Fiscal Year End Accounts Payable Reminders

PCard/Travel Card Concur Reports

All FY24 pcard transactions (transactions on or prior to 6/30) must be substantiated and submitted for approval in Concur by Friday, July 19th. Financial approvers must approve the reports no later than Wednesday, July 24th.

At fiscal year-end it is important to hit these key dates to ensure that transactions are posted to the correct fiscal year. For transactions at the end of June, the cardholder and approver often have fewer than the standard 28 days for submission and 9 days for approval. Any FY24 transactions that are not submitted by the dates above will result in a cardholder violation and be subject to card suspension until resolved. Any reports not approved by the date above will result in an approver violation.

PCard/Travel Card Refunds

If you are required to make a refund on an FY24 PCard/travel card transaction due to misuse of a PCard, these must be made by Friday, June 28th by 3:30 to the Cashier’s office. Payments can be made by submitting a paper check to the drop box located at 010 Chubb Hall, or by using the Electronic PCard Refund website.

Concur Expense Reports

All FY24 travel and expense reports (for expenses occurring through 6/30) must be submitted for approval in Concur by Friday, July 19th. Financial approvers must approve the reports by Wednesday, July 24th.

Invoices, Payment Requests, and DPs

All FY24 Invoices, Payment Requests, and direct payments (‘DPs’) are due to Accounts Payable in the appropriate system (email or BCB) by Monday, July 22nd.