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Mahn Center Policies and Procedures

Ask Archives and Special Collections

Researchers will be asked to complete and sign a User Registration Form (PDF), and present a valid Ohio University ID or valid photo ID in order to use the Mahn Center.

  • The following items may be brought into the reading room:
  • notebooks
  • pencils
  • computers (out of their cases)
  • and digital cameras.

Digital photos taken in the Reading Room may be used for personal research uses only. 

Mahn Center Reading Room

Cell phones may only be brought into the Reading Room if and when they are going to be used to take digital photos.  Please do not conduct phone conversations in the reading room.  Personal scanners may not be used.

All other materials, including outerwear, must be left in the lockers provided.

Food, beverages, backpacks, bags, and cell phones that will not be used to take digital photos are not permitted in the Mahn Center Reading Room.

Mahn Center materials are special, sensitive, and often fragile.  Please do not lean on, fold, bend, underline, trace, apply sticky notes to, or otherwise damage them.  When so instructed, wear gloves provided by staff for handling materials.

No materials will be retrieved within 15 minutes of closing time.

Researchers’ possessions may be subject to inspection when entering or leaving the Reading Room.

Violation of departmental and library rules may result in denial of access to the library and, in the case of willful violations resulting in loss or damage to library materials, such violations may result in criminal prosecution.

Reproduction Services

Please contact the Mahn Center to initiate a scan request.

  • Mahn staff can only provide 25 scans.  Please see the scan request form for the types of scans available and the fee structure.
  • Reproduction requests may take up to 20 business days.
  • Only staff members may scan materials. The Mahn Center reserves the right to limit or not to scan materials if damage to materials may result or rights issues exist.

Researchers bear the responsibility of obtaining all use and copyright permissions for all materials as applicable.  Researchers requesting scans for publication or presentation will be required to complete a Use Agreement Form (PDF). Digital photos taken in the Reading Room may be used for the purposes of personal research only.

Please note that the Libraries will not scan images or pages from the Athena yearbooks, which are fully and freely available online in our Digital Archival Collections.