Guidelines for Vacation and Winter Closure Time for Administrative and AFSCME 3200 Employees
AFSCME 3200 Vacation Accrual
Vacation is earned and credited to an employee's record each bi‐weekly pay period according to years of service (including years at Ohio University and years of prior state service), at the following rates (which meet or exceed those specified in the Ohio Revised Code):
| Years of Service | Annual Vacation | Accrual Rate (in active pay status) | Maximum Accrual |
|---|---|---|---|
| less than 1 year | * | 3.1 hrs./80 hrs. | 80 hrs. |
| after 1 year service | 80 hrs. (10) days | 3.1 hrs./80 hrs. | 240 hrs. |
| after 5 years service | 120 hrs. (15) days | 4.6 hrs./80 hrs. | 360 hrs. |
| after 10 years service | 160 hrs. (20) days | 6.2 hrs./80 hrs. | 480 hrs. |
| after 20 years service | 200 hrs. (25) days | 7.7 hrs./80 hrs. | 600 hrs. |
* Employees accrue vacation immediately, but may use their accumulated vacation only after their initial probationary period.
Eligible part-time employees shall earn and accrue vacation as of the effective date of this policy at the rates and with the same maximum accrual shown above.
Vacation accrual is credited proportionately to the hours paid each bi‐weekly pay period. No credit is given for compensable hours over eighty in a bi‐weekly pay period. Vacation is not earned while an employee is on an authorized unpaid leave of absence or layoff. Vacation may be accumulated up to the maximum which is earned in three (3) years, and is not credited beyond the maximum accrual. The number of hours of vacation leave earned, used, and paid each pay period shall appear on the employee's bi‐weekly earnings statement. In addition, the employee's vacation tenure (creditable State service) and current balance will also be reflected on the employee's bi‐weekly earnings statement.
Winter Break Closure Timekeeping Procedures
Admin Hourly and AFSCME 3200 Employees
Hourly paid staff will use Workforce to report time during Winter Break Closure.
Employees will select the pay code “Other” and in the comments section enter “WBC”. Enter in the number of hours regularly scheduled. If an employee is scheduled to work during closure, they should report their hours worked as normal.
Workforce Entry for Winter Break Closure
Administrative Salaried Employees
Administrators will receive pay as normal for all of Winter Break Closure. This means that no Administrative salaried employees need to submit paid time off via absence management for Winter Break Closure.
Frequently Asked Questions
What if I am required to work during Winter Break Closure?
Admin Hourly and AFSCME 3200 Employees
If you are required to work on an official university holiday, you will receive one and a half times the regular hourly rate, for all hours worked on that date, plus holiday pay (for the number of hours that would normally have been worked), at the regular hourly rate
If your supervisor notifies you that you must work on one of the three closure days you should arrange to take the day off on a future date. The day should be taken as soon as possible, but no later than June 30. When you do take the day, use the “Other” code in Workforce to report your time.
Administrative Salaried Employees
If your supervisor notifies you that you must work on a closure day you should arrange with your supervisor to take the day off in the near future. The day should be taken as soon as possible, but no later than June 30.
What is the Winter Break Policy?
Further details are available in policy 41.001 Vacation and Winter Closure Time and bargaining agreements.