Ohio University

Onboarding Instructions for New Hires

Pre-Orientation Checklist

Orientation will include getting to know staff, completing hiring paperwork, and learning the details of your new position. Here's how you can be prepared. 

1. Complete Form I-9

Form I-9 is required to verify the identity and employment authorization of individuals hired for employment in the United States. This applies for both citizens and noncitizens. 

Complete your I-9 Online


2. Collect Proof of Identification and Employment Authorization 

As part of Form 1-9, employee must present their employer with acceptable documents evidencing identity and employment authorization. 

Documents must be original, meaning NO photocopies or pictures! 

From the official list of acceptable documentation, you will need one document from list A OR one document from list B AND one document from list C. Bring the documents you choose to orientation. 

Review acceptable forms of documentation [PDF]


3. Complete the Ohio University Leadership Endorsement Foundations Badge

OHIO's Leadership Endorsement provides students with the opportunity to learn about leadership areas, build eight skills employers seek, reflect on personal growth, and prepare to articulate skill areas to employers and graduate or professional schools.

The Foundations of Leadership Badge is achieved upon completion of an overview course for each of the eight skill areas. 

Complete the Leadership Endorsement Foundations Badge


4. Collect Bank Account Information for Direct Deposit

We will need your bank name, address, and routing number as well as your account number. Bring this information to orientation. 


5. Know your Social Security Number 

Even if you choose not to use your social security card as a form of identification in the 1-9 process, you will need to know your social security number during orientation.


6. Review OPERS Information 

Employees of Ohio University do not pay into Social Security. OPERS (Ohio Public Employees Retirement System) is the retirement program for all employees who work for Ohio University. When completing new hire paperwork, you will be asked if you would like to opt out of OPERS.

Be prepared to make that decision, as it is an irrevocable decision for the entire period that you are continuously employed and working as an eligible student employee at OHIO.

Learn more about OPERS