Heritage College SharePoint groups and how they're used
Documents linked to the Heritage College website are stored in SharePoint, Ohio University's cloud storage platform. College and university departments also use this Microsoft application to share and collaborate on documents. Here are the main folder groups:
HCOM-Website
Documents linked to the college website are managed in this group, and editing access is restricted to web content managers.
HCOM-All Employees (InfoCOM)
Internal college resources are stored in the InfoCOM subfolder, and all college faculty and staff are given access to view/download documents here. But only subfolder managers have access to upload, change or remove documents. See who they are (OHIO ID required).
Departmental and Campus Groups
These groups (HCOM-Academic Affairs, HCOM-Admissions, etc.) are for document sharing and collaboration within work groups.
If you're a new Heritage College employee or student worker needing access to a folder group, request it below by selecting your campus (OHIO ID required):
Gaining access to the college's SharePoint groups
New hires typically receive access to departmental SharePoint groups during the employee-onboarding process.
Only college employees who manage web content are granted access to the HCOM-Website group in SharePoint.
If you are a Heritage College employee needing access to HCOM-Website or any other SharePoint group, here's what to do:
1. Request access by selecting your campus and completing a tech request form:
2. Once you're granted access, you'll receive an emailed invitation to follow the group.
List of subfolder managers for the college's web-linked documents
This spreadsheet details who manages each area within the two main subfolders (HCOM-Website and InfoCOM) that contain documents linked to the website:
SHAREPOINT subfolder managers for InfoCOM and Web Documents for HCOM (OHIO ID required)
User guide and training for managing web-linked documents in SharePoint
It is best practice to only link to PDFs on the website if absolutely necessary. Adding content directly to a webpage is the most readable and accessible way to manage content.
PDFs must be remediated (made accessible by our third party vendor) before they can be linked.
PDFs that are linked from the website are currently stored in SharePoint.