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UCC Academic Program Reviews of CAS Programs

The University Curriculum Council (UCC) conducts periodic program reviews as required by the Ohio Department of Higher Education (ODHE) and the Higher Learning Commission (HLC). The typical time frame for such reviews is every seven years; however, COVID-19 necessitated significant changes to the 10-year schedule. Programs are therefore encouraged to check the next date of their review.

Expectations of a unit’s chair/director or their appointee

  1. Attend orientation session held by the UCC Program Review Committee (PRC) in the Spring prior to review year
  2. Identify three external reviewers and submit to PRC
  3. Write and submit the self-study
  4. Schedule site visit and devise agenda
  5. Lead the site visit
  6. Write a response to the review report submitted by the review team

UCC Academic Program Review in CAS

Resources

Timeline

  • March prior to your review year: UCC notification and orientation session
  • By April 1: contact Joni Wadley, Senior Director for Institutional Effectiveness, to coordinate data support. Please be respectful of this deadline as it helps Joni plan longer-term.
  • No later than July 30: submit a list of potential external reviewers to the UCC Program Review Chair.
  • Sept. 15: program self-studies are due. Submit to PRC chair and Brian McCarthy, Senior Associate Dean.
  • Oct./Nov.: Site visit (external and internal reviewers meet with stakeholders)

The Self-Study

The self-study should:

  • address all relevant questions posed in the self-study requirements,
  • provide a strong narrative and relevant data on the program’s past and current work,
  • identify short and long-term goals and aspirations.

Examples of self-studies are available in the program review archive.

Preparing for the Site Visit

  • Programs are responsible for organizing the site visit.
  • Submit a list of at least three possible external reviewers by July 30.
  • Be aware of possible conflicts of interest.
  • The PRC chair will notify you of the proposed reviewers' acceptability.
  • Once you have confirmed an external reviewer and chosen a date for your site visit, check with the CAS dean’s office to make sure Dean Ando is available on your date.
    • Dean Ando would like to meet with the review team twice, once at the beginning and once toward the end of the site visit. He has offered to host an 8 a.m. breakfast meeting, to which the department chair/director is also invited. The wrap-up meeting should be with just the review team.
  • Inform the PRC chair of your date.
  • Once the date is confirmed, create the agenda for the site visit.
  • Internal reviewers will be chosen by the PRC chair from a pool of OHIO colleagues who underwent training for program review.

Funding

  • The provost’s office provides a total of $1,000 in funding for each review.
  • Programs need to cover any additional costs themselves (e.g., the external reviewer’s honorarium, their travel expenses, accommodation, meals, etc.).
  • The provost’s office does not initiate the compensation process for external reviewers.
  • External reviewers must be compensated through BobcatBuy.
  • Contact Bose Maposa for the correct account # for the reviewer’s honorarium.
  • Internal reviewers receive an honorarium from the provost’s office.