PaymentWorks Fully Implemented Across Campus

The university has successfully completed the full implementation of PaymentWorks, our centralized platform for supplier onboarding and payment verification. This milestone strengthens payment security, improves transparency for suppliers, and streamlines processes for departments across campus.

What PaymentWorks Does

PaymentWorks serves as the university’s official system for collecting, verifying, and maintaining supplier payment information. The platform reduces manual handling of sensitive data and provides built‑in fraud prevention protections.

With full implementation now in place, PaymentWorks manages:

• Supplier onboarding and registration
• Banking verification for ACH payments
• Invoice visibility for suppliers
• Payment risk protection and indemnification

Supplier Onboarding

All new suppliers must complete registration through PaymentWorks before payment can be issued. Departments should no longer collect W‑9 or supplier payee information forms directly from suppliers. Instead, suppliers should be sent a PaymentWorks invitation so their information can be securely submitted and verified.

This process ensures:

• Secure collection of tax and banking data
• Validation of supplier identity
• Accurate supplier records in university systems

Invoice Visibility for Suppliers

Suppliers can now log into PaymentWorks to check the status of their invoices. This allows vendors to monitor progress without contacting departments for updates and provides greater transparency into the payment process.

Benefits include:

• Reduced payment status inquiries
• Nightly updates for suppliers
• Improved communication efficiency

ACH Verification and Indemnification

All ACH payment information is now verified through PaymentWorks. The system validates banking details before payment is issued and provides indemnification protection to the university in the event of fraudulent or incorrect banking information.

This enhancement significantly reduces financial risk and protects both the university and its suppliers.

What Departments Need to Do

Departments play an important role in maintaining secure processes. Please follow these guidelines:

• Send a PaymentWorks invitation to all new suppliers and suppliers that are not yet registered through PaymentWorks that need to make updates to their records
• Do not collect or store confidential supplier documentation locally
• Encourage suppliers to check invoice status within PaymentWorks before contacting departments

Resources and Support

Training materials and supplier registration resources are available on the Finance website. For assistance, contact Finance Customer Care.