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Financial System Enhancements conversion progresses

December 7, 2017

As previously communicated to campus, the FSE enhancements will be live on Tuesday, Dec. 12. On this date, systems will be available for use and we will being fully utilizing the new chart of accounts. A communication will be sent on Tuesday morning notifying the campus community that the systems are available and how to access resources and support.

November’s reports are available.

  • FMS Reports: FMS reports are available. As a reminder, this is the final run of FMS reports. Historical reports will remain available until March 1, 2018.
  • Funds Available View: This application will be retired on Dec. 15, 2017 and will be replaced with dashboard pages in the Finance Lookups Dashboard.

The Finance Lookups Dashboard is available for viewing the conversion tools and additional pages will be added to this Dashboard on December 12.

Finance Lookups Dashboard: Available to all Faculty & Staff

  • GL Funds Available
  • Grants Funds Available
  • Cost Center Lookup*
  • Object Lookup*
  • Conversion Lookup*
  • PO Summary
  • Payments
  • Equipment Inventory (formerly Fixed Assets)

*Currently available. Others will be available on 12/12

The Mail Barcode and CashNET systems are available and require processing transactions using the new chart of accounts.

Campus Support:

In an effort to be able to provide response times to our customers we’ve developed a support methodology.

  • Your planning unit representatives should be your first contact. If you have questions regarding new account numbers, please talk to your Planning Unit CFAO or FSE Change Network representative(s).
  • If you have questions about systems or tools, contact Finance Customer Care. Finance Customer Care (FCC) will not be able to answer unit-specific accounting questions.
  • If the initial FCC contact is not able to resolve your call, it will be forwarded to other representatives in the Finance area who can assist you in resolving your question or issue.
  • Additional self-help tools are available to support you through this transition. Please refer to the COA Website for up-to-date Quick Reference Guides and training resources.
  • Several Drop-in sessions have been scheduled to ensure campus is supported through this change. Below are the dates of the sessions. Please bring your questions to work directly with Subject Matter Experts.
    • Wednesday, December 13 from 11:00 AM – 1:00 PM in WUSOC 302
    • Friday, December 15 from 1:00 PM – 3:00 PM in WUSOC 302
    • Monday, December 18 from 10:00 AM – 12:00 PM in HRTC 141-145
    • Wednesday, December 20 from 9:00 AM – 12:00 PM in HRTC 141-145

Information sessions will be scheduled to address common questions across the campus community. For training held in the fall, we will schedule ongoing sessions for new employees and individuals that may wish to repeat the courses.

Updates will be sent to campus, as necessary, addressing commonly asked questions and tips to assist users in working through the transition.

Visit the COA website for additional information or the Finance Systems site for up-to-date system status information.