FY24 Fiscal Year-End Important Close Deadlines
As we gear up for year-end close, we have updated the Finance Operating Calendar to ensure a smooth transaction into the critical closing process of the University. The calendar gives you on-demand access to key closing dates for the current month as well as future months so that you can plan accordingly. You can also download the calendar in Excel if that is a more useful format for your year-end planning efforts.
New to the University or need a refresher on how year-end close works at Ohio University? Please refer to this article – What is Fiscal Year End (FYE) Closing all about – and we will tell you all about it!
Important Key Dates Pre-Close:
Below you will find key deadlines for pre-close during May and June:
| Final FY24 Budget Transfers due to Budget Planning | Friday, May 10, 2024 | 5:00 PM |
| Submission deadline for contract renewals and/or execution of new contracts effective July | Wednesday, May 15, 2024 | 5:00 PM |
| Monthly Trial Balance Sign off is due for April 2024 | Tuesday, May 21, 2024 | 5:00 PM |
| External Billing Authorizations for entry to May | Tuesday, June 4, 2024 | 12:00 PM |
| Final Upload of May JET entries for Grants Module accounts | Tuesday, June 4, 2024 | 10:00 PM |
| Final Upload of May JET entries for GL accounts (Non-Grant Module accounts) | Thursday, June 6, 2024 | 12:00 PM |
| Monthly Trial Balance issued - May 2024 | Friday, June 7, 2024 | 2:00 PM |
| Final Date for Submission in eBuilder for FY24 State Activity that needs processed in OAKS for CPF Invoices, Requisitions & Change Orders-Tentative | Friday, June 7, 2024 | 5:00 PM |
| Final FY25 Budget Packets DUE | Sunday, June 9, 2024 | 5:00 PM |
| June Sales & Use Tax info due from departments | Monday, June 10, 2024 | 5:00 PM |
| Submission deadline for final FY24 purchase requisitions for POs in BobcatBUY | Friday, June 14, 2024 | 5:00 PM |
| Submission deadline for final FY24 PO change orders and/or FY24 PO close requests to close by 6/30/2024 | Tuesday, June 18, 2024 | 5:00 PM |
| Monthly Trial Balance Sign off is due for May 2024 | Friday, June 21, 2024 | 5:00 PM |
| Final Check Run prior to 1st close | Thursday, June 27, 2024 | 5:00 PM |
| FINAL FY24 deposits/PCard refunds due by 3:30 in Cashier's Office | Friday, June 28, 2024 | 3:30 PM |
| FY25 Bobcat Buy PO's released to supplier and Oracle (Bobcat Buy PO's pre-entered) | Monday, July 1, 2024 | 12:00 AM |
| Final FY24 OUF contributions due to OUF Acctg | Monday, July 1, 2024 | 5:00 PM |
| Reconciliations for Petty Cash & Change Funds as of 6/30/24 due to GAFR | Monday, July 1, 2024 | 5:00 PM |
| Independence Day - University Closed | Thursday, July 4, 2024 | 8:00 AM |
| FINAL FY24 External Billing Authorizations due | Monday, July 8, 2024 | 5:00 PM |
| FINAL FY24 Internal Billings uploaded (Via JET) | Monday, July 8, 2024 | 10:00 PM |
| Final Upload of 1st Preclose June JET entries for Grants Module accounts | Monday, July 8, 2024 | 10:00 PM |
| 1st Preclose June Grants Module | Tuesday, July 9, 2024 | 9:00 AM |
| Final OBI FY25 Budget Load | Tuesday, July 9, 2024 | 5:00 PM |
| 1st Preclose June for GL . Any JET entries uploaded by deadline will be included in 1st Preclose Trial Balance | Tuesday, July 9, 2024 | 11:30 PM |
| Results available in OBI for 1st preclose June for GL/Grants | Wednesday, July 10, 2024 | 1:00 AM |
| Monthly Trial Balance issued - June 2024 - 1st Preclose | Wednesday, July 10, 2024 | 9:00 AM |
| July Sales & Use Tax info due from departments | Wednesday, July 10, 2024 | 5:00 PM |
| Submission deadline for final PO close requests due for POs to close for FY-end | Friday, July 19, 2024 | 8:00 AM |
| Current fiscal year Concur reports must be submitted to Financial approver (for trans date of 6/30 or before) | Friday, July 19, 2024 | 5:00 PM |
| Submission deadline for final FY-end PO Invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment | Monday, July 22, 2024 | 8:00 AM |
| Completed Award Packages for All FY24 awards due to Grants for processing | Tuesday, July 23, 2024 | 5:00 PM |
| Monthly Trial Balance Sign off is due for June 2024 1st Preclose balances | Wednesday, July 24, 2024 | 5:00 PM |
| Current fiscal year Concur reports must by approved by Financial approver (for trans date of 6/30 or before) | Wednesday, July 24, 2024 | 5:00 PM |
| FINAL FY24 Payroll Expense Accounting Correction Forms (PEDS Corrections) due in Finance | Wednesday, July 24, 2024 | 5:00 PM |
| Submission deadline for final FY-end FoodPro & Energy Cap Invoices due to Accounts Payable | Friday, July 26, 2024 | 12:00 PM |
| Approval deadline for Invoices to be approved from Departmental Review bucket in BobcatBUY | Friday, July 26, 2024 | 5:00 PM |
| FINAL FY24 JET entries uploaded by campus- GL & Grants Module accounts | Tuesday, July 30, 2024 | 10:00 PM |
These tables do not represent all of the dates for year-end. Please see the Finance Operating Calendar for all deadlines.
You are also encouraged to review any open PO’s that have not been fully invoiced and if necessary, follow up with your suppliers/payees who have not sent an invoice for products or services purchased in Fiscal Year 2024.
Questions? Please contact financecustomercare@ohio.edu.