Fiscal Yearend Close – Important Actions & Due Dates
As we head into the final stretch before fiscal year ending June 30, the coming weeks will be especially important for campus finance administrators. Now is the time to begin tying up loose ends, ensuring records are accurate, and preparing for year-end closeout activities. To help support a smooth and timely close, we’re highlighting key June processing dates but be sure to check out the year-end close checklist that will help you focus on the priorities in the weeks ahead.
Important Pre-Close Dates:
Item Due | Date | Time |
|---|---|---|
| FINAL FY26 deposits/PCard refunds due to the Cashier/Office of the Bursar | Tuesday, June 30, 2026 | 3:30 PM |
| FINAL departmental resolvtion for any overspent Sponsored or Internal Awards | Tuesday, June 30, 2026 | 5:00 PM |
| Departments must have DGMs FINALIZED (Must be submitted and processed by OSP by 5:00 p.m. this date) | Tuesday, June 30, 2026 | 5:00 PM |
| FY27 Bobcat Buy PO's released to supplier and Oracle (Bobcat Buy PO's pre-entered) | Wednesday, July 1, 2026 | 12:00 AM |
| FINAL FY26 OUF contributions due to OUF Acctg | Wednesday, July 1, 2026 | 5:00 PM |
| Reconciliations for Petty Cash & Change Funds as of 6/30/26 due to GAFR | Wednesday, July 1, 2026 | 5:00 PM |
| FINAL FY26 External Billing Authorizations due to the Office of the Bursar | Tuesday, July 7, 2026 | 5:00 PM |
| FINAL Upload of 1st Preclose June JET entries for Grants Module accounts | Wednesday, July 8, 2026 | 10:00 PM |
| FINAL FY26 Internal Billings uploaded (Via JET) | Wednesday, July 8, 2026 | 10:00 PM |
| 1st Preclose June for GL . Any JET entries uploaded by deadline will be included in 1st Preclose Trial Balance | Thursday, July 9, 2026 | 11:30 PM |
| Results available in OBI for 1st preclose June for GL/Grants | Friday, July 10, 2026 | 1:00 AM |
| FINAL submission deadline for final PO close requests due for POs to close for FY-end | Friday, July 17, 2026 | 8:00 AM |
| Current fiscal year Concur reports must be submitted to Financial approver (for trans date of 6/30 or before) | Wednesday, July 22, 2026 | 5:00 PM |
| Submission deadline for final FY-end PO Invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment | Friday, July 24, 2026 | 8:00 AM |
| FINAL FY26 Payroll Expense Accounting Correction Forms (PEDS Corrections) due | Friday, July 24, 2026 | 5:00 PM |
| Current fiscal year Concur reports must by approved by Financial approver (for trans date of 6/30 or before) | Monday, July 27, 2026 | 5:00 PM |
| Approval deadline for Invoices to be approved from Departmental Review bucket in BobcatBUY | Tuesday, July 28, 2026 | 5:00 PM |
| FINAL submission deadline for final FY-end FoodPro & Energy Cap Invoices due to Accounts Payable | Wednesday, July 29, 2026 | 12:00 PM |
| FINAL FY26 JET entries uploaded by campus-GL & Grants Module accounts | Thursday, July 30, 2026 | 10:00 PM |
| Final close June AP Module | Friday, July 31, 2026 | 8:30 AM |
| FY-end mass PO close process completed (all prior FY blanket POs, all soft-close POs after 90 days, and all POs with no invoice activity after 2 years) | Friday, July 31, 2026 | 8:35 AM |
| Finance starts review of AP invoices for inclusion in FY26 accrual (Amount based on materiality) | Friday, July 31, 2026 | 8:35 AM |
Questions? Please contact financecustomercare@ohio.edu