Global Experiences Transfer Credit Approval Process
Whether you are beginning an Exchange program application or exploring Non-OHIO options, this page is your guide to transfer credit for international global experiences. Each step of the process below will need to complete in the Global Opportunities Application and Registration Portal (GO App) for your individual experience.
Note: The below steps are only for international global experiences where a student is participating in a for-credit experience. If you are looking for information regarding transferring credit from a U.S. institution, please consult your academic advisor.
Why do I need to complete Transfer Credit Approval Process before studying abroad?
The Transfer Credit Approval Process (formerly the foreign study checklist/FSC) is required to maintain your enrollment as an Ohio University student. Additionally, this process allows you to:
- Verify that your expectations regarding credit are realistic and ensure that you receive academic credit.
- Understand if and how financial aid will apply to your program costs.
- Ensure that you understand the appropriate guidelines and policies
What does the process look like?
This process consists of four steps, which students will complete in the GO App.
- Admissions Approval - Confirms that the transcript you will receive for your credits is from an accredited institution and that it can be accepted/processed by Ohio University.
- Academic Approval – Evaluates what courses will be available on your global experience and how they will transfer back to OHIO.
- Budget and Financial Aid Approval - Understanding if and how financial aid can apply to your program costs.
- Verification of Enrollment – Once you are on-site, you will submit a verification of enrollment form, which allows OHIO to confirm your enrollment and disburse any applicable financial aid.
This section is completed by an OGO (Office of Global Opportunities) advisor in consultation with Undergraduate Admissions. The Office of Undergraduate Admissions will verify that OHIO can accept transfer credit from your host institution/program provider for this experience. Note: This can take 1-2 business days after your application has been received.
In the GO App, what you will see the institutions who OGO has determined will be issuing your transcript, as well as any applicable notes regarding your transcripts. You will review this information, as well as the Transfer Credit Guidelines.
Transfer Credit Guidelines
Final determination of transfer credit will depend on the transcript received after the experience has been completed. Courses and grades must meet the guidelines found on http://www.catalogs.ohio.edu/content.php?catoid=39&navoid=2333#Transf_Other_Col_Univ. In most cases, study abroad course credit pre-approved during this process meets these guidelines.
Undergraduate students must receive the equivalent grade of a “C” to receive transfer credit to Ohio University. Graduate students are required to receive the equivalent of a “B.” Transfer credit will be placed on your DARS after the Ohio University Admissions Office has received and evaluated the official transcript from the recognized or accredited university. The transfer credit will appear as a “T” signifying that it is transfer credit, followed by the appropriate letter grade that you received, e.g., “TA,” “TB”.
It is your responsibility to ensure that the host institution or the provider will send a transcript, translated in English, if necessary, to the Office of Global Opportunities. If secure digital transcripts are offered, request these be sent to email@example.com, and if possible, copying firstname.lastname@example.org
It can take 2 to 4 months for the host institution to send your transcript. Upon receipt, the transcript is forwarded to the Office of Undergraduate Admissions and then to your college/department, as they add the course equivalencies.
In this section, you will evaluate what courses are available on your global experience and how they will transfer back to OHIO. You will work with the transfer credit specialist in your college(s) of enrollment to receive academic pre-approval for any courses you consider taking on your global program.
How to find your Transfer Credit Specialist
You must meet with the transfer credit specialist in your college(s) of enrollment. To find the appropriate contact(s), please visit: http://bit.ly/FSCpart3. You may be required to meet with more than one individual depending on the courses you plan to take.
You will need to bring the following to your meeting with your point person(s):
- Academic Approvals Form
- Course descriptions and/or syllabi for all potential courses
NOTE: Without course syllabi, transfer credit specialists may be unable to properly equate your proposed courses. Contact your global program provider or university partner to request course descriptions and/or syllabi. OGO suggests you get at least twice the number of courses approved than your intended course load in case some courses become unavailable, or you decide to take alternative classes once onsite.
Participants should keep all updated syllabi and completed coursework from the study abroad experience in case additional approvals or checks are needed upon return.
Once you have received academic approval signatures and understand the course equivalencies, you will then upload your academic approval form in the GO App.
For this section, the process varies for Exchange and Non-OHIO experiences. Students interested in exchange programs will utilize the student budget worksheet associated with the exchange experience for their term of interest. The student budget worksheet can be found on the program website.
Students interested in Non-Ohio experience will work with an OGO advisor to create a budget outlining the total estimated “cost of attendance” for the global experience.
Creating a budget (Non-OHIO Programs):
- Download the Alternative Budget Form. Utilize this guide to determine the total estimated “cost of attendance” for your global experience. Be sure to include any program fees your provider has, the $150 OGO administrative fee as well as out-of-pocket expenses like round-trip airfare, food (if meals are not included), extra travel expenses, passport and visa fees, and other miscellaneous costs.
- Meet with an OGO Advisor. An OGO advisor will review your budget to ensure you have accounted for all estimated program costs. You will need an OGO advisor to sign off to complete your registration.
Once students have either a student budget worksheet or an OGO-approved alternative budget form, they are then able to meet with Financial Aid to chat about their financial situation.
When going to financial aid, students must bring:
- A copy of their completed Academic Approval form (see the Academic Approvals for more details).
- A copy of the student budget worksheet or their completed Alternative Budget Form, signed by an OGO advisor
- Any questions about their financial situation.
Once you have arrived on-site you will need to confirm your enrollment as an Ohio University student by completing the Verification of Enrollment (VOE) form.
After you have arrived in your host country:
- Download a copy of the VOE Form
- Complete the top portion of the form.
- Reach out to the appropriate institutional authority overseas (in-country Program Director or Registrar) and have them complete the second section. They must sign, date, and, if available, affix or stamp the institution’s official seal on it.
- Upload a copy of the form in the GO App.
After a VOE has been submitted, any financial aid and scholarships that are applicable to your experience can be released. Please anticipate that it will take approximately two weeks for financial aid to be released after OGO receives the completed VOE.