-Interest"
- Policy 55.012, "Purchasing - Direct Payment"
- Policy 55.031, "Purchasing - Radioactive Materials, Narcotics, Hazardous Materials, Animals, and Tax-Free Alcohol"
- Policy 55.040, "Purchasing - Receipt of Items: Notifications, Damages, Shortages, Returns"
- Policy 55.060, "Purchasing - Blanket Purchase Orders”
OBI Dashboard changes were deployed on the evening of September 17. These changes deliver some new functionality that further enhance our existing dashboards and include drilldowns to supporting detail in other modules.
On September 18th, a new OBI dashboard was deployed to provide planning units with access to the Concur default cost center information that they’ve established for their employees. Concur is a third party software product, and every night we feed HR updates from eBiz to Concur via an integration. If there is an error in the employee’s data being transmitted, Concur will not update anything about the employee.
As the Fall 2019 semester kicks off, we wanted to share information and resources available for the University travel program that was implemented on April 1, 2019. Since many of the travel arrangements for summer had already been made at that time of implementation, this is simply a refresher for those that may be using the new program for the first time at some point during FY2020.