Ohio University

Forms

The table below contains all financial forms. The search box can be used to look for keywords about the form. Note that some PDF forms have features that cannot be displayed in all browsers. If the form does not display properly within your browser, please right-click the link for the form and select Save link as or Save target as

 

Form Name Description Office
Account Maintenance / New Accounts [Excel] Used to request new accounts or modify existing accounts. Form can be used to add, change, or inactivate an account or combination for University Unrestricted and Auxiliary accounts only. General Accounting
Accounting Correction/Journal Entry [Excel] Use this form to correct non-payroll expenses already posted to the General Ledger. General Accounting
Bank Account Modification [Excel] Used by departments to Open New Accounts as well as Close or Modify Existing Accounts.  Treasury Management
BobcatBUY Access Request [PDF] Use this form to request access to BobcatBUY. Must be completed by Financial Manager. Note: You may need to use Adobe Acrobat Reader instead of your browser to view this form. To do this, download the PDF and open from your downloads folder. Procurement
Budget Transfer [Excel] This form is used to realign budgets to be more reflective of changes that can occur throughout the year. Budget Planning and Analysis
Change Order Request [Word] Used to request changes on existing Purchase Orders. For use with Capital Projects only. Capital Projects Finance
Comprehensive Independent Contractor Agreement [PDF] Replaced by Services Agreement.  Please fill out Exhibit A and provide to Purchasing for completion. Contract Services
Contract Approval Routing [PDF] Attached to all Comprehensive Independent Contractor Agreements and supplier provided agreements along with all pertinent information related to the contract, including approval signatures. For assistance on completing the form, see the routing and approval form instructions [PDF]. Contract Services
Deposit Form [Excel] Used for multiple accounts except Student Organizations and Foundation Accounts Bursar
Direct Deposit Authorization - External Suppliers [Excel] Use the Supplier/Payee Information Form Accounts Payable
Direct Payment [Excel] Use this form to make a direct payment to a supplier or to an employee for reimbursement (other than travel). Do not use this form to request a purchase order. For Payroll and student reimbursement use only, for all other payments use the Payment Request in BobcatBUY. Accounts Payable
Entertainment Expense [Excel] Used to request reimbursement for entertainment expenses. Foundation Accounting
Equipment Status Change [Excel] Used to report changes in the status of equipment to the Division of Finance by the department or PI that is accountable for the equipment. (Previously titled EI-8 form.) Equipment Inventory
Exhibit A for Service Agreement [PDF] Used to define the scope of work on the new Service Agreement. The Service Agreement is used to establish an agreement for complex services provided to the University by a supplier. (Replaces the Comprehensive Independent Contractor Agreement)
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Contract Services
External Billing Authorization [Excel] Used when a University department wants to bill an external party for goods and/or services provided by the department. Bursar
Foundation Deposit Transmittal [Excel] Used to make deposits to Foundation accounts only.  Foundation Accounting
Fundraising Clearance [Word] Used to obtain approval for fundraising activities. This form must be completed and approval received prior to any fundraising activities. Foundation Accounting
Honorarium Agreement [PDF] Used for payment as a token of appreciation for voluntary service not to exceed $1,500.00 (excluding travel). Honorarium agreements are intended for a one-time payment only. If the supplier will be used again in the future, please use the Short Form Services Agreement instead. Contract Services
Independent Contractor Agreement (IC EZ) [PDF] Replaced by Short Form Services Agreement Contract Services
Internal Billing Authorization [Excel] Use this form to charge another department for goods or services provided to them by your department. General Accounting
Internal Loan Request [Excel] Used by departments to request a loan from the University. Must meet the terms and conditions specified in the Internal Loan Guidelines. Treasury Management
Key Request and Agreement [Word] Complete this form to request issuance of a departmental key for students. Bursar
Ohio University W-9 Used when Ohio University is the Supplier/Payee Purchasing
Petty Cash / Change Fund Request [Excel] Used to reopen or open petty cash or change funds. Can also be used request changes to an existing petty cash or change fund. General Accounting
Purchasing Card / Controlled Value Card Application [PDF] Use this to apply for or request an update to a University Purchasing (PCard) or Controlled Value Card. Updates include spending limits, card type change, name change, or account closure. Accounts Payable
Purchasing Card Credit Confirmation [PDF] Used when a credit receipt cannot be obtained from the supplier for credits from a PCard purchase. Accounts Payable
Purchasing Card Refund [Excel] Use this to request a refund for a PCard purchase. Accounts Payable
Report Distribution Maintenance Revisions [Excel] Use this form to add or remove FMS Report Distribution responsibilities for established organizations and projects. General Accounting
Request for Waiver from Competitive Bidding [Excel] Used to request a waiver from the competitive bidding process. Attach this form to a completed requisition. Procurement
Request to Take Equipment Off-Campus [Excel] This form must be filled out and a copy sent to the Equipment Inventory Office prior to taking equipment off campus, and again when the equipment is returned. (Previously titled EI-9 form.) Equipment Inventory
Requisition [Excel] Use this form to request the issuance of a Purchase Order. For use with Capital Projects only. Capital Projects Finance
Research Subject Advance Request [Excel] Use this form to request an advance for paying research subjects directly. For more information, view our research subject advance procedures. Accounts Payable
Revenue Producing Account Questionnaire [Word] This form must be completed for all new activities in which revenue is generated from the sale of goods or the performance of services. It also must be completed when requested by tax compliance. It will be used to calculate unrelated business income tax (UBIT). Tax Compliance
Sales Tax Exemption Certificates To download certificates for the states who honor Ohio University's tax exemption status, please see our Tax Exempt Purchases page. Tax Compliance
Short Form Services Agreement [PDF] Use to establish an agreement with a Supplier who is not otherwise under contract with the University. This form should be used only for those categories listed under "Nature of Service" on the form. If the service is not listed, use the Services Agreement. Please read instructions prior to filling out the form.  (Replaces the IC EZ form) Purchasing
Sponsor Direct Billing Authorization [PDF] Use this form to allow Ohio University to bill the student's sponsor or employer directly. Bursar
Student Fee Proposal [Excel] Used to propose new student/course fees or changes to existing fees. Bursar
Student Payment Release [Excel] Use this form to request payment directly to a student. For more information, please review the student payment release guidelines. Bursar
Study Abroad Program Advance Request [Excel] Used to request an advance for the Study Abroad program only. General travel advance requests should be made using the Travel Advance Request form. Accounts Payable
Substitute W-9 [PDF] Use the Supplier/Payee Information Form and IRS W-9/W-8 Accounts Payable
Supplier/Payee Information Form [PDF] Used to set up external suppliers or modify supplier information in conjunction with the standard IRS W-9 or appropriate IRS W-8 form. This form is required to be on file in order for the University to make payments to the supplier. For help in using this form, refer to the Supplier/Payee Information Form - Quick Reference Guide. Accounts Payable
Travel Advance Request [Excel] Used to request an advance for travel. Travel via Study Aboard should use the Study Abroad Program Advance Request form. Accounts Payable

Travel Expense Report - Students

2017 [Excel]

2016 [Excel]

Used to request reimbursement for travel expenses during same-day, multi-day, and/or non-auto travel. To be used for student travel only; OHIO employees should use Concur for all travel reports.  Accounts Payable
W-8 BEN [PDF] Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals) Accounts Payable
W-8 BEN-E [PDF] Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities) Accounts Payable
W-9 [PDF]

Request for Taxpayer Identification Number (TIN) and Certification. Used to request a taxpayer identification number (TIN) for reporting on an information return the amount paid.

Use with the Supplier/Payee Information Form.