Ohio University

Announcements

  • May 7, 2021
    Important Year-End Information
    The fiscal year-end is fast approaching. Below are some key dates for processing in the 2021 fiscal year. These tables do not represent all the due dates for year-end.  Please see the Finance Operating Calendar for all Finance deadlines.  The dates shown on the webpage are key closing dates for the current month.  Click the Excel Cal...
  • May 7, 2021
    Processing Invoices/Credit Memos
    Did you know that our purchase orders (PO) instruct our suppliers to send their invoices directly to Accounts Payable (accountspayable@ohio.edu)?  If the invoice requires approval before it can be paid (primarily services), the invoice will automatically route through BobcatBUY (BCB) to the PO owner for approval.  The following object ...
  • May 7, 2021
    Insurance Requirements Updated for RFPs and Contracts
    Ohio University Enterprise Risk Management & Insurance in collaboration with the IUC-RMIC (Risk Management & Insurance Consortium) have updated the Recommended Insurance Requirements for new RFPs and Contracts.  These requirements can be found here on the Risk Management webpage.  Some significant changes for new contracts and ren...
  • May 7, 2021
    How to Claim Mileage Reimbursement When Working Remotely
    We have had several questions in the last week related to how an employee calculates mileage reimbursement while working remotely. Pre-COVID mileage reimbursement was calculated from your primary work location (generally this was a University campus location – either Athens or one of our regional or extension campus locations). Under IRS regul...
  • March 30, 2021
    BES Core and Non-Core Item Savings
    As the University prepares to launch the Brown Enterprise Solutions punchout catalog in BobcatBuy we would like to share with you some of the cost savings you should expect to see when you start shopping.  Core Item Pricing You will find throughout the catalog, that there are items identified as “preferred”. These are items that ...
  • March 30, 2021
    Brown Enterprise Solutions Selected as Sole Office Supply Provider
    Beginning on March 31, 2021, Brown Enterprise Solutions (BES) will replace Office Depot as the preferred supplier of office supplies at Ohio University.  The Inter-University Council of Ohio (IUC) voted to adopt BES as the preferred supplier in the fall and OHIO will take part in the contract, making this catalog available on March 31, 2021. &...
  • February 2, 2021
    Travel Restrictions Continue

    In the July 2020 Business Matters, it was communicated that in state travel is allowable but  all other travel must be approved using the exception process outlined in the article. As of January 2021, that process remains in place as a result of COVID-19.

    If you had an airline ticket that was cancelled as a result of COVID-19, and you have an outstanding credit, you can see that information in Concur. These funds can be used once travel resumes. To view any credits for airline tickets, please refer to the Business Matters article from October, 2020 to view this information in Concur.

    Questions?  Contact travel@ohio.edu.

  • February 2, 2021
    Brown Enterprise Solutions to Replace Office Depot as Preferred Supplier

    In early 2021, Brown Enterprise Solutions (BES) will replace Office Depot as the preferred supplier of office supplies at Ohio University.  The Inter-University Council of Ohio (IUC) voted to adopt BES as the preferred supplier in the fall and OHIO will take part in the contract, making this catalog available in early 2021.  When this new catalog is enabled, BES will be the only office supply provider in BobcatBUY all other catalogs will be closed/disabled.

  • February 2, 2021
    Software Purchase Process Reminder

    As we begin the new calendar year, we wanted to communicate again, the process that must be followed before purchasing software. Most software vendors require the customer accept certain terms and conditions in order to use the software. As a public institution in the State of Ohio, Ohio University is required to abide by certain terms and conditions in accordance with Ohio law. As a result, before any purchase of software is made, the purchaser must first seek approval of the software from the Office of Information Technology (OIT) as well as receive approval for the terms and conditions of the software by Purchasing Contracts.

  • December 10, 2020
    Concur Mobile Authentication Update Coming December 2020

    The SAP Concur mobile app is a simple, secure tool that lets you manage your expenses and travel right from your smartphone.  By using this app, you can book and manage itineraries, capture and track mileage, record receipts, and create, submit, and approve expense reports.  The app is available for download in your phone’s app store.  To learn more about the mobile app and training on how to use it, log into Concur and select the Help drop-down at the top right of the screen.  Select Training from the dropdown menu.  Scroll down the page until you see your phone type and click the link to launch the training.