Address Update/ Tax Forms

Employees needing to update or correct address and tax information on their employment record should follow the directions below.

Employees are responsible for maintaining accurate address and tax withholding information. Payroll Services is unable to provide individual tax advice, as tax obligations are the responsibility of the employee. Questions regarding your specific tax situation should be directed to your personal tax professional or the appropriate state tax agency.

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Choose the section below based on the state of residence listed on your employment record.

If your residence is Ohio, see Employees Who Are Ohio Residents.

If your residence is Indiana, Kentucky, Michigan, Pennsylvania, or West Virginia, see Employees Who Are Residents of Reciprocity States.

If your residence is any other state, see Employees Who Are Residents of All Other States.

Understanding State Income Tax Reciprocity

Ohio has state income tax reciprocity agreements with the following states:
•    Indiana (IN)
•    Kentucky (KY)
•    Michigan (MI)
•    Pennsylvania (PA)
•    West Virginia (WV)

If you work in Ohio and are a full-year resident of one of the states listed above, Ohio law allows you to request an exemption from Ohio state income tax withholding by completing the Ohio IT-4 (Employee’s Withholding Certificate) and indicating the applicable reciprocity exemption.

When Ohio state income tax withholding is exempted under reciprocity, state income tax withholding may apply based on your state of residency, depending on that state’s requirements.

Payroll Services cannot determine residency, eligibility for reciprocity, or provide tax advice.

Employees Who Are Ohio Residents

Who this applies to: Student employees, faculty, and staff with an Ohio address on their employment record.

What to do: Complete the Ohio tax forms.

Employees Who Are Residents of Reciprocity States

Who this applies to: Student employees, faculty, and staff who are residents of Indiana, Kentucky, Michigan, Pennsylvania, or West Virginia and working in Ohio.

What to do: Select the tax packet appropriate to your state of residency from this website. If applicable, submit Ohio Form IT-4 to request exemption from Ohio state income tax withholding.

Employees Who Are Residents of All Other States

Student employees who are not residents of Ohio or a reciprocity state listed above, but who are working in Ohio, must complete the Ohio tax forms.

Faculty and staff who are living and working in a state not listed above must contact the University Human Resources Service Center for the appropriate tax forms.

Form Submission Requirements

All tax and address change forms must be submitted using the secure file upload site.

Payroll Services cannot accept tax or address change forms via email. Forms containing Personally Identifiable Information (PII) submitted by email will not be processed.

Employees are responsible for ensuring documents are uploaded through the secure file upload site.

Additional Information

Submitted changes will be reflected in My Personal Information (MPI) by the pay date following completion and upload of documentation.