#newfac

NEW ADJUNCT FACULTY

After you have been hired through People Admin and your background check has cleared, you will need to complete your I-9 and new hire paperwork.

Please click on the link below to view the items required to complete your I-9. All documents must be in original form. We cannot accepted expired, laminated, or copied documents. You will need to bring these items and your bank account information to your scheduled appointment.

List of acceptable documents for completing your I-9 (PDF)

You will not have access to email or Blackboard until you receive your PID number and activate your OHIO ID. Once you have received your PID, you will need to activate your OHIO ID by visiting the Office of Information Technology's site: Activate Your OHIO ID. After you have activated your OHIO ID, you will need to enroll in Multi-Factor Authentication. Please visit the TASC Lab if you have trouble with either process.

Adjunct faculty earn sick time. Please report sick time in MPI: Absence Managment.

ALL FACULTY

Contracts for fully enrolled courses will be submitted the first week of the semester. Prorated contracts will be submitted after the last day to add or drop a class. Once contracts have been processed by Payroll in Athens, faculty members will receive an automatic email notification of compensation from Workflow Mailer Ebiz Production-ou-ebiz@ohio.edu.

If there are any questions concerning the amount of the contract or pay dates, please contact our office immediately. Do not reply to the email notification.

Only the dean has the authority to cancel classes. For more information, please refer to the weather notification page.

Room assignments will be posted on Course Offerings as soon as they have been assigned.

FULL-TIME

Overload contracts will be processed after the last day to add a class. Please complete the overload form and return to the business office./sites/default/files/sites/southern/Overload-Form_Spring-2018-2019-2.xlsx (XLS)

Twelve Month Pay Option

Current faculty members on a presidential contract that receive paychecks over nine months (August 31 – May 15) have the option of receiving checks over twelve months (August 31 – August 15). Forms must be returned to the business office prior to August 15th for the new academic year.

Payroll

Please contact Kim Addis in the Business Office to complete your paperwork or if you have any questions. Below is the attached list of items required to complete an I-9. This must be completed before your start date.

Acceptable Forms for I-9 (PDF)

Information on payroll can be found at http://www.ohio.edu/hr/payroll.

Purchasing

https://www.ohio.edu/finance/purchasing

Ohio University is exempt from paying Ohio sales tax. The purchaser should inform the supplier that the purchase is for Ohio University and is tax exempt. In the event the vendor requires a tax exemption certificate, one may be obtained from the Business Office or on the Tax Exempt Purchases site. Please note – we may be required to pay sales tax when purchasing items in another state.

Travelers must use Concur to complete travel reports. Visit the Travel page for more information.

For more information on travel reimbursement see: http://www.ohio.edu/policy/41-121.html.

Purchasing Card Transactions

http://www.ohio.edu/policy/55-074.html

Please see Kim Addis if you want to apply for a p-card. Cardholders must complete an application and online training. Transactions must be reconciled in Concur. All invoices and statements must be kept on file with the card holder for auditing purposes.

There is a $1500 limit on purchases. Contact Kim Addis if your transaction is going to be more than $1500. Some items are given a waiver, but usually capital equipment or tagged items must be purchased with a purchase order. For more information on the do's and don'ts of p-card use, please review the policy by clicking the link above.

Ohio University's tax exempt number is on your p-card.

Student Employment

Student Employee Handbook

OU Policy and Procedure

Student Employee Information

Student employees and work-studies can work up to 10 hours per week. Work-study hours based on an award through financial aid. For more information, visit the Federal Work Study site. Student employees and work-studies cannot work more than 20 hours a week even if making up hours.

Students working a four-hour shift take a 15-minute paid break (not shown on timesheets). Five-hour shifts receive a break of either 30 or 60 minutes that must be shown on timesheets in Workforce.

Since student employment cultivates a learning environment, students are allowed to work on assignments or course work during downtime. Please note: this is not a guarantee, as some departments do not have idle time.

Although there is no mandated dress code, please use care in clothing choices. For instance, cropped tops, torn jeans and short shorts are not generally accepted. Supervisors decide on the dress code within their departments.

Supervisor Information

Student employees and work-studies can work 10 hours per week per semester. It the supervisor’s responsibility to keep track of the number of hours students work each semester.

Students scheduled to work shifts more than five hours, must take a lunch break of either 30 or 60 minutes that must be shown on their time sheets in Workforce. Students cannot work more than 20 hours a week even if making up time.

MAKE SURE TIMESHEETS ARE APPROVED ON TIME! It is the supervisor’s responsibility to approve timesheets in Workforce by the designated time issued by Payroll.

Train student employees and work-studies on proper office procedures, decorum and equipment use. Please emphasize phone use. If it is necessary to make or receive personal calls, then ensure they are brief and infrequent. Dress code should be established and communicated. Do not send students on errands to other departments without ID badges. Also, do not ask them to complete tasks such as using the mail machine or making copies without proper training.

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