Holiday Expenditures Guidance (Oct 2023)

As we approach the end of the calendar year, Finance begins to get questions about what is or is not allowable as it relates to holiday expenditures. As a public institution, Ohio University is expected and committed to the responsible use of public funds and as such is providing guidance on holiday expenditures as follows:

• GIFTS: Holiday gifts for employees or students cannot be purchased with University or Foundation funds.
• PARTIES: Holiday parties cannot be paid for with University or Foundation funds. 
• DECORATIONS: Decorations cannot be purchased with University or Foundation funds.
• CARDS: The use of e-cards is encouraged to promote the University’s sustainability efforts as well as reduce costs. University funds cannot be used to purchase holiday cards. Foundation funds can be used only if the cards are being sent to individuals or entities external to Ohio University, who have a business relationship to the University (including donors and prospective donors). To further reduce costs, departments should coordinate plans to send cards with University Advancement so that these efforts are aligned with ongoing development activities.

Questions? Please contact financecustomercare@ohio.edu