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Transcript FAQs

Below is a list of our frequently asked question concerning transcripts:

Can a PDF transcript be uploaded?

No. If you need to upload your transcript, you will need to order a paper copy.

How do I order transcripts?

Requests for transcripts of student academic records cannot be processed by telephone or email. Your request may be made online HERE or it may be in the form of a letter, with signature, or a signed transcript release form [PDF]. Requests with release authorization may be sent to: Office of the University Registrar, Chubb Hall - Ohio University, Athens, OH 45701-2979, or faxed to 740.593.4184. The written request must include the information below, or it will be returned for corrections.

  • Full name, typed or printed, with any former names
  • Signature
  • PID or Social Security Number
  • Date of Birth
  • Dates of enrollment
  • Number of transcripts requested
  • Address(es) where transcript(s) should be sent (exact address, not just name and city of college)
  • Your daytime telephone number and email address
  • Proper payment (see Transcript Fee)
  • Comprehensive transcripts will always be issued unless your request specifies undergraduate only, graduate only, or medical only.
Can a PDF transcript be scanned?

No. If you need to scan a copy of your transcript , you will need to order a paper copy.

Are PDF transcripts available from Ohio University?

Yes, if you attended the university after 1985. However, you must use the online ordering process to choose this option. If you are ordering a transcript for yourself or a third party, a PDF option may be available for you to select. If you are ordering a transcript for another college or university, a PDF transcript will be available if the institution elected to receive PDF transcripts through the third party that processes transcripts for Ohio University, Credentials Solutions. The option for the PDF transcript will show after inputting the address for the recipient. If there is no option for a PDF transcript during your order, then the option is not available for that recipient. Note: We cannot provide PDF transcripts using mailed, faxed, or in-person requests.

Can the PDF version of my transcript be printed?

No. If you need a printed copy of your transcript, you will need to order a paper copy.

Is there a charge?

Yes. The fee for paper transcripts mailed within three (3) business days is $10.00 per transcript (plus applicable fees for online requests). The fee for a secure PDF or XML (XML is available to undergraduate admissions office of Ohio public institutions only) transcripts are $8.00 per transcript (plus applicable fees for online requests). Faster service (Transcripts-now) is available for an additional fee of $10.00 per transcript. Transcripts-Now service requests are processed within one (1) business day after the request and fee payment are received. Requests may be made at Registrar Services by check or money order (payable to "Ohio University"), or by Visa, MasterCard, American Express, or Discover credit cards. Requests/payments may also be mailed to Office of the University Registrar, Ohio University, Athens, OH 45701-2979. Credit card information must include the type of card, account number, date of expiration, and name as it appears on the card, and must be used for payment with faxed requests.

Whom do I contact if I have a question about my transcript?

Contact Transcripts in the Registrar's Office at 740.593.4200, between 8 a.m. and 5 p.m. EDT, or email your questions to transcripts@ohio.edu.

Can you email or fax my transcripts?

Secure PDF transcripts are available to be delivered and accessed online. To use this feature, you must order your transcripts online, and an email will be delivered to the recipient with instructions on how to access and download the PDF.

Unless ordered as a PDF, transcripts are sent by first class mail. Certain users of transcripts, such as college admissions offices, require that transcripts be mailed directly to them, refusing hand-delivered transcripts. Some users require validated envelopes, which we provide if requested initially. Any additions/changes after delivery will require a new request and fee payment. We do not fax transcripts. However, if you place an order for your transcript to be sent to another college or university within the United States, we will fax an unofficial copy of your transcript to the college or university to facilitate the admissions process, along with the paper copy of your transcript. PDF/electronic transcripts ordered cannot be faxed to the college or university.  

We offer FedEx Priority Overnight Delivery for $15.00. This rate is for weekday delivery only. Deliveries to international addresses is $33.00. FedEx requires a street address and will not deliver to a PO Box.

Is a PDF version of my transcript considered official?

Yes. The PDF transcript is an official transcript for the recipient to whom you request it be sent. If the PDF is shared beyond the original recipient, it is no longer official.

When will my degree appear on my transcript?

Degrees will be posted to student records four weeks after the official term end date. It is the student's responsibility to verify the degree has been awarded before ordering a transcript. You may verify by refreshing your DARS. If the degree has been awarded your DARS will indicate the degree initials and the award date. For example, the DARS will state "MS DEGREE AWARDED DECEMBER 15, 2018."

May the PDF version of my transcript be shared?

Yes. However, if you choose to share the PDF transcript with someone, it is no longer an official transcript. If someone requires an official transcript, you will need to choose them as the recipient of the PDF transcript.

Will I be able to send a PDF transcript to another college or university?

Yes, if the college or university has elected to receive PDF transcripts from the university’s transcript provider, Credentials Solutions. If the college or university has not elected to receive PDF transcripts then the option to order a PDF version will not appear. Sending a paper transcript is the only option given, unless the college or university is a public Ohio institution. If the institution is an Ohio public institution and you are sending your transcript to Undergraduate Admissions, then the option to send it electronically through the Ohio Department of Higher Education’s Articulation and Transfer Clearinghouse will be available. Note: Only paper transcripts will be sent to Graduate Admissions for Ohio public institutions if the PDF option is not available.

Will I be able to send a PDF transcript to myself or someone else other than a college or university?

Yes. As long as the recipient has a valid email address, you may request a PDF version of your transcript. Note: If you choose to share the PDF transcript with someone, it is no longer considered an official transcript.

Is the PDF version of my transcript sent via email?

No. The recipient of the PDF transcript will be notified via email how to retrieve it through a secure website, but the actual transcript is not sent via email.

Is the recipient of the PDF transcript notified when it is available?

Yes. The recipient will receive two emails. The first email will advise them the transcript is available and the second email will contain the pass code they will need to download and validate the transcript.

How long will it take the recipient to receive notification of the availability of my PDF transcript?

The PDF transcript will be available to the recipient within 2-3 business days after completion of your order, provided no additional authorization is required and you have no outstanding financial obligations. If additional authorization is required, the transcripts will not be available until after the authorization is processed and completed. Faster service (Transcripts-Now) is available for a fee of $10.00 per transcript. Transcripts-Now service  means that transcripts are processed and available within one (1) business day after the request and fee payment are received.

May a PDF transcript be downloaded multiple times?

The recipient may download the PDF transcript multiple times within the first 48 hours after the order is completed and it becomes available. If the recipient has never downloaded the transcript, they will have 30 days to do so. If the transcript is not downloaded within 30 days, it will no longer be available. You will need to place a new order.

What if I want the most recent term's grades or degree listed on my transcript?

When placing an order there is an option to hold your transcript for final grades or degree for a specific term. Transcripts held for grades are available after the deadline has passed for grade submission, which is approximately 10 days after the term end date. Transcripts held for degree are available approximately four weeks after the term end date.

Can you send my transcripts immediately?

For students enrolled from Fall 1985 to present, paper transcripts are usually processed and mailed within three (3) business days. Older transcripts may take longer. There is a charge of $8.00 per PDF/ electronic transcript or $10.00 per paper transcript, plus applicable fees for online processing. However, faster service (Transcripts-Now) is available for an additional fee of $10.00 per transcript; the request is processed within one (1) business day after the request and fee payment are received.

Will I be able to send an attachment with my PDF transcript?

Yes. You can send an attachment to another school or third party, but not to yourself. The maximum pages you are allowed to attach is four. You can indicate if the attachment requires additional information or documentation from the school.  You will receive instruction for uploading the attachment once the order has been authorized.

What if I enter the wrong email address of the recipient, can I change it or do I have to order again?

Yes. However, you can only change the email address for the notifications of the PDF transcripts being delivered to a business or third party (including those being sent to yourself). You can access this feature through the ‘Self-Serve’ link provided to you in the ‘Order Receipt’ email you received after placing your order. The student or alumnus can ONLY complete this change. Once the PDF is downloaded from the server then this option is removed.

May I order an "unofficial transcript"?

Because all academic transcripts are official, an "unofficial transcript" may not be ordered. We will fax an unofficial copy of a transcript to US colleges and universities, after an order has been placed for a paper transcript to be mailed, when a student needs this to facilitate the admission process. In addition, we will mail the official transcript to the same institution as a follow-up for verification purposes. 

If a PDF/electronic transcript is ordered, an "unofficial transcript" cannot be faxed to the admissions office to facilitate the admission process.

What is considered third party?

A Third Party is defined as a recipient not chosen from the recipient table (i.e., entering address manually), this includes sending the transcript to yourself.

Can I email my transcript request to the Registrar's Office?

No, we cannot accept emailed transcript request forms due to the credit card information needed on the form. All transcript request forms need to be faxed or mailed to the Registrar's Office. 

The signed request may be mailed to this address:

Office of the University Registrar
1 Ohio University
Chubb Hall, First Floor
Athens, OH 45701-2979

The request may also be faxed to 740.593.4184.