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16 W Green Dr.
Athens, OH 45701
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Graduate College

Appendix B PeopleSoft Letter Definitions

This section describes the information included in letters to applicants that are triggered by actions in GRADS or directly in PeopleSoft. The full text of these letters is under review by the Graduate College during AY2018–19; this section is intended to give an overview of the information that the letters convey. All are sent by email except G12 (post-baccalaureate).

Acknowledgement Letters

GC1 – Graduate College Acknowledgement

  • Acknowledges that an application has been submitted
  • Outlines the program and term to which the applicant has applied
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list

  • Outlines how and where to upload additional documents to their application

    G13 – Graduate College EP Admit (2 years) – Acknowledgement of English Provisional Admission

This letter is under revision to reflect current policies.

  • Outlines the program to which the applicant has been admitted -- notes English Provisional Admission
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list
  • Gives links to the Graduate College, Graduate Catalog, OPIE, and ISFS websites
  • States that the student must receive a Certificate of Eligibility (I-20/DS-2019) from OPIE and outlines the official bank statements needed with estimated funds required
  • States that the student will take the TOEFL at the end of each term and the English Language Proficiency will be evaluated at that time; student must achieve unconditional admission status within six semesters (24 months)
  • Outlines the need to monitor their Ohio email account for important messaging/notices

  • Outlines instructions to request Deferral/Change of Admission Term

    G10 – GC International Exchange Non-Degree

  • Outlines the program and term to which the applicant has applied
  • Gives link to the Graduate Catalog
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list
  • Shows link to reporting dates
  • Indicates that a Certificate of Eligibility (I-20/DS-2019) must be in place
  • Shows contact information for Office of Global Opportunity and ISFS

  • Shows link to the Registrar's schedule of classes

    G11 – IMOU (degree)

This letter is under revision to reflect current policies.

  • Outlines the program and term to which the applicant has been admitted
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list; informs student to check OHIO email for important notices
  • Gives links to the Registrar and Bursar websites, Graduate Catalog and ISFS
  • States that Ohio University will provide student with a non-resident fee surcharge waiver (out-of-state tuition) for the academic year and outlines the 15 credit hour minimum (9 hours for summer) along with 3.0 GPA requirement
  • Outlines conditional admission status if English Proficiency testing is required

  • States that official transcripts are required in order for admission to be finalized

    G12 – Post Bacc Admit (paper)

  • Informs student that they have been admitted as a non-degree post-baccalaureate student
  • Gives link to the Graduate Catalog
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list

  • Shows link to the Registrar's schedule of classes

    G19 – Non-Degree INTL Admit

  • Outlines the non-degree program and term to which the applicant has been admitted
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list
  • Outlines type of admission that has been offered to the student

  • Gives links to the Registrar's schedule of classes and academic calendar

    GC4 – Conditional Admit

  • Outlines the program and term to which the applicant has applied
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list
  • States that conditionally-admitted students are not eligible for graduate appointments until their admission status changes to unconditional

  • Provides links to the Registrar's website, Academic Calendar and reporting dates

    GC5 – Non-Degree Admit

  • Outlines the non-degree program, term to which the applicant has applied
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list

  • Outlines type of admission that has been offered to the student

    GC8 – IIE Admit

  • Outlines the program, term to which the applicant has been admitted
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list
  • Provides links to the Registrar and Bursar websites, Academic Calendar, Graduate Catalog, ISFS, and reporting dates
  • States that Ohio University will provide student with a non-resident fee surcharge waiver (out-of-state tuition) for the academic year and outlines the 12 credit hour minimum (9 hours for summer) along with 3.0 GPA requirement
  • States that official transcripts are required in order for admission to be finalized

  • Outlines the need to monitor their Ohio email account for important messaging/notices

    GFA – Grad FINAL Admit

  • Outlines the program, term to which the applicant has been admitted
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list

  • Provides links to the Registrar's website, Academic Calendar and reporting dates

    Deny Letters

  • Gives generic message about deny status and directs applicant to contact their Enrollment Advisor if they have questions about their deny status

    GC7 – GC Deny Letter (all denied applicants)

  • Outlines the program, term to which the applicant has applied

  • Gives generic message about deny status and directs applicant to contact the department if they have questions about their deny status

    G17 – Missing Info

  • Shows PID

  • Outlines how to access My OHIO Student Center and monitor the To-Do list: lists the To Do List items still in “Initiated” status (items that are still required); gives timeline for received materials to be updated in the Student Center (5 for domestic and 15 for international)

    G18 – Waitlist Notice

  • Outlines the program, term to which the applicant has applied
  • Shows PID
  • Outlines how to access My OHIO Student Center and monitor the To-Do list

  • States the application has been put into Waitlist status. This means that the department still has the application under review, but is not prepared to make an admission decision at this time.

    G16 – Graduate Student Withdraw

  • Shows PID

  • Acknowledgement that the application has been withdrawn and gives instructions to contact the Graduate College if they didn't request the withdraw

    G15 – Graduate Admit Term Cycle Closed (WADM/ATCC)

  • Outlines the program, term to which the applicant has applied
  • Shows PID

  • States the application withdrawn/cancelled due to the admit cycle being closed and gives applicant instructions on how to request Deferral

    G14 – Graduate College Deferred Admit Term (WADM/SCOS)

  • Outlines the program, term to which the applicant has applied
  • Shows PID
  • Acknowledges that the request for deferral has been received and gives applicant the instructions to submit their deferred application (new application) and gives the fee waiver code that the applicant needs to use when they reapply