Ohio University

Important Year-End Information

The fiscal year-end is fast approaching. Below are some key dates for processing in the 2021 fiscal year. These tables do not represent all the due dates for year-end.  Please see the Finance Operating Calendar for all Finance deadlines.  The dates shown on the webpage are key closing dates for the current month.  Click the Excel Calendar link highlighted at the bottom of the screenshot below for the current period as well as future periods.

Note: If you have problems loading a specific website, University online service, or web application, try clearing your browser's cache.

 

Screenshot of the Finance Operating Calendar webpage highlighting the Excel file.

Important Pre-close dates:

Date

Time

Item Due

Monday, May 3, 2021

8:00 a.m.

• Pre-entry date for FY22 BobcatBUY PO's, begins

• FY22 Request for contract renewal negotiation and execution or new contracts to be put in place with effective date of 7/1/2021 due to Purchasing

• FINAL FY21 requisitions for POs that require RFP, bidding, including large equipment & vehicles, or other significant research, due in Finance for guaranteed entry

NOTE:  Goods must be received by June 30 to be recorded as FY21 Expenses.

Friday, May 28, 2021

5:00 p.m.

• Concur transactions with date of 5/15/21 or earlier MUST be submitted by employee and approved by supervisor

Tuesday, June 15, 2021

11:30 p.m.

• Corrections for transactions posted through 5/15/21 uploaded Via JET. (30 days instead of 60 days to correct)

Friday, June 18, 2021

5:00 p.m.

• FINAL 1) FY21 requisitions for PO's; 2) FY21 Change Orders; & 3) FY21 PO Close Requests to close by 6/30/21 due. This includes Capital Projects Finance PO's.

Wednesday, June 23, 2021

5:00 p.m.

• Payment Requests & DP's through 6/15/21 due with all necessary approvals

• PO Invoices through 6/15/21 due to accounts.payable@ohio.edu

• Final FY21 Supplier Update / Add Requests with all appropriate and completed forms submitted to Supplier Management

Friday, June 25, 2021

5:00 p.m.

• Concur transactions with date of 6/15/21 or earlier MUST be submitted by employee and approved by supervisor

Wednesday, June 30, 2021

3:30 p.m.

•  FINAL FY21 deposits/PCard refunds due in Cashier's Office

Wednesday, June 30, 2021

11:30 p.m.

• Corrections for transactions posted through 6/15/21 uploaded Via JET. (15 days instead of 60 days to correct)

• Internal Billings through 6/15/21 uploaded Via JET.

 

Important Close Dates:

Date

Time

Item Due

Thursday, July 8, 2021

10:00 p.m.

•  FINAL FY21 Internal Billings uploaded Via JET

Wednesday, July 21, 2021

5:00 p.m.

•  FY21 Concur reports due-submitted to Financial approver (for trans date of 6/30 or before)

Friday, July 23, 2021

5:00 p.m.

•  FY21 Concur reports due-approved by Financial approver (for trans date of 6/30 or before)

•  FINAL FY21 Payment Requests & DP's due w/approvals in appropriate Finance office

•  FINAL FY21 PO Invoices due to: accounts.payable@ohio.edu

• FINAL FY21 Payroll Accounting Corrections due (GL Accounts only)

Wednesday, July 28, 2021

5:00 p.m.

•  Final FY21 Payroll Accounting Corrections due (All PTA related accounts)

Thursday, July 29, 2021

10:00 p.m.

• FINAL FY21 JET entries uploaded Via JET by campus-GL & Grants Module accounts

If necessary, follow up with your suppliers/payees who have not sent an invoice for product or services purchased in Fiscal Year 2021.

For Questions, please contact Kris Sano at sanok@ohio.edu