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Housing and Culinary Services Contract 2023-24

This Housing and Culinary Services Contract (“Contract”) is between you (“you” or “Resident”) and Ohio University, for the benefit of its Department of Housing and Residence Life (“Ohio University,” “University” or “Housing and Residence Life”). The terms and conditions herein outline Resident’s responsibilities, and those of Ohio University. Ohio University may unilaterally amend this Contract from time to time upon reasonable notice to Resident. Further, this Contract can be terminated only as provided herein.

Ohio University has a two-year residence requirement. Students under the age of 23, who have completed less than four academic semesters (excluding summer semesters) prior to the start of the semester in which they enroll, must reside in housing owned by Ohio University (“Campus Housing”), unless an exemption to the housing requirement has been granted. Such students must also participate in the associated meal plan. College credits earned by a student while attending high school (College Credit Plus, Advance Placement, Senior to Sophomore, Senate Bill 140, etc.) which advances a student academically to a higher-class year, will not be considered toward housing exemption eligibility. Transfer and re-enrolling students' post high school education history will be subject to verification. Failure to comply with the housing requirement may result in the denial or cancellation of a student’s course registration.

Further, Housing and Residence Life may, as needed by the University, arrange with a nearby landlord to make additional housing options available through the University’s room assignment/selection process. Such additional housing options will be considered Campus Housing, and this Contract, along with the Student Housing Handbook and Student Code of Conduct, will remain applicable to any eligible student residing in the additional housing options.

Once Resident receives “Occupancy” of a room in Campus Housing, this Contract becomes legally binding between Resident and Ohio University for the entire academic year (fall and spring semesters), or for summer semester only, as applicable. Resident receives Occupancy of a room in Campus Housing upon receiving a key/key card and having access to the room for one night.


COVID-19 Acknowledgement : Guidelines : Termination : Regulations : Room & Board Rates
 Refund Schedule : Re-billing : Quarantine & Isolation Agreement

*Anchored links to other sections of the Contract are for convenience only. Any documents linked in are incorporated herein by reference and are part of the Contract.


COVID-19 Acknowledgement

While on campus, Resident must comply with the health requirements as established and published by Ohio University. By executing this Contract, Resident acknowledges and understands that Resident may be exposed to COVID-19 and other infections. Resident further understands that, similar to other highly contagious viruses, it is possible to contract COVID-19 even if Resident complies with all health and safety measures as recommended by the Centers for Disease Control and Prevention (“CDC”) and the Ohio Department of Health (“ODH”). Resident further agrees to the following:

  1. Resident will read and comply with the Interim Administrative Policy Regarding Epidemic, Pandemic and Community Health Requirements (the "Policy") Resident will read and comply with the Presidential Health Directives. Violations of the Policy or Presidential Health Directives may result in disciplinary action under the Code of Conduct.
  2. Because of known risks associated with congregate living, Resident is required to be vaccinated against COVID-19. Accordingly, Resident must complete the Vaccination Information Form to acknowledge whether Resident has received the COVID-19 vaccination, or sign a waiver acknowledging the risks of not being vaccinated against the virus, as they are required to do for the residential housing vaccine requirements.
  3. When directed, Resident is required to sign and submit (written or electronic) forms authorizing the disclosure of HIPAA-protected health information, to allow health care providers to share Resident’s COVID-19 test results with Ohio University.

By agreeing to this Contract, Resident also agrees to the Quarantine & Isolation Agreement, which is incorporated herein by reference. The Quarantine or Isolation Agreement applies if: (1) Resident has COVID symptoms; (2) Resident or Resident’s roommate tests positive for COVID-19; or (3) Resident or Resident’s roommate is ordered by the Athens City-County Health Department (“ACCHD”) to quarantine or isolate.

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Housing Guidelines

Enrollment Requirements and Preference

While in Campus Housing, Resident must be enrolled in and attending at least one credit hour at Ohio University (any campus or e-learning) in each of the fall and spring semesters. If Resident ceases to maintain any enrollment, Resident must vacate Campus Housing within 48 hours of no longer being an enrolled student.

Residents enrolled for the summer semester are bound by the same guidelines.

Ohio University cannot guarantee any preferences regarding room capacity. Additionally, although students may convey a preference regarding their desired green and residence hall, Ohio University cannot guarantee that any such preferences will be met.

Criminal Convictions

Students may not be permitted to reside in Campus Housing if they have been convicted of or have pled guilty to a felony or misdemeanor offense, including but not limited to; (1) sexual offenses such as assault or rape; (2) any violent crimes; or (3) any crime including a controlled substance.


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Termination of the Contract By Resident

Resident may terminate the Contract if:

  1. Resident is eligible to reside off campus and has never lived in Campus Housing during the current academic year (fall and spring semesters).
  2. Resident officially withdraws from Ohio University as a student.
  3. Resident graduates from Ohio University
  4. Resident will be away from campus to participate in an approved academic curricular program (i.e. internship, abroad experience, co-op, etc.), and has never lived in Campus Housing during the semester for which Resident will be away.

Resident must do the following to terminate the Contract:

  1. Properly submit and have approved a Housing Exemption/Termination Request Form [PDF]; and
  2. Remove all of Resident’s belongings from Resident’s assigned room and check out with a Housing and Residence Life staff member who will complete a checkout form and return it to Housing and Residence Life Central Office.

If Resident is eligible to terminate the Contract, see the Residence Hall Room & Board Refund Schedule section below for the refund rules and schedule.

Note: An approved Housing Exemption/Termination Request Form [PDF] applies only to Room and Board charges and does not cancel charges assessed by other Ohio University departments and/or class registration. Questions related to cancellation of registration should be referred to the Ohio University Registrar.

Termination or Suspension of Contract By University

This Contract may be temporarily suspended or permanently terminated by Ohio University for:

  1. Resident’s violation of law;
  2. Resident’s violation of 44.102 Interim Administrative Policy Regarding Epidemic, Pandemic and Community Health Requirements; 
  3. Resident’s violation of a Presidential Health Directive;
  4. Resident’s violation of the Quarantine or Isolation Agreement;
  5. Resident’s violation of the COVID-19 Vaccination Requirement;
  6. Resident’s violation of an Ohio University regulation or policy;
  7. Resident’s violation of a residence hall’s regulation or policy;
  8. Resident’s violation of the Student Housing Handbook;
  9. Resident’s violation of the Student Code of Conduct;
  10. Conduct or existence of such conditions that would reasonably affect the health, safety or welfare of the Resident or another;
  11. Revocation of Resident’s status as a student;
  12. Nonpayment of housing, dining or other Ohio University charges and fees; or
  13. Resident’s failure to comply with legitimate directives of Ohio University officials (including Housing and Residence Life staff), law enforcement, or emergency personnel in the performance of their duties including failure to identify one’s self when so requested.

If Ohio University takes action to terminate the Contract for Resident’s failure to comply with the Contract’s terms and conditions, the Student Housing Handbook, or for Resident’s violation of the Student Code of Conduct or any Ohio University policy, rule or procedure, Resident will receive a hearing in accordance with Ohio Revised Code Section 5321.031. Resident will receive advance written notice of the hearing. If Ohio University terminates the Contract because Resident did not complete the steps required under the Termination of Contract by Resident section above, Resident is not entitled to a hearing, and will be financially responsible until the Resident vacates Campus Housing.

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Housing Regulations

Housing Accommodations

Ohio University provides reasonable accommodations to qualified individuals who have a disability. In the event that Resident has a disability and wishes to request a reasonable accommodation, please contact The Office of Student Accessibility Services. The Office of Student Accessibility Services will review each request and work with the Resident to determine appropriate reasonable accommodation(s). Requests for a reasonable accommodation should be submitted no later than March 1 for returning students, and May 1 for new students for fall residency. Accommodations will be utilized to meet Resident’s needs within Campus Housing.

Entry To A Room

Ohio University reserves the right to enter Resident’s room without Resident’s permission to assess and repair the physical facilities, complete inspections, verify occupancy, adjust temperature controls, maintain safety standards, assess the Resident’s well-being and/or for other reasons as determined necessary by Housing and Residence Life staff. Conditions that necessitate an immediate entry include:

  1. Perceived threat of physical harm and/or danger to any person;
  2. Damage to Ohio University property, or reasonable danger thereof;
  3. Instruction from the Ohio University Police Department to immediately enter;
  4. To silence disruptive noise;
  5. To determine if Resident has vacated during a fire alarm or drill;
  6. When necessary for the health, safety or welfare of Resident or anyone else in the room; and
  7. For other reasons determined necessary by Housing and Residence Life.

Reassignment/Consolidation

  • Ohio University reserves the right to reassign Resident to accommodations as may be deemed necessary, and to assign Resident to temporary accommodations until permanent accommodations become available. 

  • The University reserves the right to consolidate Resident into under-assigned rooms as a matter of fairness and for energy savings as defined in the "Student Room Consolidation Policy" in the Student Housing Handbook.

  • The University reserves the right to require Resident to move to a different room or residence hall for the health or safety of Resident, other residents, or staff temporarily or permanently for the remainder of the academic year.

Use of Residence Hall Rooms

Resident agrees to all of the following:

  1. Rooms in Campus Housing are designed for residential purposes only. Individuals or outside agencies are prohibited from using the rooms, the residence halls, or adjacent grounds for any commercial purposes, unless written permission has been granted from Housing and Residence Life. This includes the distribution of goods or services for which Resident or an outside solicitor receives compensation. Further, each room in Campus Housing is to be used only by the students assigned to that specific room. All other individuals are prohibited from residing in that room.
  2. The use or possession of intoxicating beverages is governed by the laws of the State of Ohio and the rules and regulations of Ohio University.
  3. The use or possession of drugs without proper medical documentation or supervision is prohibited by Ohio University.
  4. The use or possession of dangerous weapons or materials within the residence halls is strictly prohibited. Dangerous weapons or materials include, but are not limited to: handguns, automatic and semiautomatic firearms, compressed air guns (e.g. CO2 air guns/paintball guns), pellet guns, bb guns, ballistic or explosive devices, incendiary devices, fireworks, ammunition, knives used for hunting, or any other item that is used to cause or infer harm.
  5. Gambling of any sort is forbidden.
  6. Pets (except for fish) are not permitted. Service animals and assistance animals may be permitted in accordance with the Housing Accommodations section, above.
  7. Tampering with or misuse of fire alarm systems and firefighting equipment is prohibited.
  8. Resident is financially responsible for any additional charges or fees associated with any room changes.
  9. Resident may not remove Ohio University-owned property from the Resident’s assigned room.
  10. Costs associated with damage to Campus Housing rooms or extra custodial services will be charged to the Residents assigned to the affected room.
  11. Lofts must conform to requirements established by Ohio University. Home constructed lofts are not permitted. Unapproved personal furnishings that do not meet Ohio University requirements are prohibited. Loft information may be found under the “Furnishings and Amenities” tab.
  12. Tapestries or other items may not be suspended from the ceiling.
  13. Residents of a residence hall are liable for damage to furnishings and fixtures in common spaces (i.e., bathrooms, lounges, mods).
  14. The use or possession of high wattage electrical appliances (i.e., hot plates, ceiling fans, additional refrigerators, toasters, popcorn poppers, air fryers, etc.) is prohibited. Ohio University provided combination microwave/refrigerator/freezer units are available in each room.
  15. Tampering with or altering in any way the electrical fixtures and equipment within the residence hall rooms and/or common areas is prohibited.
  16. Candles and incense are prohibited.
  17. For fire safety, the only torchiere-style halogen lamps allowed are those conforming to the most current UL standards.
  18. Cooking in non-designated areas is prohibited. Only the reheating of food using the Ohio University provided microwave is permitted.
  19. Electronic equipment capable of transmitting radio waves of any frequency (i.e., short wave, citizen, or amateur bands), is not allowed without permission from the Chief of the Ohio University Police Department and the Department of Housing and Residence Life. External radio and television antennae are also prohibited.

More information on student room decorations is defined in Section D Ohio University policy 42.501.

Conduct of Guests

  • Resident is accountable for the conduct of Resident’s guests at all times, and Resident will be held responsible for any violations of Ohio University policy committed by Resident’s guests.

Personal Property

  • Ohio University is not liable for the loss of or damage to any personal property of a Resident or Resident’s guests. Resident should consider renter’s insurance or contact Resident’s parent(s)’ home insurance agent about acquiring separate student coverage.

Additional Fees

  • Resident is required to pay for the type of accommodations in which Resident resides, beginning with Resident’s initial room assignment, and rates that may be adjusted after any room changes or reassignments. Additionally, Ohio University reserves the right to charge Resident’s guests for overnight accommodations as deemed necessary, at Ohio University’s sole discretion.

The Student Housing Handbook

The terms and conditions of the Student Housing Handbook are hereby incorporated herein, and Resident agrees to be bound by the same. Changes to the Student Housing Handbook may be made from time to time. If changes are made, Resident will be notified in writing and the new Student Housing Handbook will go into effect.

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Room & Board Rates

 

Room and meal plan rates for the current year are listed online. Designated rate tables associated with the OHIO Guarantee cohort can also be found on the Residents’ MyOHIO portal. It is important to note that meal plans cannot be downgraded after the Wednesday before classes begin.  Resident is required to pay the rate that corresponds with the type of room in which Resident resides. 

If Resident normally lives off-campus, and is granted permission to live in Campus Housing temporarily, Resident is subject to the terms and conditions herein during the period that Resident lives in Campus Housing. In such a case, Resident’s student account will be billed on a pro-rated, daily rate for room and board, beginning when Resident receives a key/key card. The pro-rated billing will end when Resident has removed all of Resident’s belongings from the assigned room, and a Housing and Residence Life staff member has completed a checkout form and returned it to the Housing and Residence Life central office.

Housing Deposit

The Housing Application governs the terms and conditions of the Housing Deposit.


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Residence Hall Room & Board Refund Schedule

As mentioned above, Resident has Occupancy of a room in Campus Housing upon receiving a key/key card and having access to the room for one night. Resident is obligated to pay room and board for both the fall and spring semesters if Resident had Occupancy for fall semester. Resident is obligated to pay room and board only for the spring semester if Resident began Occupancy for spring semester and did not have Occupancy for the immediately preceding fall semester. These conditions are subject to the exceptions below:

Any student who was admitted and registered to attend Ohio University beginning the fall or spring semester, but who does not check in with residence hall staff, and did not begin their education with Ohio University, will be processed as a no show and will receive a 100% housing and dining refund (minus the housing deposit) once the student un-enrolls from courses. In such a case, if you have an outstanding balance on your student account, the refund will first be applied to any outstanding balance with Ohio University.

 

Fall Semester

A Resident who has Occupancy of a room in Campus Housing for fall semester and either (1) Ohio University then approves a Housing Exemption/Termination Request Form [PDF]; or (2) the Resident properly withdraws from Ohio University during the fall semester, will be subject to the refund schedule as follows:

Fall Semester Refund Schedule 

  • 1st week of fall semester 80% 
  • 2nd week of fall semester - 60% 

  • 3rd week of fall semester - 40% 

  • 4th week of fall semester - 20% 

  • 5th week of fall semester or after - NO REFUND 

Spring Semester

A fall semester Resident who has an Ohio University approved Housing Exemption/Termination Request Form [PDF] or properly withdraws from Ohio University for spring semester must officially check out with the residence hall staff no later than 10PM on the Sunday prior to the start of spring semester courses to receive a total refund of spring semester room and board charges. If you have an outstanding balance on your student account, the refund will first be applied to any outstanding balance with Ohio University.

A Resident who has Occupancy of a room in Campus Housing for spring semester and either (1) Ohio University then approves a Housing Exemption/Termination Request Form [PDF]; or (2) the Resident properly withdraws from Ohio University during that spring semester, will be subject to the refund schedule as follows:

Spring Semester Refund Schedule:

  • 1st week of spring semester - 80% 

  • 2nd week of spring semester - 60% 

  • 3rd week of spring semester - 40% 

  • 4th week of spring semester - 20% 

  • 5th week of spring semester or after - NO REFUND 

Summer Sessions(s):

A Resident who has Occupancy of a room in Campus Housing for a summer session(s) and either (1) Ohio University then approves a Housing Exemption/Termination Request Form [PDF]; or (2) the Resident properly withdraws from Ohio University during that summer semester, will be subject to the refund schedule as follows:

  • 1st week of summer occupancy - 60%
  • 2nd week of summer occupancy - 40% 

Interim Periods:

The normal rates and refund schedules are inapplicable to students that live in Campus Housing during an “Interim Period.” “Interim Period” is defined as the period between the end of exams, and the start of a new semester. Students who wish to live in Campus Housing during an Interim Period must submit the appropriate interim housing application. If the application is granted, the students are subject to a daily, prorated fee for the duration that they live in Campus Housing during the applicable Interim Period. The remaining terms and conditions of this Contract, as well as all other documents and policies referenced herein, still apply.

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Re-billing Policy

If Resident pays for a certain style of room and is reassigned or requests a change to a different style of room, Resident will be credited or re-billed for the difference, as applicable. Credits or re-billings are prorated on a daily basis.

If Resident is temporarily assigned to a different room for health or safety reasons to quarantine or isolate, Resident will not be re-billed and will continue financially under the original assignment.

Under the Room Consolidation Policy (found in the Student Housing Handbook), rooms that house fewer than the designated number of residents may result in Resident being moved. Under no circumstances can a room house more residents than the occupancy level assigned by Housing and Residence Life.


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Quarantine or Isolation Agreement

This Quarantine or Isolation Agreement (“Agreement”) is a legally binding agreement between you (“you” or “Resident”) and Ohio University, on behalf of the Department of Housing and Residence Life (“Ohio University,” “University” or “Housing and Residence Life”), collectively the “parties.”

If ordered by the Athens City County Health Department (“ACCHD”) to quarantine or isolate due to COVID-19, Resident must have an individual plan for isolation or quarantine housing (home residence, hotel, etc.). Ohio University will provide isolation or quarantine housing only under exceptional circumstances.

Definitions:

  1. “Quarantine” means the restriction of the movements or activities of a well individual who has been exposed to a communicable disease during the period of communicability of that disease, and in such a manner that transmission of the disease may have occurred. The duration of the quarantine ordered shall be equivalent to the usual incubation period of the disease to which the susceptible person was exposed.
  2. “Isolation” means the separation of an infected individual from others during the period of disease communicability in such a way that mitigates the risk of, as far as possible, the direct or indirect conveyance of an infectious agent to those who are susceptible to infection or who may spread the agent to others.
  3. “Symptoms” means fever, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea as well as any additional symptoms identified by the CDC.

Resident, referred to below as "you", acknowledges and agrees:

  1. That upon experiencing symptoms of, learning you have tested positive for, and/or learning that you have been exposed to COVID-19, you will notify Ohio University by filling out the COVID-19 Incident Report.
  2. To follow any ACCHD quarantine or isolation order you receive, whether verbally or in writing.
  3. To cooperate with ACCHD and Ohio University on its behalf as part of their contract-tracing and case-investigation efforts.
  4. That you will answer calls and emails from ACCHD and the University.
  5. To follow the instructions of Housing and Residence Life staff and other Ohio University officials.
  6. That you are responsible for making your own arrangements to quarantine/isolate off campus. No housing or culinary rate adjustments or reimbursements will be made available to students who must isolate or quarantine.
  7. That exceptionally limited on-campus quarantine/isolation housing may be available, but is not guaranteed.
  8. If approved to quarantine or isolate in Campus Housing, to not leave your assigned room except for those instances described to you in writing from Housing and Residence Life, to receive food or to use the assigned restroom facility.
  9. If approved to quarantine or isolate in a Campus Housing, that you are not allowed to have guests/visitors while in quarantine or isolation and will not congregate with others at any time.
  10. That you may be required to undergo asymptomatic or symptomatic testing by the University or a medical provider, and you must cooperate and expeditiously take steps to receive the test(s). You also agree to sign the HIPAA authorization so that Ohio University receives the test results.
  11. You will not be permitted to move back to your original room in Campus Housing until your isolation or quarantine period is completed.
  12. To cooperate with and follow the instructions of Housing and Residence Life staff regarding the return to your room in Campus Housing after your release from quarantine or isolation.
  13. That you are legally obligated to comply with any order from ACCHD, and that compliance with this Agreement is critical to the health and safety of you, other students in Campus Housing, and Ohio University employees.
  14. If you violate the terms of this Agreement, you may no longer be permitted to reside in Campus Housing until after you receive an order from the ACCHD releasing you from quarantine or isolation. You understand that failure to comply with an order from ACCHD may result in disciplinary action under the Student Code of Conduct, as well as criminal charges under Section 3707.99 of the Ohio Revised Code. Failure to follow the directive of an Ohio University official may also result in disciplinary action under the Student Code of Conduct.

Upon your execution of the Housing and Culinary Services Contract, Resident agrees to this Quarantine or Isolation Agreement.