Secondary School Responsibilities and Agreements
College Credit Plus Agreements
The Ohio Department of Higher Education encourages and supports partnerships between secondary schools and Institutions of Higher Educations that aim to create dual enrollment programs which improve the ease at which secondary students can receive both high school and college-level credit concurrently. In order to advance a collaborative culture and improve relationships between Ohio University campuses and school districts, Ohio University has created a CC+ Agreement which includes responsibilities and expectations that each party can agree upon mutually.
The following should be adhered to when signing an agreement with a secondary partner:
- The regional campuses can add a campus specific signature line to the agreement (dean or associate dean) but the EVPP Signature line must remain.
- Any changes to the document or additions such as an addendum must be sent to the Assistant Director for Dual Enrollment Programs for review prior to the document being signed.
- CC+ Agreements originating from a regional campus should be sent to the Assistant Director for Dual Enrollment Programs who will coordinate with the EVPP Office to obtain the final signature. CC+ Agreements must be signed by Ohio University’s EVPP in order to be considered fully executed.
- Once the agreement is fully executed, the Assistant Director for Dual Enrollment Programs will send a copy back to the regional campus and school district.
CC+ Agreement Template 2024-25 [PDF]
Secondary School Responsibilities
The following are expectations and responsibilities as outlined in Ohio University’s CC+ Agreement:
- That all students admitted by University to the Program will automatically receive School District’s approval.
- That it will pay for students’ books and materials for Program courses.
- To require each high school within its jurisdiction to partner with University and develop two pathway opportunities in the Program: (1) where a student can earn fifteen transcripted credit hours; and (2) a student can earn thirty transcripted credit hours. The developed pathways must be published among the School District’s or high school’s official course offerings.
- That its high school teachers will collaboratively and professionally work with University faculty to facilitate the courses delivered in the high school modality.
- That it will require each high school within its jurisdiction to:
- Promote on its website the Program opportunities offered to students and provide a direct link to the University’s webpage for the Program.
- Provide parent and student orientation on Program opportunities and how they will impact a student in meeting high school and postsecondary requirements and how to know if a student is ready for postsecondary coursework.
- Coordinate with University to present at least one dedicated College Credit Plus night reinforcing Program opportunities and consequences as required in Section 1.m. above.
- That it will imminently report to the university the details of any disciplinary incidents that students that are enrolled with University and School District concurrently have been accused. School district will have the appropriate FERPA release on file for each student to allow the exchange of disciplinary information.
Teaching Aides, Lab Assistants & Substitutes
The following language outlines the roles and expectations of individuals who act as teaching aides or lab assistants during classroom periods when the instructor of record is not present. These guidelines apply to Ohio University courses and labs, regardless of modality, where the instructor of record is either a faculty member or approved high school teacher.
Teacher Aides & Lab Assistants
The instructor of record may delegate certain tasks associated with the facilitation of the dual enrollment course to another individual. That person, at a minimum, must be employed by the school district, possess an ODEW issued educational aide permit and an Elementary and Secondary Education Act (ESEA) designation. Individuals with a student monitor permit are not eligible to act as a teacher aide or lab assistant.
The following activities would be appropriate for teacher aides or lab assistants. These activities are not exhaustive and in consultation with the instructor of record, could include additional activities that align appropriately with the aide’s credentials and experience.
- Prepare lesson materials, exhibits, equipment and demonstrations.
- Tutor and assist students in order to improve learning and mastery of learning concepts presented by the instructor of record.
- Distribute homework and tests and collect them when they are complete.
- Participate in teacher-parent conferences regarding student progress or problems.
- Take class attendance and maintain attendance records.
- Monitor classroom viewing of courses transmitted by the Ohio University Learning Network (OULN).
In addition to the activities outlined above, secondary school teachers who hold a certification to teach at the secondary level in the discipline are permitted to grade assignments at the discretion and oversight of the course instructor of record.
As mandated in section 3333-1-65.04 (B.2) of the Ohio Department of Higher Education rules, the instructor of record must maintain responsibility for the following activities:
- Provide course instruction
- Develop course assessments
- Develop course grading criteria
- Assign the students’ final grades
If tasks associated with facilitation of the course are delegated to an aide, the faculty member and aide shall interact regularly with regard to the manner and approach for implementing the facilitated activities. Under no circumstances may facilitation be construed as responsibility for the course; the faculty member maintains responsibility for course instruction and student learning.
Substitute Teachers
If the approved secondary teacher is absent for more than five consecutive school days, a substitute who meets Ohio University’s minimum criteria for teacher approval must be utilized. The substitute must interact with the faculty mentor assigned to the instructor of record in order to ensure proper continuation of the course objectives.
If the approved secondary teacher is absent for five or fewer consecutive school days, the substitute may be chosen from the rotation of available teachers assigned to the school district. However, the substitute must adhere to the same roles and expectations of a teaching aide or lab assistant. In some cases, Ohio University’s academic departments may assist by providing a faculty member or locating qualified long-term substitutes for secondary schools but the ultimate responsibility of locating a qualified substitute lies with the school district.
Course Sharing Practices
Course sharing describes the delivery method where a course originates from a secondary school location and is received by other secondary school locations. This method is often utilized by school districts that do not have teachers who meet the minimum credentials to instruct college level courses. Ohio University permits courses to be shared between multiple secondary schools only when the following general rules are met.
General Rules
- The instructor of record, determined by where the course originates, must be approved by the subject area academic department to instruct Ohio University courses via the Teacher Approval Process.
- The instructor of record must be assigned a faculty mentor by the approving academic department.
- The instructor of record must maintain responsibility for the following activities:
- Provide course instruction
- Develop course assessments
- Develop course grading criteria
- Assigning the student’s final grade
- The remote classrooms must be monitored by a teacher aide or lab assistant at all times.
- The total enrollment in the course must not exceed the maximum number of students permitted by the academic department. Total enrollment equals the sum of students enrolled in each course section delivered at each secondary school location.
Course Setup
For reporting and billing purposes, each location will need to be setup as a standalone course. This is to ensure that invoices are sent to the correct school district. A common course attribute will need to be created to tie all of the sections together.
The following is an example setup of BIOS 1030 (Human Biology I) which has a maximum enrollment of 25 students.
| Instructor of Record | Campus | Location | Course | Section | Attribute | Attribute Value | Enrollment |
| John Smith | Eastern | Warren HS | BIOS1030 | 400 | HCSC | POD 1 | 8 |
| John Smith | Eastern | Frontier HS | BIOS1030 | 401 | HCSC | POD 1 | 8 |
| John Smith | Eastern | Marietta HS | BIOS1030 | 402 | HCSC | POD 1 | 4 |
| John Smith | Eastern | Waterford HS | BIOS1030 | 403 | HCSC | POD 1 | 5 |
| Total Enrollment | 25 |
Funding Model
The default per credit hour rate charged at all locations will be based on whether the instructor of record is a faculty member or approved high school teacher. Courses shared between secondary school locations are not considered online courses for the purposes of billing.