Enterprise Survey and Course Evaluation Project
About the Project
The Office of Information Technology (OIT) is conducting a comprehensive Request for Proposal (RFP) project to assess OHIO’s enterprise survey and course evaluation solutions. The current offerings in these areas, Qualtrics and Blue, both have contracts ending in 2027. REDCap is also in scope for this review given its support for survey activities.
The goal of this RFP is to identify a strategic approach for survey and evaluation technologies that support academic and administrative functions, enhance data collection and reporting capabilities, and improve the overall user experience for faculty, staff, and students.
Our objective is to ensure that the selected solution(s) provide robust functionality for surveys and course evaluations, while supporting OHIO’s commitment to excellence in teaching and research activities.
Project Timeline
| Item | Date |
|---|---|
| Information gathering and stakeholder engagement | Spring 2026 |
| RFP development and publication | May 2026 |
| Bid review | June 2026 |
| Vendor demonstrations and testing | July 2026 |
| Committee reviews feedback from references, demo attendees, and testing participants | August 2026 |
Final recommendation for vendor selection delivered | August 2026 |
| Announcement of RFP outcome | Fall 2026 |
Completed Vendor Demonstrations and Testing
The Office of Information Technology (OIT) hosted vendor demonstrations and testing activities in July 2026 for technologies being reviewed as part of this project. We invited all interested faculty, staff, and students to join these activities.
Demonstrations
Demonstrations were conducted via Microsoft Teams from July 21 through July 29, 2026. Recordings of all public vendor demonstrations are available for review by OHIO faculty, staff, and students.
Note: A valid OHIO login is required to access recordings.
Testing
Participants who volunteered to participate in testing were contacted directly by OIT staff with access information and directions for testing.
Survey Results
In April 2026, OIT gathered feedback from students, faculty, and staff through the Enterprise Survey and Course Evaluation Tools Survey. This feedback helped inform the RFP's requirements for surveys and course evaluations. The summary of survey results is available for review.
Note: A valid OHIO login is required to view the summary.
Committee Participants
The RFP committee includes representatives from across the institution to help guide the review and recommendation process for this project.
| Name | Title | Unit |
|---|---|---|
| Andria Williams | Director of Medical Education Process and Technology Solutions | Heritage College of Osteopathic Medicine |
| Ani Ruhil | Associate Dean for Research and Planning and Professor | Voinovich School of Leadership and Public Service |
| Becky Simons | Instructional Designer | Office of Instructional Design |
| Candice Rios Wenmoth | Assistant Professor & Internship Coordinator, Associate Director of Undergraduate Studies | Scripps College of Communication |
| Cheri Sheets | Administrative Specialist | College of Arts and Sciences |
| Connie Pollard | Business Manager, Academics | College of Arts and Sciences |
| Denielle Vasquez | Associate Director, OHIO Online Operations | OHIO Online |
| James Summerford | Associate Professor, Philosophy | College of Arts and Sciences; Regional Higher Education |
| Kim Ephlin | Assistant Dean of Academic Affairs and Interprofessional Education | College of Health Sciences and Professions |
| Lee Ann Williams | Director of the CTRU and Clinical Partnerships | Heritage College of Osteopathic Medicine; Clinical and Translational Research Unit |
| Lindsey Ward | IT Product Manager | Office of Information Technology |
| Lisa Dael | Director, Center for Technology and Online Programs | Patton College of Education |
| Maddy Herr | Undergraduate Student, Majors: Management Information Systems, Business Analytics | College of Business |
| MaryKathyrine Tran | IT Business Analyst III | Office of Information Technology |
| Megan Gadbau-Myers | Learning Systems Analyst II | Office of Information Technology |
| Mike Snavely | Senior Director, Instructional Operations, Technology & Learner Success | College of Business |
| Sarah Rist | Associate Professor of Instruction in Marketing | College of Business |
Teaching and Learning Advisory Community
To learn more about this project, share your feedback, or ask questions, consider joining the Teaching and Learning Advisory Community.