What happens if I forget to submit my timesheet?
The approver can approve the timesheet without an employee’s approval. You will be paid for all reported hours.
What happens if the approver fails to approve my timesheet?
The employee will be paid. The approver will receive an email notification for any unapproved timesheet. This requires the submission of a hand-signed print of the WF timesheet.
What happens if I submit my timesheet and then realize that I need to make changes?
You may recall your timesheet if it has not yet been approved by your supervisor. For detailed instructions on recalling a submitted timesheet, review the Workforce instructions.
If the timesheet has already been approved by your supervisor, you must contact the supervisor and ask them to remove their approval.
What happens if I change timesheet approvers in the middle of a pay period?
All information entered on the timesheet goes to the new approver.
What is a Lunch Exception, and when should it be entered on the timesheet?
Employee schedules include allotted time scheduled for lunch breaks. The system automatically takes the scheduled lunch after 4 worked hours. When the actual lunch break varies from the schedule, the Lunch Exception pay code is used to record the actual amount of time taken. If no lunch is taken, enter a zero. No entry is needed when the scheduled lunch is the same as lunch taken.
Example: An employee works for four hours and fifteen minutes, did not take a lunch, and left work for the day. The employee is automatically scheduled for a 1-hour lunch break. If a Lunch Exception is not entered, the system will deduct that lunch break from the hours worked in excess of 4, and the employee will not be paid for the fifteen minutes they worked after the 4-hour mark.
How do employees earn comp time?
Used when employees want to “bank” their overtime hours for a week (Classified, FOP, Admin Hourly) or for a day (AFSCME only) as “comp time” rather than be paid the time-and-a-half rate for those hours. The employee enters the number of OT hours they want to bank as comp earned. Those hours that the employee banks are automatically multiplied by 1.5 and added to the employee’s comp time bank to be used as early as the following week (Classified, FOP, Admin Hourly) or the following day (AFSCME). Comp Time cannot be banked until the total hours for the week exceed 40 (Classified, FOP, Admin Hourly) or until the hours exceed 8 or 10 for a day, depending on the AFSCME employee. The number of hours requested to be banked must not exceed the number of overtime hours worked during the week or day. Use the Pay Preview as your guide to banking comp time. Look for the OVERTIME pay code, which indicates on which days to bank your comp time.
Note: Totals line shows comp earned hours deducted from reg hrly pay hours to result in a lower total because the total indicates paid hours.
What is an FLSA Adjustment?
When over 40 hours are worked in a week, the Fair Labor Standards Act requires the employer to determine an average rate of pay for the week based on the number of worked hours, the rates of pay for those worked hours, and the specific flat amounts paid to the employee for the week. The average rate is multiplied by 0.5 to determine the half hour rate. If the half hour portion of overtime pay due on the worked hours exceeds the half hour portion of the overtime being paid to the employee for the week, the employee’s earnings must be adjusted to include the difference. This difference is the FLSA Adjustment.
This happens systematically. No entries required.