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IT Advisory Community: Collaboration Tools

The Collaboration Tools Advisory Community is open to OHIO students, faculty, and staff who have an interest in collaboration tools including chat, remote meetings, intranets, and storage solutions.

 

At a glance

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Recent activity

Collected participant's behavior and needs related to hybrid meetings

Indicated desire to participate in future IT Teaching Technologies Survey

Proved appetite for an intranet page service offering

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Next meeting

The next meeting will take place in late January 2023

Exact date and time is TBD

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Join

Advisory communities are open to all

Participate by joining our Microsoft Team for the community

Service roadmap

IT Services roadmaps display where we currently are and where we expect to be in the coming months and years in regards to technology at Ohio University. This Advisory Community is one of the major channels that influences the roadmap and IT's future work for the service.

To view the Collaboration and Storage roadmap, navigate to our IT Services roadmaps webpage. Under Available roadmaps, in the Service dropdown menu, select Collaboration and Storage.

Recent activity

Advisory communities not only provide a means for participants to engage with OHIO IT, but they also provide a platform for faculty, staff, and students to influence technology decisions based on their needs and experiences. In the past several months, this advisory community has:

  • Collected a detailed list of current behavior and technology needs related to hybrid meetings. Collaboration tools, such as Microsoft Teams, play a vital role in supporting hybrid meetings and activities (meetings in which at least one attendee is participating remotely and two or more attendees are co-located in a physical space). By documenting participant's behavior in hybrid meetings and current or anticipated needs, IT can enhance our collaboration tools to best support how faculty, staff, and students are utilizing them for hybrid meetings and activities. 
  • Indicated a desire to participate in an upcoming IT Teaching Technologies Survey. This survey is still in draft status but is planned to examine teaching technologies broadly and their value to faculty and instructors. Advisory community participants expressed that the timing of the survey carries importance; if too much time has lapsed between using technologies and completing the survey, participants are likely to forget their frustrations and successes.
  • Proved that there's an appetite across campus for an intranet page service offering. To facilitate the discussion and provide a relatable example of an intranet, OHIO IT shared a prototype intranet that they built using SharePoint sites. Participants discussed how they're currently saving and sharing departmental information with their colleagues, and the majority of participants indicated that they think their team would be interested in setting up an intranet.

Advisory Community facilitator

If you have any questions about the Community, contact the facilitator, Tracy Kitts:

Contact via Teams

Contact via email

Tracy Kitts
IT Product Manager; Service Owner: General Collaboration, File Storage and Sharing, Chat and Remote Meetings, Email, Calendar, and Scheduling
OIT

How to participate

Advisory Community meetings are flexible and open. Anyone can attend. To get the most of the experience, we recommend joining a special Microsoft Team that we have created to keep track of community-related conversations, documents, and meeting dates.

How to join the Microsoft Team

Join Collaboration Tools Advisory Community
  1. Sign up for the Collaboration Tools Advisory Community on Microsoft Teams.
  2. When prompted, either:
    • Download the Teams app, or
    • Use the web app instead
  3. Check your email for a welcome message with more information on how to get the most out of the online group.

Any time the community meets, an online meeting space will be available inside of Microsoft Teams that you can use to participate remotely. The community's space in Teams can be used to conduct chat-based conversations outside of scheduled meetings.

We also will post relevant files in the Team, such as agendas and minutes.

How to add Advisory Community meetings to your Outlook calendar

Once you have joined the Community on Teams:

  1. Locate a post with a purple calendar invite
  2. Select the calendar invite and click Add to calendar.

Meeting schedule

Meetings will take place at least once per quarter with additional sessions scheduled as needed to accommodate time-sensitive discussions or to address demand. The three most recent meetings are listed below.

Date Time Location Agenda & Minutes
09/22/2022 2-3:00pm Teams Meeting
04/14/2022 2-3:00pm Teams Meeting
01/19/2022 2-3:00pm Teams Meeting

View all agendas, minutes, and slide decks