Documents linked from the Heritage College website are stored in Drupal, the website content management system. 

College and university departments also use SharePoint to share and collaborate on documents (not linked from the website). Here are the main folder groups:

HCOM-Website

Some current documents linked to the college website are managed in this group, and editing access is restricted to web content managers. SharePoint is being phased out of website linking. All documents linked from the website must be accessible and submitted through the web team in order to be uploaded using the Document Management Form.

HCOM-All Employees (InfoCOM)

Internal college resources are stored in the InfoCOM subfolder, and all college faculty and staff are given access to view/download documents here. But only subfolder managers have access to upload, change or remove documents. See who they are (OHIO ID required).

Departmental and Campus Groups

These groups (HCOM-Academic Affairs, HCOM-Admissions, etc.) are for document sharing and collaboration within work groups.  

If you're a new Heritage College employee or student worker needing access to a folder group, request it below by selecting your campus (OHIO ID required):

ATHENS CAMPUS

CLEVELAND CAMPUS

DUBLIN CAMPUS

New hires typically receive access to departmental SharePoint groups during the employee-onboarding process.

Only college employees who manage web content are granted access to the HCOM-Website group in SharePoint. (Note: that this process is changing and eventually most people will not need access to HCOM-Website group.)

If you are a Heritage College employee needing access to HCOM-Website or any other SharePoint group, here's what to do:

1. Request access by selecting your campus and completing a tech request form:

Athens Campus

Cleveland Campus

Dublin Campus

2. Once you're granted access, you'll receive an emailed invitation to follow the group.

This spreadsheet details who manages each area within the two main subfolders (HCOM-Website and InfoCOM) that contain documents linked to the website:

SHAREPOINT subfolder managers for InfoCOM and Web Documents for HCOM (OHIO ID required)

It is best practice to only link to PDFs on the website if absolutely necessary. Adding content directly to a webpage is the most readable and accessible way to manage content.

Manage Documents

PDFs must be remediated (made accessible by our third party vendor) before they can be linked.

PDF Remediation

Anyone with an OHIO ID may submit a calendar event, but the submission must be reviewed and approved by a calendar administrator before it displays on the public calendar.

View Calendar Training

The Events Calendar does not replace any of the Heritage College’s processes for reserving rooms, arranging videoconferencing, etc. But it's useful for publicizing events to a wide audience – college-wide, campus-wide, community-wide.

USE EVENTS CALENDAR FOR PUBLICIZING EVENTS:

• Guest Lecture Series
• Workshops, seminars, summits and conferences
• Mobile clinic events for the public

USE MICROSOFT OUTLOOK TO COMMUNICATE EVERYDAY ORGANIZATIONAL ACTIVITIES:

• Staff meetings
• Conference calls
• Job candidate interviews

USE BOTH CALENDARS FOR SOME EVENTS:

• Convocation
• Commencement
• Heritage College Community Forums