Ohio University

Editorial Style Guide

This guide has been designed to help you prepare copy for marketing, promotional, and creative projects for Ohio University, its colleges, academic schools and departments, administrative units, and other affiliated entities.

For questions not covered, please consult the Associated Press Stylebook or the college edition of Webster’s New World Dictionary.

 


 

Periods and Commas

Periods with abbreviations 

Use periods when abbreviating academic degrees.

Example:
Dr. Bond received her B.A., M.A., and Ph.D. from the University of Pennsylvania.

And with lowercase abbreviations:

Example:
The workshop will be held from 9 a.m. to 4 p.m.

Periods are not used with acronyms, which are uppercase.

Examples:
WOUB, OPIE, CBA, ROTC, ISFS

See also: “Abbreviations” section

Periods with run-in heads

Use a period when the heading is at the beginning of a paragraph:

Example:
Graduate Survey Requirement. Each candidate will complete at least one graduate survey
course.

Commas with a series

Use a comma before the words “and” and “or” in a series of three or more

Example:
The program is available to sophomores, juniors, and seniors.

Example:
The keynote speaker at this year’s Spring Literary Festival, Mr. Smith noted that he dedicated his latest book to his parents, Cuba Gooding Jr., and Michelle Obama.

Using the final comma makes it clear to the reader that the book is dedicated to Cuba Gooding Jr. and Michelle Obama in addition to the author’s parents. Without the final comma separating the elements, the reader may be left with the impression that Cuba Gooding Jr. and Michelle Obama are the author’s parents.

Example:
Students must take three courses each in the areas of history, English, and classics and
world religions.

Without the comma separating “English” from “classics and world religions,” the course groupings are not clear. Is “classics” part of the English major or the world religions major? Using the serial comma consistently makes it clear that courses in classics are grouped with and part of the world religions major.

Commas with numbers

Place a comma after digits signifying thousands, except when reference is made to an SAT score or temperature.

Examples:
1,150 students
3200 degrees

Commas with quotations

Follow a statement that introduces a direct quotation with a comma, but use a colon after
“as follows.”

Examples:
Dorothy Parker’s epitaph reads, “Pardon my dust.”
Dorothy Parker’s epitaph reads as follows: “Pardon my dust.”

Commas with introductory words

Introductory words such as “to wit,” “namely,” “i.e.,” “e.g.,” and “viz” should be immediately preceded and followed by a comma.

Examples:
International students are required to submit proof of identity, e.g., a passport, immunization record, a visa, or some other form of identification.

Commas with dates

When writing a date, place a comma between the day, if given, and the year, but do not place a comma between the month and year when the day is not mentioned.

Examples:
March 10, 1974
December 2015

Commas with academic quarters and terms

The comma is omitted when citing academic quarters or terms.

Examples:
spring 1992
fall 2012

Commas with telephone numbers

Area codes and other codes for telephone numbers are to be set off from the phone number with a period.

Examples:
740.593.2200
800.265.3756

 


 

Hyphens and Quotation Marks

Hyphenating compound words

Use a hyphen in compound adjectives that come before the words they modify.

Examples:
full-time student
grade-point average
upper-division course
part-time faculty
out-of-state tuition

Do not hyphenate certain phrases. 

Examples:
African American
Latin American
Native American

Hyphenation with prefixes

Words beginning with “non,” “anti,” “sub,” “co,” and “pre” usually can be combined without a hyphen.

Examples:
nontraditional, nondenominational, coeducational, antinuclear, substandard, premedicine, prephysical therapy, precollege

Use the nonhyphenated spelling if either spelling is acceptable.

However, hyphenate words when a prefix causes confusion in reading the word that follows.

Regularizing hyphenation within a list is also acceptable.

Examples:
pre-enroll, not preenroll
re-enroll, not reenroll
pre-engineering, not preengineering
co-op, not coop
non-alumni, not nonalumni

Quotation marks used with other punctuation

Quotation marks should be placed outside a period or comma, but inside a colon or semicolon. They should also be set inside exclamation points and interrogation marks that are not part of the quotation.

Examples:

The chapter ”A Review of Production Standards,” which provides an in-depth analysis of these events, has been updated for the most recent edition of the book.

The production company had only two reservations about "The Bionic Hamster": the cost and the time needed to complete the special effects.

What did you think of the last episode of “Seinfeld”?

Quotation marks within quotes

Use single quotation marks for quotations printed within other quotations.

Example:
The speaker replied, “I follow Emerson’s dictum, ‘A foolish consistency is the petty hobgoblin of small minds,’ to its logical extreme.”

Quotation marks in block quotations

If several paragraphs are to be quoted, use quotation marks at the beginning of each paragraph, but at the end of the last paragraph only.

 


 

Apostrophes and Dashes

Apostrophes with dates

In making the plural of dates, do not use an apostrophe before the “s.”

Examples:
in the early 1800s
in the ’60s and ’70s

Apostrophes with class year

Use the apostrophe to punctuate years of college classes.

Example:
Class of ’92

Apostrophes with degrees

Associate’s, bachelor’s, and master’s degrees, when used generically, should be written with an “’s.”

Examples:
master’s degrees, not masters’ degrees
associate’s degree, not associate degree


Apostrophes with possessives

The possessive case of singular nouns is formed by adding “’s”; the possessive of plural nouns by adding an apostrophe only.

Examples:
the horse’s mouth, the puppies’ tails; the children’s books

The general rule above also covers singular nouns and proper names ending in “s” (with the exception of “Jesus” and “Moses,” which add just the apostrophe):

Examples:
Burns’s poetry
McDavis’s speech
Dickens’s novels


Apostrophes with possessives in titles

The apostrophe is dropped from possessives when they become part of official designations or titles.

Examples:
Founders Day
Sibs Weekend
Moms Weekend
Dads Weekend
Parents Weekend
Dean of Students Office
Founders Citation

An exception to this style is “women’s studies,” which retains its apostrophe.

Em dashes

An em dash (long dash —) can be used to help provide emphasis or set off additional explanation.

Examples:

They look forward to seeing their class year etched in brick—representing their shared commitment to the University’s values—when they return to campus in the future.

The influence of key figures in Ohio University’s beginnings—including Cutler, Putnam, and Lindley—is still felt on campus today.

En dashes

An en dash (medium-sized dash –) is used to connect continuing or inclusive numbers, such as dates, times, or reference/page numbers.

Examples:
1992–1998
10 a.m.–5 p.m.
pp. 9–17

 


 

Capitalization

Capitalization of academic positions or professional titles

Capitalize a position or title only when used before a person’s name. Lowercase titles in all other instances.

Examples of titles preceding names:
President Ann Schultz
Dean Joseph Abrams
Admissions Director Harriet Arnold
Assistant Vice President Larry Howell
Professor William Bylund

Examples of titles following names:
Harold Freeman, director of the School of Theater
Alice Jamison, director of Undergraduate Admissions
Barry Dennison, president of Ohio University
Evan Diaz, registrar of Ohio University

Examples of titles without names:
The president of the University spoke at the Multicultural Scholars Day presentation.
Serving on the planning committee were an assistant professor of biology and a vice president for academic affairs.

Capitalization of titles of Ohio University and units within

Uppercase references to the University, but lowercase all other informal subsequent references to divisions within (the college, the department, the center, etc.). Lowercase titles of departments, schools, centers, and institutes when used informally.

Examples:
Ohio University (subsequent reference, the University or OHIO)
Ohio University Board of Trustees (subsequent reference, the board)
Ohio University Alumni Association (subsequent reference, the association)
College of Business (subsequent reference: the college)
School of Dance (subsequent/informal reference: the school)
Department of Biological Sciences (subsequent reference: the department)
Center for International Studies (subsequent reference: the center)

 
Capitalization of Ohio University regional campuses* and centers

First reference for regional campuses*:

Ohio University Chillicothe
Ohio University Eastern
Ohio University Lancaster
Ohio University Southern
Ohio University Zanesville

First reference for centers:

Ohio University Lancaster’s Pickerington Center
Ohio University Southern’s Proctorville Center

First reference for referring to traditionally combined locations/facilities as one entity (Notes for use: Do not orphan the center when writing. This first reference is limited to business cards and announcements requiring a shorter reference):

Ohio University Lancaster | Pickerington
Ohio University Southern | Proctorville

Subsequent reference for regional campuses*:

OHIO Chillicothe
OHIO Eastern
OHIO Lancaster
OHIO Southern
OHIO Zanesville

Subsequent reference for referring to traditionally combined locations/facilities as one entity

OHIO Lancaster | Pickerington
OHIO Southern | Proctorville

Other options for subsequent reference:

Campuses
Athens campus
Chillicothe campus
Eastern campus
Lancaster campus
Southern campus
Zanesville campus
“the campus”

Centers
Pickerington Center
Proctorville Center
“the center”

*Please note: The term “regional campus” applies only to locations at Chillicothe, Eastern, Lancaster, Southern, and Zanesville.

Capitalization of organizations

Capitalize organization names. 

Examples:
Public Relations Student Society of America
Gamma Delta Phi
Pan-Hellenic Council

Capitalization of publications

Capitalize publication names. 

Examples:
OHIO News
The Post
Ohio University Faculty Handbook
Ohio University Summer Sessions Bulletin

Capitalization of committees or councils

Capitalize committee or council names. 

Examples:
Faculty Senate
Council on Higher Education

Capitalization of programs

Capitalize program names.

Examples:
Molecular and Cellular Biology Program (subsequent reference: the program)
Ohio Program of Intensive English
Rural Gerontology Program

Capitalization of academic departments

Capitalize program names, but lowercase all informal references.

Examples:
Department of Chemical Engineering (informally: the chemical engineering department)
Department of English (informally: the English department)
Department of History (informally: the history department)

Capitalization of agencies

Capitalize agency names. 

Examples:
Language Laboratory
University Printing Resources Center

Capitalization of offices

Capitalize office names. 

Examples:
Office of Global Opportunities
Office of Information Technology
Office of the President
Department of Housing and Residence Life

Capitalization of colleges

Capitalize college names.

Examples:
College of Arts and Sciences
College of Business
College of Fine Arts
College of Health Sciences and Professions
Heritage College of Osteopathic Medicine
Honors Tutorial College
Patton College of Education
Russ College of Engineering and Technology
Scripps College of Communication
University College
Graduate College

Capitalization of schools

Capitalize school names.

Examples:
E. W. Scripps School of Journalism
School of Film
School of Telecommunications

Capitalization of boards

Capitalize board names.

Examples:
Board of Regents
Board of Education

Capitalization of fragmentary or informal references

Lowercase fragmentary or informal references such as the board, the school, the program, and informal references to offices or departments.

Examples:

Formal: Gary Leavis, director of Undergraduate Admissions, will give the presentation.
Informal: Gary Leavis, director of admissions, is pleased to announce an increase in enrollment.

The director of judiciaries will render a final decision.

The board meets on the first Saturday of April.

The school has adopted the University’s selective admissions guidelines.

Capitalization of titles of campus activities

Capitalize formal titles of campus activities.

Examples:
Homecoming
International Week
Parents Weekend
Student Research and Creative Activity Expo

Capitalization of titles of grants and awards

Capitalize formal titles of grants, scholarships, and awards.

Examples:
Gateway Scholarship
Award for Academic Excellence

Capitalization of titles of courses

Capitalize all formal course titles.

Examples:
Freshman Composition: Writing and Rhetoric
Introduction to Sociology

Do not capitalize informal course titles.

Examples:
freshman composition
sociology class

Capitalization of majors, minors, and areas

When used in text, lowercase all majors, minors, emphases, and concentrations with the exception of proper nouns like French and English.

Majors: art major, biology major, French major

Minors: business administration minor

Emphases: major in engineering with an emphasis in manufacturing engineering

Options or areas of concentration: area of concentration in early childhood education

Examples:
Brant Bauer received a Master of Science in Biology from Penn State.
Students in this program earn a Bachelor of Science in Health (B.S.H.) degree.
Heather minored in history.

Capitalization of student classification

Lowercase “freshman,” “sophomore,” “junior,” and “senior” when referring to student classification.

Examples:
All freshmen must fulfill the freshman-level composition requirement.
Managerial accounting should be taken during the junior year.

Capitalization of Greek organizations

Capitalize the names of fraternities, sororities, and honoraries, but not the words fraternity, sorority, honorary, honor society, or chapter.

Examples:
Ohio University chapter of Phi Beta Kappa honor society

Capitalization of academic terms

Academic terms are lowercase.

Examples:
spring semester
fall 1989

Capitalization of headlines

Whether using “up” or “down” style, maintain a consistent pattern of usage within the document.

Examples:
"Up" style: Freshman Enrollment Increases
“Down” style: Freshman enrollment increases

Capitalization of geographic designations

Lowercase geographical designations, unless designation is part of an official title.

Examples:
the city of Athens (informal/geographic location)
southeastern Ohio (informal/geographic location)
upstate New York (informal/geographic location)
state of Ohio (informal/geographic location)
State of Ohio Department of Natural Resources (part of official title)
Southeastern Ohio Food Bank (part of official title)

Capitalization of abbreviations

Lowercase the following abbreviations: a.m., p.m.

Uppercase using no periods, abbreviations of official titles.

Examples:
International Student and Faculty Services (ISFS)
Ohio Program for Intensive English (OPIE)

Capitalization of web-related items

Examples: 
the website
the webpage
the Internet
the email message (email is lowercase unless it is placed at the beginning of a sentence)

Capitalization of racial references

Capitalize "Black" when used in a racial, ethnic or cultural sense. Lowercase "white" in these uses.

Examples:
The project chronicles Black economic influence in the United States.
History, culture and shared experiences vary widely among white people in the United States.

 


 

Names and Titles

Referring to Ohio University

Use “Ohio University” as the formal title of the institution.

In subsequent references, “the University” may be used. Uppercase “U” is used to differentiate it from other universities.

OHIO (all caps) also may be used to refer to Ohio University and differentiate it from the name of the state.

Faculty rank

Lowercase faculty ranks levels. The levels of faculty rank are as follows:

professor of
associate professor of
assistant professor of
instructor in
lecturer in

Use of a person’s name in publications

In your first reference, refer to individuals in text by first and last name and title, if applicable. Subsequent references are by title and last name only.

Examples:
Ohio University President Roderick J. McDavis addressed the incoming class of 2012.
President McDavis’s speech was well received.

Whenever possible, use a position or title instead of a name in recruiting or promotional
publications.

Example:
For further information contact the director, Office of Career Services.

Titles of works cited

Italicize or underline the following titles of works to indicate italics:

  • Books (Managing Today and Tomorrow)
  • Periodicals (OHIO Alumni, New York Times)
  • Pamphlets (Living on Campus)
  • Reports (Toward the Third Century of Excellence)
  • Poetry collections or long poems published separately (The Waste Land by T.S. Eliot)
  • Plays (The Glass Menagerie)
  • Movies (Indiana Jones and the Last Crusade)
  • Art works (Charles DeMuth’s I Saw the Number Five)
  • Long musical compositions (Tchaikovsky’s The Nutcracker)

Enclose the following titles of works in quotations:

  • Divisions of long works, as in parts, chapters, or sections (the “Student Code of Conduct” section of the Student Handbook)
  • Short poems (William Matthew’s “Dog”)
  • Short musical compositions (Mozart’s “Alleluia”)
  • Articles (“‘Indy’ Sequel Uncovers Box Office Gold” by Henry Jones Jr.)
  • Stories (“I Want to Know Why” by Sherwood Anderson)
  • Radio programs (“Car Talk” on NPR)
  • Television programs (“60 Minutes”)
  • Unpublished lectures, papers, and documents

Usage of the word “alumni” and related forms

Plural forms:
alumni = male plural or mixed genders
alumnae = female plural

Singular forms:
alumnus = male singular
alumna = female singular

Nongendered forms:
graduate
grad

 


 

Technology-Related Terms

The word “Internet” is capitalized.
The word "Web" is capitalized when referring to the World Wide Web.
The words “website” and "webpage" are each one word.
The word “email” does not have a hyphen.
The word “online” does not have a hyphen.

Retain the "www." in websites when it occurs as part of a sentence.

Example:
Visit www.ohio.edu to learn more.

It is permissible to drop the "www." in instances when the website appears as a stand-alone graphic element.

 


 

Contact Information

Addresses

Campus addresses should have the room number following the building name.

Examples:
RTVC Building 302
Chubb Hall 201

Telephone numbers

Telephone and fax numbers should be listed with periods separating the elements.

Examples:
800.555.1000
740.555.1992

 


 

Degrees

Unless it is a proper noun (e.g., English), the area of study is capitalized only when it is used as part of the official degree title.

Examples:
Judy completed a Master of Arts in Hearing and Speech Sciences in June.
Suzanne earned a Master of Business Administration.
Ty earned a bachelor's in English.

Lowercase informal titles of degrees.

Examples:
Bob received his master’s degree in journalism after seven years of part-time study.
Glenn is planning to complete his doctoral degree in five years.

Degrees with apostrophes

Associate’s, bachelor’s, and master’s degrees, when used generically, should be written with an “ ’s.” Use the word "degree"/"degrees" to indicate singular or plural.

Examples:
master’s degrees, not masters’ degrees
associate’s degree, not associate degree

Degree abbreviations

Bachelor of Arts B.A.
Bachelor of Science B.S.
Master of Science M.S.
Master of Arts M.A.
Doctor of Philosophy Ph.D.
Doctor of Osteopathy D.O.

Although B.S.N. (with periods) is preferred, it is permissible to omit the periods in isolated references to "RN to BSN" because it is tethered to a nondegree acronym (RN). However, in a piece that includes other degrees (B.A., M.A., Ph.D., etc.), the periods should be included for consistent treatment across all University degree programs: RN to B.S.N. 

Examples of official degree titles

College of Arts and Sciences

B.A. (or A.B.) Bachelor of Arts
B.S. Bachelor of Science
M.A. Master of Arts
M.P.A. Master of Public Administration
M.S. Master of Science
M.S.S. Master of Social Science
Ph.D. Doctor of Philosophy

College of Business

B.B.A. Bachelor of Business Administration
M.B.A. Master of Business Administration
Scripps College of Communication
B.S.C. Bachelor of Science in Communication
B.S.J. Bachelor of Science in Journalism
B.S.V.C. Bachelor of Science in Visual Communication
M.A. Master of Arts
M.S. Master of Science
Ph.D. Doctor of Philosophy

College of Fine Arts

B.F.A. Bachelor of Fine Arts
B.Mus. Bachelor of Music
M.A. Master of Arts
M.F.A. Master of Fine Arts
M.M. Master of Music
Ph.D. Doctor of Philosophy

College of Health Sciences and Professions

B.S.E.H. Bachelor of Science in Environmental Health
B.S.H. Bachelor of Science in Health
B.S.H.C.S. Bachelor of Science in Human and Consumer Sciences
B.S.H.S.S. Bachelor of Science in Hearing and Speech Sciences
B.S.I.H. Bachelor of Science in Industrial Hygiene
B.S.N. Bachelor of Science in Nursing
B.S.P.E. Bachelor of Science in Physical Education
B.S.P.T. Bachelor of Science in Physical Therapy
B.S.R.S. Bachelor of Science in Recreational Studies
B.S.Sp.S. Bachelor of Science in Sports Sciences
M.A.H.S.S. Master of Arts in Hearing and Speech Sciences
M.H.A. Master of Health Administration
M.S.A. Master of Sports Administration
M.S.N. Master of Science in Nursing
M.S.H.C.S. Master of Science in Human and Consumer Sciences
M.S.P.E. Master of Science in Physical Education
M.S.P.Ex. Master of Science in Physiology of Exercise
Ph.D. Doctor of Philosophy

Heritage College of Osteopathic Medicine

D.O. Doctor of Osteopathy

Honors Tutorial College

A.B. Bachelor of Arts
B.S. Bachelor of Science
B.B.A. Bachelor of Business Administration
B.F.A. Bachelor of Fine Arts
B.S.C. Bachelor of Science in Communication
B.S.J. Bachelor of Science in Journalism

Patton College of Education

B.S.Ed. Bachelor of Science in Education
M.A. Master of Arts
M.Ed. Master of Education
Ph.D. Doctor of Philosophy

Russ College of Engineering and Technology

A.A.S. Associate in Aviaition Flight Technology
B.S.A. Bachelor of Science in Aviation Flight and Aviation Management
B.S.A.S. Bachelor of Science in Airway Science
B.S.Ch.E. Bachelor of Science in Chemical Engineering
B.S.C.E. Bachelor of Science in Civil Engineering
B.S.E.E. Bachelor of Science in Electrical Engineering
B.S.En.E. Bachelor of Science in Energy Engineering
B.S.E.T.M. Bachelor of Science in Engineering Technology and Management
B.S.I.S.E. Bachelor of Science in Industrial and Systems Engineering
B.S.M.E. Bachelor of Science in Mechanical Engineering
B.S.T.O.M. Bachelor of Science in Technical Operations Management
M.E.M. Master of Engineering Management
M.S. Master of Science
Ph.D. Doctor of Philosophy

University College

A.A. Associate in Arts
A.A.B. Associate in Applied Business
A.A.S. Associate in Applied Science
A.I.S. Associate in Individualized Studies
A.S. Associate in Science
B.C.J. Bachelor of Criminal Justice
B.S.S. Bachelor of Specialized Studies

Center for International Studies

M.A. Master of Arts

 


 

Abbreviations

Abbreviation of Complimentary titles

Abbreviate the complimentary titles when they precede a name.

Examples:
Dr., Mr., Mrs., Ms., the Rev., Fr., and all military titles.

Abbreviation of time reference

Abbreviate time zones.

Examples:
Mountain Standard Time—MST
Eastern Daylight Time—EDT

Abbreviate ante meridian and post meridian as a.m. and p.m.

Ampersand and percent sign

Use the ampersand (&) only as part of a graphic design element, when space is extremely limited (such as a headline or masthead), or when it is an official part of a corporate name, e.g., Simon & Schuster. Otherwise, spell out the word “and” wherever possible, especially in "body" copy.

Use the percent sign (%) only where space is extremely limited (such as in tables or
headlines). Otherwise, spell out the word “percent” wherever possible.

Abbreviation of geographical references

Abbreviate terms such as “avenue,” “boulevard,” “road,” “drive,” and “street” only when space dictates.

However, abbreviate the word “Saint” when used as part of a city’s name.

Examples:
St. Louis, St. Paul, St. Petersburg

Abbreviation of degrees

Use the following abbreviations for these degrees:

Bachelor of Arts B.A.
Bachelor of Science B.S.
Master of Science M.S.
Master of Arts M.A.
Doctor of Philosophy Ph.D.
Doctor of Osteopathy D.O.

See also: "Degrees" section

Abbreviation of course titles

Abbreviate the department name of a course when it is followed by the course number.

Examples:
ACCT 101
ENG 305J

Abbreviation of states and countries

Use the two-letter abbreviation of a state when including it in a mailing address. Omit the comma between the city and the state abbreviation.

Spell out the state when using it in text, setting it off with commas.

Examples:
Athens OH 45701-2979
The pieces were produced in Lancaster, Ohio, and shipped to California.

When abbreviating “United States,” use "U.S." with periods. Alternatively, "USA" may be used without periods, but strive for consistency within the document or family of materials.

 


 

Numbers

Spelling out numerals

The common rule is to spell out numbers under 10 and use figures for the numbers 10 and over (including ordinal numbers such as 22nd), except when a number begins a sentence—then spell it out. Whenever possible, however, standardize to figures when the text includes several numbers. The following examples illustrate typical uses:

Examples:

Nine students participated in the seminar.

Overall student enrollment stands at 26 percent, up 2 percent over the past year, and 4 percent over the year before.

The orientation lasted 12 hours, 8 minutes, and 45 seconds.

Seven students and 12 faculty members attended the workshop in Dayton.

Students who schedule fewer than 11 credit hours (12 for financial aid recipients) will be considered part-time students.

Time of day

Express time on the hour without zeroes, e.g., 8 a.m. Times other than on the hour are expressed normally.

Examples:
9 a.m.
7:45 a.m.
2:30 p.m.

Abbreviate time zones. 

Examples:
Mountain Standard Time—MST
Eastern Daylight Time—EDT

Sums of money

When used in text, delete “.00”; in tables, use “.00.”

Write dollar amounts in figures, unless they begin a sentence, then spell out in full.

Examples:
There will be a $25 application fee.
Seventy-five dollars will be charged for admission.

Numbers in lists

When including numbers in textual lists, enclose the number in parentheses.

Example:
Admission is based on: (1) high school performance, (2) aptitude test scores, (3) recommendation of high school, and (4) special talent, ability, or achievement.

 


 

Word Usage

Use the following words and spelling in promotional copy submitted to University Communications and Marketing:

advisor, not adviser
coursework, not course work
email, not e-mail
Internet, not internet
online, not on-line
theater, not theatre
regional campus, not branch campus
upperclass, not upper-class

 

Usage of the word “alumni” and related forms
 

Plural forms:
alumni = male plural or mixed genders
alumnae = female plural

Singular forms:
alumnus = male singular
alumna = female singular

Nongendered forms:
graduate
grad

 


 

Nondiscriminatory Language

Ohio University supports the policy of avoiding language that contains discriminatory connotations. Replace the following terms with suggested alternatives when possible:

chairman—chair, chairperson, department chair
ombudsman—ombuds
best man for the job—best candidate
man-made—synthetic, manufactured
foreman—supervisor
businessmen—business personnel
manpower—personnel
mankind—humankind
craftsman—artisan
husband/wife—partner, spouse

We suggest that you directly address the student (“you”) in promotional pieces, or use plural references (students/they).

 


 

Institutional Equity Statement

Notice of non-discrimination and Title IX Coordinator contact information usage requirements for Ohio University printed materials

All University printed material produced by University Printing Services describing or inviting participation in OHIO programs or activities must contain the University’s Notice of Non-discrimination and Title IX Coordinator contact information.

The Notice of Non-discrimination is required by federal regulations and is designed to make clear to current and future participants, beneficiaries, enrollees, applicants, visitors, and members of the public the University’s commitment to equal opportunity and access to its programs and activities. Providing the Title IX Coordinator contact information is also required by federal Title IX regulations to ensure that should any current or future member of the campus community experience discrimination, harassment, exploitation, or intimidation, including sexual harassment, or other sexual misconduct, they can easily locate that contact information.

The Notice of Non-discrimination and Title IX Coordinator contact information should be included using at least a 9-point font size, using black, Cutler (green), Putnam (gray), or white when used in reverse.

Usage of each of the three Notice of Non-discrimination and Title IX Coordinator contact information statement variations is described below. The form of the appropriate statement used is generally dependent on the availability of space.

Effort should be given to publish the primary version to the maximum extent feasible. When options to provide Version A have been exhausted, then Version B may be considered.

Primary notice of non-discrimination (Version A)

The majority of printed materials should contain the following statement.

Ohio University, an equal access/equal opportunity/affirmative action institution, is committed to upholding practices of equal access and equal opportunity for all, including but not limited to veterans, persons living with disabilities, and all protected classes. Visit www.ohio.edu/equity-civil-rights to learn more about the University’s Non-discrimination policies and for information on ways to contact the Title IX Coordinator to make a report. ©2020 Ohio University. All rights reserved.

Abridged notice of non-discrimination (Version B)

With the understanding that publications are produced in different formats and sizes, the University has developed an additional, notice of non-discrimination for postcards, small flyers, etc.:

Please visit https://www.ohio.edu/equity-civil-rights for Ohio University’s Title IX Coordinator contact information and Notice of Non-discrimination. ©2020 Ohio University. All rights reserved.

Long-form notice of non-discrimination for use on legal documents and applications (Version C)

The longer statement below may be required on applications and other legal documents:

Ohio University is committed to promoting and supporting a workplace and educational environment where healthy and respectful conduct is the cultural norm. In support of this commitment, Ohio University prohibits discrimination on the basis of race, color, religion, age, ethnicity, national origin, national ancestry, sex, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, gender, gender identity, gender expression, sexual orientation, military service, veteran status, mental or physical disability, or genetic information. in its programs, activities, employment, and admission. Retaliation is also prohibited by University policy. Any future or current member of the campus community who experiences discrimination, harassment, exploitation, or intimidation, including sexual harassment, or other sexual misconduct has a right to contact the Director of Equity and Civil Rights Compliance and Title IX Coordinator in Ohio University’s Office of Equity and Civil Rights Compliance to make a report. For more information about Ohio University’s policies prohibiting discrimination, including grievance procedures, and all ways to contact the Title IX Coordinator, please visit www.ohio.edu/equity-civil-rights or visit www.ohio.edu/uc/sas for information about the ADA/504 coordinator. ©2020 Ohio University. All rights reserved.

 


 

University Boilerplate Information

Standard version

Use in majority of communication materials.

Ohio University strives to be the best student-centered, transformative learning community in America, where approximately 35,000 students realize their promise, faculty advance knowledge, staff achieve excellence, and alumni become global leaders. OHIO is committed to fostering, embracing, and celebrating diversity in all its forms. Our Athens campus offers students a residential learning experience in one of the nation’s most picturesque academic settings. Additional campuses and centers serve students across the state, and online programs further advance the University’s commitment to providing educational access and opportunity. Visit www.ohio.edu for more information.

Alternate shorter version of boilerplate

Use where spacing concerns demand slightly shorter copy. 

Ohio University strives to be the best student-centered, transformative learning community in America, where students realize their promise, faculty advance knowledge, staff achieve excellence, and alumni become global leaders. With a residential campus in Athens and regional campuses and centers across the state, we educate approximately 35,000 students annually. Visit www.ohio.edu for more information.