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Group II Preparation of Dossier & Supporting Materials

Preparation of Dossier & Supporting Materials

The primary document used in the evaluation of any candidate for promotion is the dossier. The dossier originates with the candidate, is reviewed by the School's PGII Committee, School Director and the Dean, and is forwarded to the Executive Vice-President and Provost. The candidate uses the dossier as a way to present a record of his/her teaching, scholarly activities, as well as evidence of service in a clear narrative summary that can easily be reviewed and understood by others.

Documents submitted for promotion consideration is due to the School PG II Committee by the second Monday of September. Sufficient documentation must be provided to the PGII Committee regarding the quality of the candidate's performance in the two categories in specified in the format below. Documentation submitted by the candidate must reflect activities carried out while the candidate is a SAHSW faculty member. The following items should be submitted on or before the deadline:

Dossier: Narrative Summary (1 inch, 3-ring binder, with tabs)

  • Current curriculum vitae (see format in Appendix B)
  • Narrative statement discussing the candidate's strengths, areas of growth, and University citizenship in teaching and service (see format in Appendix C) • Statement about workload distribution and appointment responsibilities
  • Original appointment letter and any documents stipulating conditions for this particular promotion

Teaching Portfolio (3-ring binder, with tabs)

  • Teaching portfolio
  • Description of personal teaching philosophy
  • Statement of teaching and/or advising responsibilities
  • Title of courses taught
  • Course syllabi
  • Summary of the way each course was taught and why (e.g., how each course has evolved over time)
  • Student course evaluations for all courses instructed as part of designated workload/contractual responsibilities while at OU
  • Teaching evidence and supporting documentation of all teaching-related accomplishments
  • Summary of instructional effectiveness
    • Supporting documents may include: peer evaluations, videos, student interviews, administrator evaluations, self-evaluation, alumni ratings, etc.
    • Peer or administrator evaluations (see suggested rubric, Appendix D) are strongly recommended.

Service (separate tab within Teaching Portfolio)

  • Service evidence and supporting documentation of all service-related accomplishments.

Appendices

  • Appendix A: SAHSW Annual Performance Evaluations (PEP and AFPE documents)
  • Appendix B: Scholarship for Graduate Faculty Status.

Each Group II Instructional faculty candidate for promotion must provide both quantitative and qualitative evidence that will document teaching, and professional, institutional, and public service. To be considered for promotion, the above information must be achieved since the last promotion or hire date.

Promotion Orientation for All New Group II Instructional Faculty

A copy of these guidelines, along with the College Group II Instructional Faculty Promotion Policy, will be provided to all new Group II Instructional Faculty during the first semester of being hired.

Grievance Procedures

Should a candidate not be recommended for promotion, they are entitled to an appeal. All sections of the Faculty Handbook apply (H.F.). Appeals should be initiated at the level at which the decision was made (i.e., department/school, dean, provost). Deadlines for this process are specified in section II.F.2.d of the Faculty Handbook.