Heritage College Student Organizations Logo Policy and Procedures

Yes. Student organizations must receive written approval before using OUHCOM names such as "Ohio University Heritage College of Osteopathic Medicine," "HCOM," or "OUHCOM."

Generally, no. Student organizations are prohibited from using official Ohio University or Heritage College logos, seals, or other official marks unless express written approval is granted through the approval process.

Only registered Heritage College student organizations in good standing may submit requests.

Yes. Student organizations are encouraged to consult with their campus Associate Director of Student Affairs before submitting a request. Student Affairs can review proposed materials, answer questions, and identify potential issues before the formal review process begins.

Complete the Request, Appeal & Grievance Form and submit all required materials at least four (4) weeks before the intended use or event.

Please allow up to four (4) weeks for review and a response. Requests requiring additional information or revisions may take longer.

Approval is valid for one fiscal year (July 1–June 30) and only for the specific use described in the approved request. Organizations must submit a new request if the intended use changes or approval expires.

Approval applies only to the materials submitted and approved. Any substantial modification requires a new request and approval.

Yes. Approved materials using the OUHCOM name references of logo must include the following disclaimer exactly as written:

"This student organization is registered with Ohio University. Registration shall not be construed as the University's approval, endorsement, or sponsorship of the organization's publications, activities, purpose, actions, or positions."

Approval is generally required before using OUHCOM names, logos, marks, or branding elements on 

• Websites
• Social Media
• Flyers
• Posters
• Event Promotions
• Apparel
• Merchandise
• Promotional Items
• Other Public-facing Materials

Organizations should provide complete information about the intended use, proposed design, distribution method, timeline, and any supporting materials requested in the Request Form.

No. Individual students and student organization officers should not include official Ohio University or Heritage College logos or the Student Organization Badge in personal email signatures. Email signatures should identify the sender using plain text (e.g., name, organization, and position) and should not imply official University or Heritage College endorsement or representation.

Organizations may submit an appeal through the Request, Appeal & Grievance Form. Appeals should include the original request, denial notice, and any additional information supporting reconsideration.

Students, faculty, staff, community members, and other individuals may file a grievance if they believe a student organization has violated the Use of OUHCOM Name and Logo Policy.

Submitted grievances are reviewed in accordance with university policy. If a policy violation is substantiated, appropriate corrective action may be taken.

Improper use of OUHCOM names, logos, marks, branding elements, failure to include required disclaimer language, or use outside the scope of an approved request may result in removal of materials, revocation of approval, restrictions on future requests, impact on student organization status, referral to applicable university processes, and/or other disciplinary action as appropriate.

Yes. Requests, appeals, grievances, supporting documentation, and related decisions may be retained for a minimum of five (5) years and may be publicly posted or disclosed as required by Ohio Revised Code §3345.141 and applicable public records laws.