New Student Employment Paperwork

Hello! You've received this link because you have selected student employment with Ohio University. All the steps below must be completed, and I-9 Verification MUST be complete before you can begin work.

STEP 1: Complete the Form I-9 (Page 1)

• This must be completed either before or on your start date.

STEP 2: Verify Your I-9 Identification Documents

• Bring your original identification documents (see List of acceptable I-9 documents) to one of the designated locations for in-person verification within 3 business days of your start date.
• Verification Locations:
  • OPTION 1: Athens Campus at 103 Grosvenor West, 16 W. Green Dr. Schedule an appointment.
  • OPTION 2: Regional and Extension Campuses - Find the nearest location and contact information to schedule an appointment
  • If you are not near Athens or a regional campus, please contact University Human Resources or call 740.593.1636

Important Notes:

• If you do not complete this step within 3 business days of your hire date, your employment will end.
• You must bring original documentation to your appointment. The following will not be accepted:
  • Photos of documents
  • Copies of documents 
  • Electronic versions 
  • Laminated documentation

STEP 3: Complete your New Student Employee Paperwork.

STEP 4: Complete State-Mandated Fraud Reporting Training

• All newly hired student employees have 30 days from their hire date to complete state-mandated Fraud Reporting Training.
• Within a week of being hired, student employees will receive an email from "Ohio University Compliance Training by Vector Solutions" with instructions for the training.
• The training can also be accessed directly using this link.
• If the Ohio Auditor of State Fraud Training does not appear on the landing page:
• Select “Extra Training” from the left menu.
• Enter “Fraud” in the search bar to locate the training.
• Training Details:
  • The fraud training video takes less than 8 minutes to complete.
  • The entire training program takes under 11 minutes in total.
• Weekly email reminders will be sent from Ohio University Compliance Training by Vector Solutions until the training is completed.

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International student employees ONLY: Glacier Tax Compliance

• All international employees MUST complete a Glacier profile before beginning employment.
• Glacier is a tax compliance software that determines tax residency status to ensure proper U.S. tax withholding.
• You will receive an email from support@online-tax.net with temporary login information.
• Please complete the Glacier process using the guide and International Employee Tax FAQ's before beginning employment.
• For additional support, contact Melissa Roell at payrolltax@ohio.edu.

Submit completed documents securely by uploading them HERE.