Important Fiscal Year-End Information
April 15, 2026
We’re coming up on the fiscal year-end. As the close of the fiscal year draws near, we want to remind the university community that June 30 marks an important deadline. To support accurate financial reporting and maintain compliance with university policies and external requirements, it’s important to stay on track with all year-end accounting timelines.
Departments should take time to review their financial activity, ensure any pending transactions are submitted, and complete account reconciliations promptly. Your attention to these responsibilities plays a key role in helping achieve an efficient and successful year-end close.
The Finance Operating Calendar webpage (snippet below) shows key closing dates for the current and future month and includes a link to the full Excel calendar (highlighted in yellow). In the tables below are some important deadlines for the 2026 fiscal year-end.
We’ve captured some key dates and information below.
Important Pre-close Dates:
| Date | Time | Item Due |
| Monday, April 20, 2026 | 5:00 p.m. | • Submission deadline to initiate an RPF for goods/services, or initiate a complex purchase for completion by fiscal year end. NOTE: Goods/services must be received/performed by June 30 to be recorded as FY26 expenses |
| Thursday, May 14, 2026 | 5:00 p.m. | • Submission deadline for contract renewals and/or execution of new contracts effective July |
| Friday, June 12, 2026 | 5:00 p.m. | • Submission deadline for final FY26 purchase requisitions for POs in BobcatBUY |
| Tuesday, June 16, 2026 | 5:00 p.m. | • Submission deadline for final FY26 PO change orders and/or FY26 PO close requests to close by 6/30/2026 |
| Tuesday, June 30, 2026 | 3:30 p.m. | • FINAL FY26 deposits/PCard refunds due in Cashier/Bursar Office |
Important Close Dates:
| Date | Time | Item Due |
| Wednesday, July 8, 2026 | 10:00 p.m. | • FINAL FY26 Internal Billings uploaded Via JET |
| Wednesday, July 22, 2026 | 5:00 p.m. | • Current fiscal year Concur reports must be submitted to financial approver (for transaction date of 6/30 or before) |
| Friday, July 24, 2026 | 8:00 a.m. | • Submission deadline for final FY-end PO Invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment |
| Friday, July 24, 2026 | 5:00 p.m. | • Final FY26 Payroll Expense Accounting Correction Forms (PEDS corrections) due in Finance (All GL & PTA related accounts) |
| Monday, July 27, 2026 | 5:00 p.m. | • Current fiscal year Concur reports must be approved by financial approver (for transaction date of 6/30 or before) |
| Tuesday, July 28, 2026 | 5:00 p.m. | • Approval deadline for Invoices to be approved from Departmental Review bucket in BobcatBUY |
| Thursday, July 30, 2026 | 10:00 p.m. | • FINAL FY26 JET entries uploaded by campus-GL & Grants Module accounts |
These tables do not represent all the dates for year-end. Please see the Finance Operating Calendar for all deadlines.
If necessary, follow up with your suppliers who have not sent an invoice for products or services received in Fiscal Year 2026.
For Questions, please contact GAFR at financecustomercare@ohio.edu