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System Access: Oracle E-Business Suite

September 11, 2020

CFAOs are responsible for approving and monitoring access to Oracle EBIZ responsibilities for users assigned to their planning unit.  In order to make that process easier and more convenient, a new dashboard has been created to assist in this process. The following user roles are to be monitored and adjusted, in accordance with planning unit business needs and personnel changes, by the CFAOs:

  • OUHR:Individual Compensation Distribution
  • OUHR:Assignment Costing
  • OUHR:BUMS Planning Unit
  • OUHR:BUMS Planning Unit All
  • OUJE:Journal Entry Tool
  • OUFMS:View Only

All other EBIZ responsibilities are the responsibility of the module owners (i.e. AP, HR, GAFR, etc.) 

To help CFAOs/module owners ensure that appropriate access is maintained, a new dashboard has been created in OBI called Oracle E-Business Suite User Access.  This dashboard will be published to users who have access to the HR dashboards.  Please note, users who have limited PEDS only access will not be able to view this dashboard.  For more information about this dashboard, please view the attached Oracle E-Business Suite User Access dashboard Quick Reference Guide. 

CFAOs/module owners should immediately request termination of access for any employee transferring to another position that no longer requires the access.  If transferring out of the department, access should be ended, and the new department can request access back if it’s necessary for their job. 

OIT will initiate routine access audits at least two times a year as well.  CFAOs/module owners are responsible for reviewing the access list and responding to the OIT tickets with any changes that may be necessary.  If no changes are necessary, a response must still be recorded so that the audit can be marked complete. 

If you need to request or change access for an employee, please submit a request to the OIT Service Desk.  Questions? Contact Misty Riffle at rifflem@ohio.edu.