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Business Matters

December 23, 2021
Confidential Shredding Update

n August and September, we were working through the transition of vendors for confidential shredding services. Subsequently, we have failed to come to terms on a contract with the new vendor and will not be moving forward with them and have instead awarded the contract to our existing vendor, Shred-it.

Shred-It will provide both recurring and on-demand purging services.  They have different bin sizes available and offer both onsite and offsite shredding, on different pickup schedules.  We have created a new Confidential Shredding website detailing this service, including the following:

  • Service options
  • Service request process
  • Cost projection spreadsheet
  • Service request form (additional details below)
  • Contacts

Service Request Form

To create a consistent process for requesting service, we have created a new Qualtrics-based form for submitting a service request.  Service requests include: purge services, new recurring service, modified recurring service, and additional pickups (in between recurring service).

Please note: you will need a valid PO number to submit a service request (see Service request process). We are requesting use of the Service Agreement form for POs with this vendor instead of a Blanket PO, as Blanket POs auto-close at year-end, creating re-work in creating new POs and addressing unmatched invoices.

Questions?

Please email Chad Mitchell (mitchec2@ohio.edu) with any questions

December 3, 2021
CHANGE: Submitting Requisitions in BobcatBUY

In July 2021, our BobcatBUY provider introduced a new enhancement that performs real-time account validation by adding a feature called Validate with ERP and Place Order. The purpose of this new feature was to improve the user experience by validating accounts before the user submitted requisitions; this would allow you to correct the accounts before you submitted the order instead of the req being returned for corrections. Unfortunately, the amount of time it takes for this real-time validation to occur in BobcatBUY has been inconsistent and many users have reported long delays that have negatively impacted their productivity. As a result, we have decided to temporarily remove this feature. Beginning December 6, 2021, users will no longer see the Validate with ERP and Place Order button and will instead see the Submit Requisition button. Please note that if a requisition is submitted with an invalid account, the requisition will be returned to the submitter and will not be processed until any necessary corrections are made. We will continue to work with our technical teams to improve the performance of the real-time validation feature and will re-enable it in BobcatBUY once the system lag issues with this feature are resolved.

November 18, 2021
Holiday Expenditures

Ohio University is committed to the responsible use of public funds and as such is providing guidance on holiday expenditures as follows:

GIFTS: Holiday gifts for employees or students cannot be purchased with University or Foundation funds. Holiday gifts for individuals or entities external to Ohio University may only be purchased if the Vice President for University Advancement approves an exception, in writing, for development purposes. Any gift approved as an exception must be paid for with only Foundation funds and comply with IRS guidelines... 

November 10, 2021
Confidential Shredding Updates
In August and September, we were working through the transition of vendors for confidential shredding services. Subsequently, we have failed to come to terms on a contract with the new vendor and will not be moving forward with them and will instead be awarding the contract to our existing vendor, Shred-it.  Important in...
November 10, 2021
Cashnet is now Transact Payments

In 2016 Cashnet was acquired by Transact, the leader in innovative payment solutions for a connected campus.  In alignment with Transact’s launch of their “One Transact” brand campaign, Cashnet has been rebranded as Transact Payments.  Expect to start seeing more references to Transact Payments as we begin to retire usage of the “Cashnet” name. Transact Payments is the cashiering system used by the Office of the Bursar and regional campus student service offices.  It also provides the ePayment solution for students making online payment of tuition and fees and eMarket solutions for university departments...

November 10, 2021
October 2021 OBI Dashboard Enhancements

On October 19, 2021, the Appointment Information and Costing dashboard was updated to aggregate the hourly pay rows instead of showing a separate row per pay period.  The dashboard previously aggregated hourly pay in this manner, but the report inadvertently changed when the FY21 furloughs were reversed. 

November 10, 2021
Important Deadlines for the Winter Break Closure

As we wind down the calendar year, it is important to start planning for Thanksgiving and Winter Break Closure (WBC) payments. Please keep in mind the following deadlines:

Payments

If you have invoices that need to be paid before Thanksgiving Break and/or WBC, please ensure when you submit invoices to Accounts Payable that you include the following verbiage in the subject line: “For Payment Processing Before XX” where XX is either Thanksgiving Break or Winter Break Closure. If there are Form Requests that need payments processed before these closures, please submit a ticket to Finance Customer Care with the Form Request number.

November 8, 2021
Cashnet is now Transact Payments

In 2016 Cashnet was acquired by Transact, the leader in innovative payment solutions for a connected campus.  In alignment with Transact’s launch of their “One Transact” brand campaign, Cashnet has been rebranded as Transact Payments.  Expect to start seeing more references to Transact Payments as we begin to retire usage of the “Cashnet” name. Transact Payments is the cashiering system used by the Office of the Bursar and regional campus student service offices.  It also provides the ePayment solution for students making online payment of tuition and fees and eMarket solutions for University departments. 

November 1, 2021
Products on Backorder

Purchasing has been in contact with departments across the University regarding an increase in the instances of backordered items or orders not being filled due to vendor out of stock situations. As many of you are aware and may have experienced personally, there is large scale disruption in the world supply chain. Items are out of stock/on backorder for many reasons that are evolving daily, including global shipping bottlenecks, shortages of raw materials or manufacturing components, labor shortages, and manufacturing shutdowns.