Ohio University

Instructional Faculty (Non-Tenure-Track) Promotion

Instructional faculty ranks:

Professor of Instruction
Associate Professor of Instruction

Promotion salary increases for instructional faculty:

Promotion to Associate Professor of Instruction: $4,000
Promotion to Professor of Instruction: $6,000
(pro-rated based on part-time / full-time appointment status)


Timeline for Instructional Faculty Promotion

On or before the last day of fall semester exams
Chair/Director (or equivalent regional campus person or body) notifies faculty member in writing of departmental decisions regarding promotion


On or before the first day of spring semester
Chair/Director (or equivalent regional campus person or body) forwards dossiers for faculty receiving positive recommendations for promotion, along with the own written letter of support, to the college or regional campus dean


On or before March 1
Dean notifies chair/director/others and candidate in writing of rejection of departmental recommendations for promotion

College dean sends select portions of dossiers, for faculty receiving positive recommendations for promotion, along with his/her own written letters of support, to the associate provost for faculty and academic planning. (Attention: Marlene Poches, 206 Cutler Hall ) Note: each college should submit all dossiers from at the same time.

Regional campus dean sends select portions of dossiers, for faculty receiving positive recommendations for promotion, along with his/her own written letters of support, to the executive dean for regional higher education. (Attention: Kim Hayden, Haning Hall 131) Note: each campus should submit all the dossiers at the same time.

March 1 - March 31
Dossiers under review by the executive vice president and provost and the president.

April 1
Executive vice president and provost notifies dean, chair, and candidate in writing of rejection of department recommendation for promotion.

First week of April
EVPP office sends notifications to candidates of president's and executive vice president and provost's approval of departmental recommendations for promotion.


Throughout the promotion review process, the Instructional Faculty Promotion Review form must accompany the dossier. This form has been sent to the deans, chairs, and directors. Click here to download the form (Updated 09182019) [PDF]

Note: Forms on this website are updated regularly. Outdated forms will not be accepted.


Only certain materials from the promotion packet are submitted to the executive vice president and provost and the president for their review. For a list of these materials, scroll down toward the bottom of the page.


Information regarding Group II faculty definition, hiring, and promotion may be found in the Ohio University Faculty Handbook. An excerpt from the handbook regarding promotion for instructional faculty is copied below.

Faculty Handbook Section II.C.3.b.vi.
Instructional Faculty may be promoted (without tenure). Minimum criteria for consideration for promotion are outlined in II.C.3.b.vi.a-c; these are minimum criteria for consideration for promotion; Departments, Schools, and Regional Campuses may establish more stringent criteria for promotion.

An individual is expected to spend a minimum of five years in the rank of Assistant Professor of Instruction before being considered for promotion to Associate Professor of Instruction and have qualifications of the previous title, as appropriate for their teaching/service distribution. Service as a Group II faculty member at any rank during the prior to AY 2012-2013 shall be included in the minimum years of service required for consideration for promotion.

An individual is expected to spend a minimum of five years in the rank of Associate Professor of Instruction before being considered for promotion to Professor of Instruction and have qualifications of the previous title, as appropriate to their teaching/service distribution. Service as an Instructional Faculty (formerly Group II) member at any rank during or prior to AY 2012-2013 shall be included in the minimum years of service required for consideration for promotion.

Click here to go to the Faculty Handbook


Instruction Faculty Promotion

Documents Submission Guidelines

Only the documents listed below should be submitted to the executive vice president & provost (EVPP) and the president for review. These documents should be removed from the promotion packet and assembled in the order indicated. Documents must be removed binders, plastic sheet protectors, or other extemporaneous materials and then scanned (double-sided, eliminating empty pages) as a PDF before they are reviewed by the EVPP and the President.

Submit, via email, documents for all persons being considered for promotion, from each college or regional campus, at the same time to:

Colleges: Marlene Poches, 206 Cutler Hall, poches@ohio.edu
Regional Campuses: Kim Hayden, Haning Hall 131, hayden@ohio.edu

Materials are due on or before March 1.


Section One - Introductory Documents

  1. Review form for promotion (signature sheet)
  2. Letter from dean of regional campus regarding merit of the promotion proposal
  3. College promotion committee letter (if applicable)
  4. Chair/Director letter
  5. Department/School promotion committee letter
  6. Chair/Director's annual evaluation letters and any promotion progress letters
  7. Copy of the faculty member's offer/appointment letter (most recent if it was ever modified)

Section Two - Promotion Summary Documents

  1. Table of Contents
  2. Academic Preparation
  3. Professional Experience
  4. Instruction and Advising
    • Teaching Load - Courses taught over the past 3-5 years. Any changes in teaching assignments
    • Teaching Effectiveness - Evidence of course organization, presentation and requirements. Student evaluation information. Teaching awards and recognition. Selection for teaching in special programs. Participation as a student in teaching enhancement programs. Other evidence of teaching effectiveness (Example: supporting letters from faculty peers.
    • Interdisciplinary Teaching
    • Advising and Supervision
    • Professional Associations
  5. Committees and Service
  6. Interdisciplinary Contributions
  7. Other Factors

Section Three - Curriculum Vitae and Promotion Guidelines

  1. Attach a current, comprehensive, curriculum vitae.
  2. Department/School/Campus promotion guidelines.
  3. College/RHE promotion guidelines.