Accounts Payable Yearend Reminders

Concur/PCard Transactions

All Concur transactions with a transaction date of June 15 or prior should already be submitted to supervisors and approved. 

Transactions with a transaction date between June 16 and June 30 must be submitted and approved by the supervisor by July 7. After July 7, the PCard administrator will suspend all cards that have outstanding transactions with a transaction date prior to June 30.

If your card is suspended, please contact the PCard administrator at purchasing.card@ohio.edu upon completion of your reports. If you do not notify the administrator, your card will not be released for use.

As in past years, Concur will hold FY18 card transactions until after second close. If any July transactions come into your Concur account in error, please do not process them until July 24. All FY18 transactions will be released on July 24.

Invoices, Direct Payment Forms, and Paper Travel Reimbursement Forms

Any paper forms, such as Direct Payment Forms and paper Travel Reimbursement Forms must be submitted with appropriate approvals to Accounts Payable by 5 p.m. on July 18.

All invoices must be submitted for processing to accounts.payable@ohio.edu no later than 5 p.m. July 18. Please include the PO number with invoices for proper processing. All BobcatBuy invoice approvals must be completed by 5 p.m. on July 20.

If you received goods or services prior to July 1, but either have not received the invoice, or were not able to process the invoice before the submission cutoff of July 18, you must contact Kris Sano at sanok@ohio.edu to discuss a possible accrual entry for FY17.

Questions? Contact Accounts Payable at accounts.payable@ohio.edu for questions about invoices, direct payment and travel forms. Contact purchasing.card@ohio.edu with PCard or Concur questions.