Accounts Payable Year-End Processing Reminders
Submitting Invoices to Accounts Payable
The submission deadline for final FY26 PO invoices, Payment Requests, and Direct Payments (DPs) is Friday, July 24, 2026. All documents must be submitted to Accounts Payable with the appropriate approvals completed in the applicable system (mailbox or BobcatBUY) in order to be processed for payment in Fiscal Year 2026.
Departments should follow up with any suppliers or payees who have not yet submitted invoices for goods or services received prior to June 30, 2026.
Please remember:
- PO invoices for products over $5,000 and services over $500 will automatically route to the PO owner for approval prior to payment processing.
Timely submission is critical to ensure expenses are recorded in the correct fiscal year.
Invoice Approvals in BobcatBUY
As we approach the close of Fiscal Year 2026 (FY26), it is essential that all invoices are approved promptly.
All FY26 invoices must receive Department Approval in BobcatBUY no later than Tuesday, July 28, 2026.
If you expect to be out of the office during this period, including for vacation or other leave, please assign an approval delegate to act on your behalf to avoid delays in processing.
For assistance with setting up a delegate, please refer to the Quick Reference Guide:
Meeting this deadline is necessary to ensure the accuracy and completeness of the University’s FY26 financial reporting.
Questions? Please contact the Finance Customer Care team at financecustomercare@ohio.edu.
PCard Transactions
All PCard transactions dated on or before June 30, 2026 (FY26) must be substantiated and submitted for approval in Concur by Wednesday, July 22, 2026.
Financial approvers must complete approvals by Monday, July 27, 2026.
If you anticipate being out of the office during this time, please ensure that a designated proxy has been established to approve transactions in your absence.
For instructions on setting up a proxy, please refer to the:
Please note:
- Due to fiscal year-end processing timelines, cardholders and approvers may have less time than the standard policy allows (28 days for submission and 9 days for approval).
- Failure to submit FY26 transactions by July 22 will result in a cardholder violation and may lead to card suspension until resolved.
- Any expense reports remaining unapproved after July 27 will result in an approver violation.
Meeting these deadlines is essential to ensure all transactions are recorded accurately in FY26 financial statements.
Questions? Please contact the Finance Customer Care team at financecustomercare@ohio.edu.