Ohio University

Graduate Enrollment for Ohio University Employees

Employees must apply for and be admitted to graduate status as a degree, certificate, or non-degree student through the normal application processes.  

Admission and registration do not automatically invoke a tuition benefit. Employees must file benefit request forms separately with Human Resources

Full-time Ohio University faculty and administrators must complete a Conflict of Interest review before enrollment as a graduate student.  

Employee Application Deadlines

Entry Term 

Application Deadline without Conflict of Interest Review 

Application Deadline with Conflict of Interest Review* 

Summer 

April 1 

April 1 

Fall 

July 31 

April 1 

Spring 

December 15 

November 1 

 

*Graduate Council meets monthly during fall and spring semesters. Conflict of Interest documents must be submitted with sufficient time for review prior to the desired entry term. Temporary, provisional permission may be given for registration if a full review is not possible due to the academic calendar. 


Conflict of Interest Review Summarized

Full-time Faculty and Administrators 

University employees, except senior administrators (president, provost, vice presidents, associate/vice provosts, and deans) are eligible to apply for admission to a graduate program or to non-degree status.  

The graduate program and the employee’s supervisor(s) must consider whether dual status as a student and an employee might affect academic performance and evaluation, has the potential to exert pressure on either the employee or program faculty, or creates a situation where either the student or program faculty control resources necessary for the student’s employment. This information is documented through Conflict of Interest questions on the application and forms distributed after an admission recommendation. 

Graduate Council reviews Conflict of Interest documents. If a conflict is determined to exist and there is no viable way to remove that conflict, the employee shall not be admitted to a graduate degree or non-degree status. 

Academic Employees 

The Faculty Handbook (Section II.G) stipulates that no academic employee above the rank of Instructor, Research Assistant, or equivalent may receive from the University the master’s degree or the doctor’s degree in any graduate program where the employee has membership, teaches courses, serves on master’s or doctoral committees, has, or is expected to have, other supervisory responsibilities which might give rise to conflicts of interest or the appearance of conflicts of interest.  

Ohio University faculty members or senior administrators seeking a terminal degree must enroll in academic programs outside the colleges in which they are employed. Appeals regarding this policy follow the guidelines established in accordance with the “Faculty Grievance Committee” procedures. 

Change in Employment or Degree/Non-Degree Status 

Employees who hold graduate status must report changes in employment to the Graduate College to determine if a new conflict of interest review must occur.  


Process

Step Specifics Timing
1 Conflict of interest information is documented through Conflict of Interest questions on the application and forms distributed after an admission recommendation.  Initiated by the Graduate College after an admission recommendation is made by a graduate program.
2 The graduate program submits conflict of interest documentation to the Graduate College. Upon completion of the Conflict of Interest application.
3 Graduate Council reviews Conflict of Interest documentation and determines the outcome of the conflict of interest. All conflict of interest documentation submitted by the graduate program is forwarded by the Graduate College to Graduate Council for review. Conflict of Interest documentation is reviewed by the Graduate Council on an ongoing basis during fall and spring semesters
4 Graduate College communicates the decision in writing to the graduate program and graduate student.

If a conflict is determined to exist and there is no viable way to remove that conflict, the employee shall not be admitted to a graduate degree or non-degree status. 
Initiated following the Graduate Council decision.

Additional Resources


Questions

Please contact the Graduate College by emailing graduate@ohio.edu or calling 740.593.2800.