New PaymentWorks Invitation Reasons: Reimbursement & Stipend

To help streamline supplier setup and payment processing, we have added Reimbursement and Stipend as selectable options in the “Reason for Inviting the Supplier” field when sending an invitation through PaymentWorks.

What this means for initiators

• When Reimbursement or Stipend is selected as the reason, the supplier will be set up as Oracle Only.
• Oracle Only suppliers will not be available for selection by name in BobcatBUY.

How to submit the payment request

When submitting a Payment Request in BobcatBUY for a Reimbursement or Stipend:

1. Select “Not Available” in the Supplier Name field.
2. Enter the supplier number in the Notes to AP section.
   1. If you need assistance finding a supplier number, please refer to the Supplier Dashboard QRG or view the Onboarding Tracker in PaymentWorks.

These suppliers are set up as one-time, Oracle-only suppliers because reimbursements and stipends are typically infrequent and do not require ongoing use. This approach helps keep the supplier database clean while still allowing these payments to be processed accurately and efficiently.

If you have any questions please email financecustomercare@ohio.edu.