During the supplier management process, some suppliers are made as Oracle only due to limitations in the use of the supplier record. For example, student and employee records should only be used for reimbursements, while records for participant stipends can only be used for that purpose.
If you received goods or services in FY23 but did not send the invoice to accounts payable by the July 21, 2023 deadline, an accounts payable accrual JE may be necessary to accurately reflect the expense in FY23. Finance will review invoices exceeding $10,000 to determine if a payable journal is necessary.
As a reminder, when viewing FY24 results in OBI for designated, student organization, and gift sources, the FY23 Net Activity has not yet been rolled forward. The Fund Balance processing is a coordinated effort among Budget Office, Foundation Accounting, and Finance (internally distributed among Grants Accounting, GAFR, and Treasury
On the OBI Grants Funds Available dashboard, we made the following enhancement to add two additional columns Revenue FYTD and Expense FYTD.
University-wide preferred suppliers are suppliers that have been awarded a contract with the University through a University public competitive bid or a bid conducted by a purchasing consortium.
Ohio University uses the E&I Consortium contract for our Lowe’s purchases. E&I is a purchasing consortium for higher education and Ohio University is a member.
In the last edition of Business Matters, we introduced the campus community to a new supplier management system that will go live on campus this fall. We will use the next several months to familiarize campus with the system.
Beginning on July 1, 2023, the standard mileage rates for the use of a personal vehicle is 65.5 cents per mile driven for business use. These rates apply to all vehicle types (including electric, hybrid-electric, gasoline and diesel-powered vehicles).
The PCard office would like to remind travelers that are traveling with a group to confirm that their single transaction limits on their PCard are high enough to accommodate their travel needs prior to leaving for travel.
As we begin a new fiscal year, we wanted to review the Federal Employment Eligibility Verification requirements for covered federal contracts/awards.