New forms support payments to international vendors and guests

Two new forms for supplier setup of international vendors and guests are available on the Finance website. The new forms will help simplify the supplier setup process and ensure a quicker turnaround for processing payments to international payees.

The Foreign Source Affidavit can be used in place of the W-8BEN (E) for vendors who will perform services from another country. For example, if Person A will complete editorial services for a department from Person A’s home in Canada, the Foreign Source Affidavit would be used in lieu of the W8BEN.  

The Honorarium or Travel Reimbursement Affidavit will be used for any international visitor that will visit an Ohio University campus and receive an honorarium or travel reimbursement. If the visitor will be receiving travel reimbursement in accordance with the accountable plan rules (see policy 41.121 - Reimbursement for Official Travel and Entertainment), the affidavit may be used alone, in lieu of the W-8BEN. If the visitor will be receiving an honorarium payment, the affidavit should be used along with a completed W-8BEN. The affidavit will ensure the visitor is eligible for reimbursement, or an honorarium payment, during the supplier add phase of the payment process.

For questions please contact Robert Payne, Tax Manager at payner1@ohio.edu or 740-597-1721.