Effective July 1, 2022, you will no longer see booking or agent fees from Christopherson Business Travel (CBT) in Concur. Executive leadership approved for these fees to be paid centrally moving forward. This applies to domestic and international travel as well as individual or group travel that is business related.
Recently the PCard refund online site, Transact Payments, was updated to a new user interface. The update changed the look and feel of the site and made it mobile friendly. A new quick reference guide has been created to guide users through the updated site.
The PCard office has been returning several reports to individuals due to the improper use of function “00” within Concur. This function cannot be used on any general ledger accounting string with an object code that starts with “7xxxxx”.
On July 7th, Concur reminders were turned back on to remind cardholders of their outstanding transactions within Concur. During year end close for FY22 there was an intro paragraph added for transactions to be substantiated by the year end deadlines.
As a reminder when viewing FY23 results for designated, student organization, and gift sources the FY22 Net Activity has not been rolled forward yet.
A payable is an amount paid by the university in the current year (FY23) for a prior year expense (FY22).
General ledger open encumbrance balances from FY22 will be rolled forward to FY23 on August 2, 2022. Please review your FY23 open encumbrance balances in OBI on August 3, 2022, to see updated balances.
Leading up to this year end, we have shared information about FYE in prior Business Matters articles (available on the Business Matters website).
Here we just want to remind you of remaining key dates for FY22 activity:
BobcatBUY 22.2 release went live on 7/17 and is now available in production.
In the last few months, we have seen several declines on PCards due to bad PINs. The new PCards issued through Bank of America require a PIN to be set up to make payment for many merchants. A cardholder may be prompted to enter their PIN twice at one merchant to account for both the transaction and the tax exemption.