Ohio University

Graduation FAQ

What is the difference between graduation and commencement?

You must apply for graduation in order for your college office to review your degree/certificate requirements in order to determine if your degree/certificate will be conferred/denied. By applying for graduation, this will initiate the graduation process. When a degree/certificate is conferred, the Graduation Division of the Registrar's Office will include the degree notation on the student's official transcript, and order and mail the diploma/certificate. 

Commencement and Recognition ceremonies are the formal ceremonies where you are recognized for your achievements.

How do I apply for graduation and why?

GRADUATION IS NOT AUTOMATIC! To graduate, all students, undergraduate, graduate, and medical, must apply online through MyOHIO Student Center no later than the application deadline listed for the term in which graduation is planned.

The submission of a graduation application initiates the graduation process, which leads to the official conferral or denial of the degree by each college. When a degree is conferred the Graduation Division of the Registrar's Office will include the degree notation on the student's official transcript, order and mail their diploma, print the student's name in the commencement program, and verify the award of the degree to prospective employers. Click for detailed information on the Graduation Process - Quick Reference.

If a student applies for graduation and the degree is denied, the student may reapply for their degree during the term they intend to complete their graduation requirements.

How do I qualify to graduate with honor?

If you receive a bachelor's degree and you graduate with an accumulative grade point average (GPA) of 3.500 to 3.749, your accomplishment will be recognized by the notation "Cum Laude" on your diploma and transcript; if your GPA is 3.750 to 3.899, the honor is "Magna Cum Laude;" and if your GPA is 3.900 to 4.000, the honor is "Summa Cum Laude."

To be eligible for honors, you must complete a minimum of 30 semester hours/48 quarter hours of letter grades that affect our GPA in residence at Ohio University. The Latin honors printed in the fall and spring commencement programs for candidates are based on the student's most recent accumulative GPA prior to the term in which they are graduating. 

When does the graduation application open?

The graduation application will open the official first day of the semester, per the Official Academic Calendar.

What if I want to change the way my name appears on my diploma?

The name appearing on your diploma and in the commencement program may be different from the legal name only with these options:

  • First name or initial
  • Including or excluding the middle name or initial (provided the middle name already exists in the student information system)
  • Proper capitalization of the name
  • Proper accentuation of the name

First and middle names may not be lengthened (i.e., expanding an initial to a full name) for a diploma without also updating the legal name.

When applying for graduation, you have the opportunity to make changes to your name. If there is a discrepancy between the name you wish to appear on your diploma and the name we have for you in the student information system, you must contact the Office of the University Registrar, Graduation Division, with supporting documentation. You will need to submit a copy of one of the following:

  • Passport
  • Court action document
  • Divorce decree (the appropriate page of the decree)
  • Marriage certificate
  • Valid driver's license and social security card (you must submit both)
  • Federal or state issued identification card and a social security card (you must submit both)

You may submit documents to the Office of the University Registrar, Graduation Division, Chubb Hall, Athens, Ohio 45701, or fax the information to the Office of the University Registrar, Attention Graduation, at 740.593.0216.

Regional campus students who need to change their name may present appropriate documentation to the student services office at their regional campus, mail the information to the above address, or fax the information to the above fax number.

When and where will my diploma/certificate be mailed?

Your diploma/certificate will be mailed approximately eight weeks after graduation to the address supplied on your application. Diplomas/certificates are sent via First Class mail. Please notify the Graduation Department via email at graduation@ohio.edu, or call 740.593.4196, if your diploma/certificate mailing address changes.

Diplomas/certificates will not be mailed for students on financial or other holds until the holds are released. Diplomas/certificates are issued by Ohio University in the following sizes: Certificates 11W x 8.5H, Associate's Degree 11W x 8.5H, Bachelor's and Master's Degree 14W x 11H, Doctoral and Medical 15W x 12H. 

If you have any questions concerning your diploma, please email graduation@ohio.edu or call 740.593.4196.

Who is eligible to participate in commencement and how do I purchase my cap and gown?

At the close of spring semester, Ohio University holds one graduate commencement ceremony, two undergraduate commencement ceremonies, and one annual medical commencement ceremony.

  • To be eligible to participate in spring commencement, have your name listed in the commencement program, and purchase a cap and gown, you must have filed a valid graduation application for a degree in spring semester. If you will complete your degree requirements in the summer semester following the spring commencement ceremony, then you may make an application for graduation in spring indicating you will complete your degree in summer.

At the close of fall semester, Ohio University holds one combined undergraduate and graduate commencement ceremony.

  • To be eligible to participate in fall commencement, have your name listed in the commencement program, and purchase a cap and gown, you must have already been awarded your degree the preceding summer semester or have filed a valid graduation application for a degree in fall semester.

Click here for information about cap and gown.

Where can I get information about commencement?

The Office of Event Services coordinates the commencement ceremony including the sale of caps and gowns. Information about commencement is available at the commencement website or you may email their office at commencement@ohio.edu, or call 740.593.4020.

Applying for graduation is not automatic. To graduate, all students (undergraduate, graduate, and medical) must apply no later than the graduation application deadline for the term in which graduation is planned.
 

 

How do I replace my diploma/certificate?

Ohio University does not provide copies of diplomas/certificates. To obtain a replacement diploma/certificate, you must submit a notarized affidavit attesting that the original diploma/certificate has been lost, destroyed, never received, or you had a legal name change. In case of a legal name change, you also must return the original diploma/certificate. The fee for a replacement diploma is $15.00. Please print and complete the Replacement Diploma/Certificate Request form and mail with proper payment. The replacement diploma/certificate will carry current titles and signatures of University officers. It also will carry the notation of "official replacement." Please allow four to six weeks for delivery.

If you have additional questions, please call the Registrar's Office at 740.593.4196, or email graduation@ohio.edu.

What do I do if the graduation application is not working?

Has the deadline to apply for graduation passed?

If no,

  • Try a different browser
  • Clear the browser's cache/history
  • Enable the pop-up blocker and allow pop-ups for that page

If the above steps do not work, contact the Graduation Department, graduation@ohio.edu or 740.593.4196.

Has the deadline to apply for graduation passed?

If yes, please contact the Graduation Department, 740.593.4196 to make a manual application over the phone. Please be advised, there is a $100 late fine in addition to the graduation application fee. 

What is the street address for the Convocation Center where Commencement is held?

The street address is:

95 Richland Ave.
Athens OH 45701