Special and Courtesy Appointments Procedures

Revised April 1, 2025

View Ohio University's Faculty Handbook Special Appointments

Faculty can make recommendations for scholars outside of OHIO or in other academic departments to be granted adjunct/courtesy/professional/special appointments in their departments. Requests are reviewed through the college’s chain of command. Once a courtesy appointment is accepted, the sponsoring faculty member or department can apply for a long-term guest account for the scholar to obtain an OHIO ID, access to systems, the library, parking permit, etc.

Please note that guest account holders receive PID numbers. If the invited scholar was previously affiliated with OHIO as a student, faculty, or staff member, the guest account should utilize the same PID number.

Procedures

Requests for special appointments are submitted and reviewed as follows.

Chair or appropriate department committee > Associate Dean of Faculty (ADF) > Executive Dean. Additional review by the Associate Dean for Research and Innovation may also be appropriate.

If approved by the Executive Dean, the ADF or designee will create a letter of appointment on behalf of the Dean.

The letter of appointment is sent by the sponsoring department via email to the scholar receiving the special courtesy appointment and copied to the following individuals:

• President of Ohio University
• Executive Vice President and Provost, Ohio University President
• Chair of Requesting Department
• HCOM Associate Dean for Research and Innovation
• HCOM Associate Dean of Faculty
• HCOM Chief Operating Officer
• Identity Management Administrator, Information Technology
• Assistant Vice President for Research and Sponsored Programs