End of Semester Room Change Requests

The End of Semester Room Change Request form is open November 2 at 9 a.m. until December 4 at 8 a.m.

End of Semester Room Change Request

The student requesting to move into a vacant space can complete the End of Semester Room Change Request form. 

If the student moving into a space is taking the place of a withdrawing student, the withdrawing student must complete an Intent to Vacate form found on the student’s Housing Self-Service for the room change request to be considered. The withdrawing student must also officially check out of their current assignment through their residence hall staff office before another student may move into the space. 

• Requests will only be considered for students who complete the form prior to the deadline. A room change will not be approved if:
  • There is not a vacant space in the requested room
  • Any information on the form is incorrect
  • The student is not eligible for that space (i.e., honors, upperclassmen hall, etc.)
  • The room the student would like to move into is a single 
    • This process is only available for room changes into a vacant space within a double, triple, or quad 
• Students who are vacating their space for spring semester must complete an Intent to Vacate Form on their Housing Self-Service for a space to be considered vacant and eligible.
• The End of the semester room change is only approved for a student moving into a vacant or soon to be vacated space by a withdrawing student. End of semester room changes will not be approved for spaces that will become vacant by an approved end of semester room change.
• The End of Semester Room Change Request form needs to be completed by the student requesting to move to the vacant space in the room. Students who complete the form for another student may be subjected to the conduct process. These requests will be denied.
• Any interactions or communications deemed inappropriate, severe, or pervasive to another student may be grounds for a student conduct violation. This includes persistent communication via email and any other social media sites. 
• If a student is unable to move, or the space they are moving into is not available before the hall closes for the fall semester, they should contact Housing and Residence Life at housing@ohio.edu to communicate this issue. This may result in the room change occurring after winter break. This would require the student to check out, entirely remove their belongings from their fall semester space, and return their issued key(s). They would then check-in to their new assignment after they return at the beginning of the spring semester, starting January 10.
   

End of Semester Room Change Example

This is an example to help illustrate the responsibilities of each student involved in an end of semester room change request.

• Student A currently lives in a double with Student B. 
• Student B intends to withdraw at the end of the fall semester. 
• Student C wants to move in with Student A by taking Student B’s space after they leave. 

Student A Responsibilities

• Student A does not need to complete any paperwork. 

Student B Responsibilities

• Student B must complete an Intent to Vacate form through their Housing Self-Service before December 4 at 8 a.m.
• To complete check-out, Student B must visit their hall’s staff office during designated office hours to return their issued key and complete the check-out process.
• Student B will need to complete this process no later than December 10 at 8 p.m. In this example, Student B plans to check out on Tuesday.

Student C Responsibilities

• Student C must submit an End of Semester Room Change Request form by December 4 at 8 a.m.
• If approved, Student C will check into their new space during staff office hours from 8:30 p.m. to 10 p.m. on Monday, December 7 through Thursday, December 10.
• Student C cannot move into the new space until Student B has officially checked out of the space.