What content management system does Ohio University use?
Ohio University adopted Drupal in 2019 with the goal of migrating all sites by early 2020.
Each piece of content in the Web CMS is called a Node. You can add new content by selecting Add new content at the top of a Nodes list:.
This will display a page listing the available content types. Clicking the name of a content type will take editors to the creation page for that type.
Below are the most commonly used content types in all groups. Click on each to display details
Articles are news or blog items that can be used to populate feeds. They employ category tags that can group them in various combinations.
To create a basic page, click on "Nodes" and you'll see a list of all available nodes in your group. Choose "Create Node" then choose "Basic Page" in the list of content types.
Checking "Enabled" will show this node on the navigation. Unchecking will not display this node, but will still use the parent you selected when updating its URL path. You can enable and disable nodes, later, by either visiting the node directly, checking "Enabled", and saving or by going to the menu and checking "Enabled" next to the disabled node. Be sure to save the menu after doing this or the change will not stick.
Selecting a navigation should only need to be done once. If you ever need to reselect a navigation parent on a previously published node, please contact Web Services because this should never happen.
You'll need to provide your OHIO ID when accessing these resources:
Staff listing pages are composed of collections of individual Profiles. Updating a Profile makes corresponding change to every staff listing in that group displaying it.
While the list of fields in a group's Profiles can vary, here are the most common:
From a nodes list, select Edit node:
From the story view, select Edit from the task menu at the bottom of the page.
Once logged in and on the group page, click on Nodes within the tabbed menu. Editors should now see all currently created content within their group. The drop down menus above the content listing allows editors to filter items based on two categories:
In addition, the content listing is within a sortable table. Editors can click on the column header for Title, Content type, or Updated to sort the listing by that category. This makes it easy to group content types together or to see the most recently updated page.
In general, there are two ways to edit content:
When editing text within a content type, editors will be able to use a text editor with a toolbar containing common editing options. This toolbar contains numerous options, many similar to those found in other text editors in software like Microsoft Word. Here are a few common icons:
Remove format – removes formatting from the highlighted text
Link – creates a hyperlink
Note: The Hyperlink Text should be highlighted prior to using the Link button.
Media – upload and insert images. For more information, see Working with Images.
Video Embed – inserts a video
After making an update but before selecting the Save button, content managers need to make a decision about what will happen next. Options within this drop-down include:
Key things to keep in mind:
While working on a page, place the cursor where you want your image to appear. In the editor toolbar, click the media icon:
This will open a window displaying the most recent images uploaded. Editors can insert keywords into the Media name text box and click Apply to search for images. To use one of the items found in the search
If you would rather upload your own image instead, follow these steps once the Media window is displayed:
Click the Add images tab at the top of the widow
Click Select files to navigate your computer for the desired image. (Alternatively, drag and drop functionality works and the image can be dragged from your computer to the box in the Media module.)
Once an image is uploaded, the window will display Media name and Alternative text fields.
Input a name for the image in the Media name field. This will be the name that displays as others search for images within the Media module. You want it to be descriptive enough that when searching for keywords, the item will be found
Input a description in the Alternative text field. This is the text that will be used by screen readers and search engines to describe the image when it cannot be viewed.
Click Select images once all fields are filled
In the next window, leave Image style and Link image to as their default options. Change Align to the option that best fits your content. This will align the image to the left, center, or right of any text near it.
Click Embed to add the image to your page.
Video files should not be uploaded directly in the the Web CMS. They should be uploaded to YouTube or a similar platform and shared from there. Here's how to then embed the video on your web page:
Ohio University faculty, staff and students can browse the extensive photo archive at ohiouniversity.photoshelter.com [OHIO ID required to download images].
The help guide linked below covers these link-related topics:
Navigation menus help visitors find their way around your website’s content. Care should be taken in creating and titling meaningful categories. In general, navigation items should:
The top menu consists of the green titles along the top of every web page. It contains dropdown links for each of the main functional areas of the site.
For optimal user experience, limit top-navigation menus to seven (7) categories across the top and in dropdown lists.
The goal with this menu is to be a general guide to the main areas throughout the site. This menu should not be an exhaustive list of all pages within each group. Instead, the items within each dropdown should be pages with generalized information that will help a user decide if they need more information or another page. For example, there are multiple pages containing information surrounding grants accounting. Instead of listing each one in this top menu, editors should list a general page – the main Grants and Contracts Accounting page – and let the left menu assist users from there.
The expectation is that the Top Menu should need editing only on rare occasions. Individual pages will likely not need added to this menu, but a new category of pages may be beneficial to add. There is a hard limit (which is about 7 items) to the number of navigation items in the top menu. The wording of these categories also must be very short and to the point.
Left-navigation menus, which are optional, are more detailed than top menus. They are useful for categorizing individual pages within a section - especially large ones.
In most cases, this menu should contain all the pages within a group. So whenever a new page is published, it should also be added to the left menu upon publication.
1. Navigate to the Menu Permissions section by selecting the group's name:
2. Click Add link to add a new item to the menu or click Edit next to the menu option you want to edit.
3. Enter the desired display text into Menu link title
4. Link: There are three ways to link to a page:
5. Ensure the Enabled checkbox is checked.
6. Description can be left blank.
7. Ensure the Show as expanded checkbox is checked.
8. Parent Link: This tells the menu which category/group to place the link in.
9. Weight: This tells the menu how high or low within the list the link will appear. Lower weights appear near the top of the listing and higher weights are near the bottom. Editors may need to adjust the weights of other menu items to position a new link between others.
Once menu items are created, their order and grouping may be edited from the initial Edit menu page. This will list all menu options in a drag and drop interface. Editors may then use a mouse to drag items to the desired location.
To delete an item from the menu, use the operations dropdown to change the default Edit option to Delete.
Ohio University adopted Drupal in 2019 with the goal of migrating all sites by early 2020.
Drupal is a free, open-source web content management framework web content management system that is easy to use and scalable. Drupal provides a back-end framework for at least 2.3% of all websites worldwide – ranging from personal blogs to corporate, political, and government sites.
After conducting a review of several systems, the Web Services team decided to move forward with Drupal hosted on the Acquia Cloud Platform based on the following criteria:
Drupal provides the following benefits to the University:
If your website or content resides on a content management system other than Drupal, please submit a request form to initiate an evaluation with UCM on how best to migrate your site and/or content.
Due to the size of Ohio University's website and the importance of keeping it up to date, there are hundreds web contributors campus-wide in charge of managing online content for their college or department.
UCM maintains a web manager directory to locate primary contributors for each area.
Drupal access is granted as part of a required basic training session called "Drupal Basic Training" that covers these topics:
Only those who have been granted access will be able to log into Drupal with their OHIO ID.
Fill out our request form and select "combination" as your request type. Please give us as much detail as possible. We will schedule a kick-off meeting to get all the details we need.
Marketing Services Manager
Ohio University Communications and Marketing offers training on a variety of web-focused topics, including:
Information about logos, colors, fonts, templates and more.
A guide to prepare copy for marketing, promotional, and creative projects for Ohio University.
Browse through a PDF highlighting design elements that can be used to dress up your pages [OHIO ID required].
Practical techniques for improving the digital experience for those who experience technology differently.