Separating from OHIO
If you'd like to share about your experience working at Ohio University, we'd love to hear your feedback. You can access our electronic Exit Interview Survey here.
You are leaving at your own choice by retiring, resigning or fulfilling a limited term appointment.
Involuntary Due to Reduction in Force
You are leaving because you are laid off, your appointment is not renewed or you lose your position due to a unit reorganization.
You were dismissed from employment at the university.
If you are separating employment with Ohio University, you'll want to make sure you have taken care of all necessary details. Download the Separation Form/ Checklist [PDF] for assistance with this process.
- Contact a member of the benefits staff for information on continuation of benefits (COBRA)
- Return all university property i.e. keys, computer related equipment, cell phones, etc.
- Return your Ohio University identification card
- Your Faculty/Staff parking permit should be returned to Parking Services
- Complete the Employment Exit Interview Form
- Contact the Payroll Department with questions regarding vacation payout, etc.
As a standard security protocol, depending on the circumstances of the separation, access to all university IT systems will be terminated on or before the official date of separation. Retirees will be granted continued email account access. Any other exception to this protocol must be approved by University Human Resources and Information Technology Security. Requests must be made by a sponsoring department with a specific date range and reason, and should be sent to email@example.com.
NOTE: When system access is terminated, former employees will no longer have access to information contained within the 'My Personal Information' (MPI) portal. This includes access to pay information and current and past W2 statements. If circumstances permit, you may access MPI and download needed information prior to your separation date; otherwise, you may contact firstname.lastname@example.org to arrange for hard copies to be mailed to you.
This list of retention points is intended to be utilized for general reference. Information is current as of the date indicated on the link to the file below and the list contains employees for all campuses. Retention points and the employees contained within the list may change on a daily basis. In the event that retention point calculations need to be utilized for a reduction in force scenario, University Human Resources will compile a list with current information for the campus being affected.
*Please note: the column labeled as "Work Location" denotes the employee's work department, as assigned by the planning unit.
Relevant Resources, Policies, & Guidelines:
- Exit Survey
- How To Retire
- Guidelines for Last Day Worked
- Policy 41.090: Retirement Separation
- Policy 40.045: Separations of Classified Employees
- Guide to Terminations, Resignations, and Retirements [PDF]
This guide delineates mass termination schedules and associated lookback periods; provides information regarding termination of TERM and TEMPORARY employees and provides guidance on notifying HR of resignations and retirements.