Ohio University

Athens Mental Health Center Policies

Personally identifiable health information, including full names of patients, remains confidential under both state and federal law for fifty years following the patient’s death. Due to these legal restrictions, the procedure for accessing these records differs based on their creation date.

  • Records created more than 132 years ago are open for research. If you would like to request records for a patient that was admitted over 132 years ago, please complete complete Scan Request and Use Agreement forms and send to Bill Kimok. You may also visit the Mahn Center in person and view these materials.
  • Record packets created less than 132 years ago can only be viewed by the patient’s closest living relative, or if the requester can provide documentation that the patient has been deceased for over 50 years.
    • If you would like to request records using documentation of the patient’s death date, please send proof of death date along with completed Scan Request and Use Agreement forms to Bill Kimok. The Mahn Center accepts the following as proof of death date: a copy of the patient’s death certificate or death record or a listing of the patient in the grave directory for individuals buried on the ridges. If you have alternate information, please include that as well.
    • If would like to request a closed record as the closest living relative of a patient, please complete a Mental Health Records Request Form and return to Bill Kimok.

For all patient records requests, standard scanning limits and charges apply.  

The location of patient records outside of the 1872-1911 time period is unknown. Other repositories with holdings relating to the Athens Mental Health Center are the Ohio History Connection and the Southeast Ohio History Center.